Susan Grant
NY
Summary
Experienced Executive Assistant skilled in providing high-level support to C-Level executives in fast-paced environments. Proven track record in travel management, expense tracking, and schedule coordination, with exceptional communication, organizational, and problem-solving abilities. Detail-oriented, results-oriented, and dedicated to driving success in executive operations.
Overview
18
18
years of professional experience
Work History
Executive Assistant
TIME USA LLC
11.2022 - Current
- Facilitated seamless onboarding of new CEO and CRO by providing technical and administrative support.
- Maintained strict confidentiality while handling sensitive materials and resolving issues as they arose.
- Organized complex travel arrangements for both domestic and international trips, including flights, hotels, and ground transportation.
- Created and managed automated alert systems to ensure important deadlines were met.
- Mentored senior managers to improve employee satisfaction and performance.
- Managed partnerships and business relationships by negotiating contracts and resolving conflicts.
- Proactively screened calls and emails, taking necessary actions to ensure efficient communication for management.
Executive Assistant
TIME USA LLC
01.2019 - 11.2022
- Provided top-level assistance to the Editor in Chief & CEO and to the President, Digital & CTO, maintaining strict confidentiality at all times.
- Streamlined executives' schedules and improved time management through calendar reorganization.
- Expertly managed all travel arrangements for both executives and handled timely submission of expense reports.
- Delivered efficient and effective organizational support to executives, overseeing administrative tasks such as mail, calendars, and meeting logistics at high level.
Executive Assistant
Meredith Corporation
01.2015 - 01.2019
- Provided exceptional executive support to the Controller, anticipating needs and effectively managing a fast-paced and ever-changing environment.
- Efficiently managed complex calendars and internal/external meetings, optimizing the Executive's time.
- Coordinated all travel arrangements for the Executive, ensuring timely and accurate expense reporting.
- Established and maintained a comprehensive electronic contract filing system, facilitating efficient corporate review of all executed contracts.
- Displayed exceptional professionalism while managing a high volume of incoming calls and in-person inquiries from clients and colleagues, providing accurate information and referrals as needed.
- Managed logistics for Controller-led meetings and events, including agenda creation, securing meeting rooms, and organizing audio-visual support.
- Assumed responsibility for all operational and administrative needs of the department, including onboarding new hires.
Executive Assistant
Condé Nast, a division of Advance Publications
01.2010 - 01.2014
- Provided exceptional executive support to the SVP, Business Development & Licensing Group, as well as senior members of digital content and product licensing teams.
- Served as a key liaison between the SVP and internal/external C-level executives, coordinating meetings, events, and presentations.
- Effectively managed calendars and organized meetings, prioritizing high-profile attendees and navigating conflicting agendas to secure critical time with decision makers.
- Successfully managed complex projects, including contract execution, research and analytics, and vendor/client fulfillment issues.
- Managed all aspects of event and meeting planning, from sourcing to execution, to ensure flawless execution.
- Provided project support for key business development activities and meetings.
- Conducted comprehensive research on potential partners and licensees using S&P Capital IQ and other business databases, creating detailed background summaries and bios.
- Planned and executed off-sites, training sessions, and events with both internal and external attendees.
Executive Support/Marketing Projects Manager
Dreyfus Global Trade, LLC
01.2006 - 01.2010
- Provided exceptional administrative support for the Founder/Managing Director, working closely with them to streamline daily operations.
- Handled all aspects of Accounts Payable and Accounts Receivable on the SAP Business One system, ensuring accurate and timely payments and receivables.
- Successfully managed press releases from conception to deadline, including writing press releases and creating a comprehensive marketing campaign database.
- Coordinated an office relocation project, including budgeting, overseeing renovations, obtaining certificates, and implementing and maintaining new information systems.
- Demonstrated exceptional project management skills during the office relocation, ensuring all aspects of the project were completed on time and within budget constraints.
- Collaborated with cross-functional teams to ensure all project goals were met, providing support and guidance to team members as needed.
- Implemented new systems and processes to enhance overall efficiency, resulting in increased productivity and cost savings.
Education
B.A. - Business Administration - Information Systems Mgt
Berkeley College
Skills
- Advanced MS Office Suite Proficiency
- Conflict Management
- Business Correspondence
- Report Analysis
- Project Planning
- Schedule Management
- Project Management
- Executive Support
- Interpersonal Communications
- Confidentiality and Discretion
- Business Writing
- Resourceful Researching
Timeline
Executive Assistant
TIME USA LLC
11.2022 - Current
Executive Assistant
TIME USA LLC
01.2019 - 11.2022
Executive Assistant
Meredith Corporation
01.2015 - 01.2019
Executive Assistant
Condé Nast, a division of Advance Publications
01.2010 - 01.2014
Executive Support/Marketing Projects Manager
Dreyfus Global Trade, LLC
01.2006 - 01.2010
B.A. - Business Administration - Information Systems Mgt
Berkeley College
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