Susan Jones

Work History

CORE Integrated Wealth

11.2016 - Current

Assist coworkers and staff members with tasks on daily basis.
Open and properly distribute incoming mail to promote quicker response to client inquiries.
Schedule client appointments, conference calls and Zoom meetings for staff teams.
Restock supplies and placed purchase orders to maintain adequate stock levels.
Manage phone and email correspondence and handle incoming mail and faxes.
Create and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Sparrows

04.2015 - 07.2016

Arranged Travel for Sr. Vice President, General Manager and Facilities Manager
Processed expense Reports
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Print, scan and laminating jobs for various departments
Assisted coworkers and staff members with special tasks on daily basis.
Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.

Seadrill

04.2010 - 08.2012

Arranged travel for the director the director of Human Resources
Routed incoming mail and messages to relevant personnel without delay.
Initiated the development of monthly office calendar to announce employee birthdays, team meetings and VIP guests from other countries
Utilized the IE Smarts System in assigning employee badges with various access levels.
Operated multi-line telephone system to answer and direct high volume of calls.
Ordered office supplies, kitchen supplies, business cards and weekly lunch for a team of fifty to sixty people.
Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
Kept reception area clean and neat to give visitors positive first impression.
Coordinated office repairs with the the building management group.
Assisted with onboarding new clients and securing paperwork completion.
Answered phone promptly and directed incoming calls to correct offices.
Maintained visitor log for entering and leaving facility for security purposes.
Scheduled the meeting rooms for the office and visiting groups.