Susan Kuechenmeister

- Process purchase requests as they are received via the Electronic Inter Office Request System (EIOR)
- Claim the appropriate requests and confirm the proper approvals are in place and verify the accuracy of the funding assigned.

- Determine type of purchase and proceed accordingly.
- Create purchase orders, encumber funds, and dispatch purchase orders to vendors within SWIFT. - - Attach all required documents to the corresponding EIOR(s) and update the status to complete.
-Purchase many of the home's furniture and appliance needs using a state-issued purchase card.

- Coordinate and effectively manage all vendor contact regarding but not limited to drafting specifications, posting bid events, solicitations, price changes/adjustments, sourcing of supply, price negotiation if applicable and all vendor management when needed.

-Issue bid events or requests to the Department of Administration for any request that fall outside of the DHS authority for local purchase.

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- Resolve problems between DHS staff and vendors involving shipping, the condition of goods upon receipt, services received, and returns that may be needed.
- Process all EIOR requests in a timely manner, as set forth under the DHS procurement policy, under normal circumstances.

- Reconcile a monthly purchasing card log, and submit supporting documentation to the DHS Card Coordinator. The file should be complete with all required documentation and signatures.

- Maintain knowledge of the state rules, regulations, and procedures governing purchasing, as set forth by the Department of Administration.
- Acquired and maintained a minimum Authority for Local Purchase (ALP) certification level of $25,000 through the Department of Administration.

- Evaluated quotations received from prospective suppliers to award purchase orders.

• Process payments to vendors via MAPS
• Process DTH payroll and invoice clients.
• Issued blanket PO for all homes and DTH utilities and building maintenance.
• Purchase card coordinator to ensure accurate and timely processing.
• Issue PO for products and services as requested.
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• Admiistrate all incentive billings for Merchandise, Promotions and group movements to ensure acccurate and timely billings.
• Invoice clients and pay vendors.
• Accruals of sales and revenue.
• Financial Analysis and payment of sales staff commissions.
• Developed automated cost sheets, purchase orders and a billing system.
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