Susan Novak

Provide administrative support to the CEO

Board of Trustees - assist CEO in meeting preparation and agenda planning

Transportation Coordinator - assist families with bus transportation arrangements for address changes and new student transportation. Work closely with the school districts that provide transportation to CCS.

Student Records Coordinator - process withdraws, send and receive student records, make updates in the SIS system PowerSchool, and upload documents to document storage system.

Worked in a job shared position three days a week. Provided administrative support to Assistant General Counsel and staff. Responsibilities included budget preparation and analysis, invoice payments, tracking outside counsel fees and working with staff on special projects. Organize and prepare confidential paperwork, process expense reports, screen incoming calls requesting legal assistance and refer to appropriate staff members.

Provide daily customer service to the Wholesale rack customers, initiate and administer new wholesale accounts, support area salesmen, invoice bulk gasoline sales. Extensive interface with customers, schedulers, terminals and also pricing, tax, credit and accounting departments.

Process daily price updates and maintain pricing related data for the wholesale fuels products. Perform analysis and execute control procedures to ensure price validity. Resolve invoice problems and interact with customers regarding solutions. Provide support to sales personnel and customers.

Provide administrative support to Manager, act as coordinator/administrator for various processes such as executive compensations, salary administration, planning, budgeting, etc. Prepare presentations for internal and external use.

Provide secretarial and administrative assistance to the Manager of Marine Chartering and Chartering Operations group and staff. Coordinate and prepare department's weekly, bi-weekly, and monthly reports. Prepare vessel contracts and charter party agreements. Assist with the budget and five year pan. Order and maintain departments trade publications, books and supplies. Code and process expense reports, invoices, check authorizations. Process exception time reports, green hornets and maintain absentee control program. Coordinate all travel arrangements and meetings. Frequent contact with both foreign and domestic shipping companies.

Arrange lectures for Stuart Pharmaceutical sales representatives at various hospitals. Tasks include word processing, accounting, client billing, expense accounts and disbursing honorarium and lecture fees.

Provide administrative support to the Vice President in the Executive Offices of the hospital. Prepare minutes and announcements for the Board of Trustees meetings, schedule appointments and order office supplies. Acknowledge memorial contributions to the hospital. Provide assistance to doctors and patients who come though the office daily.