Susan Randall
Boston,MA
Overview
25
25
years of professional experience
Work History
Legal Administrative Assistant
Burns & Levinson LLP
Boston, MA
10.2023 - 01.2024
- Support one equity partner, one partner, two associates and one paralegal in an administrative capacity and provide overflow assistance and additional secretarial support
- Intake new clients, run conflict checks and input new client information into Intapp file opening system
- Responsible for the input, revision and finalize correspondence, memorandum, and other legal documents
- Assist with compiling client documents for exhibits
- Proofread documents and edit per attorney instruction, correspondence, business documents such as contracts and litigation documents such as pleadings and other court filings
- Ensure the accuracy of correspondence, pleadings and other court filings verifying that all attachments, exhibits, and enclosures are included with transmittal letters
- Compile and organize documents and pleadings for attorney/client/experts use during meetings, hearings, and trial
- Assist with preparing bills for sending to client
- Process and track vendor invoices
- Input attorney time using Aderant time entry system
- Schedule meetings and travel arrangements according to attorney/client preference
- Receive and process phone calls and other communications in a timely manner.
Legal Assistant
Rubin and Rudman LLP
Boston, MA
04.2021 - 10.2023
- Supported three partners, and one equity partner in an administrative capacity and provided overflow assistance and additional secretarial support
- Responsible for the input, revision and finalize correspondence, memorandum, and other legal documents
- Assisted with compiling client documents for exhibits
- Proofread documents and edit per attorney instruction, correspondence, business documents such as contracts and litigation documents such as pleadings and other court filings
- Ensured the accuracy of correspondence, pleadings and other court filings verifying that all attachments, exhibits and enclosures are included with transmittal letters
- Compiled and organize documents and pleadings for attorney/client/experts use during meetings, hearings and trial
- Assisted with preparing bills for sending to client
- Processed and track vendor invoices
- Input attorney time using Aderant time entry system
- Scheduled meetings according to attorney/client preference
- Received and processed phone calls and other communications in a timely manner.
Legal Administrative Assistant
Choate, Hall & Stewart
Boston, MA
06.2017 - 06.2020
- Supported five Associates in an administrative capacity and provided overflow assistance and additional secretarial support
- Responsible for the input, revision and finalize correspondence, memorandum, and other legal documents
- Downloaded electronic documents from court systems and court reporters, save into iManage database and circulate to attorney team
- Proofread documents and edit per attorney instruction, correspondence, business documents such as contracts and litigation documents such as pleadings and other court filings
- Ensured the accuracy of correspondence, pleadings and other court filings verifying that all attachments, exhibits and enclosures are included with transmittal letters
- Scheduling meetings and travel arrangements according to attorney/client preference
- Compiled and organized documents and pleadings for attorney/client/experts use during meetings, hearings and trial
- Preparation of expense reimbursement reports in ChromeRiver expense reporting system
- Processed and tracked vendor invoices
- Input and tracking of attorney time using Carpe Diem and compiling an Excel report to track time entry trends
- Received and processed phone calls and other communications in a timely manner
- Screened all incoming mail and directed letters and packages to appropriate channels.
Senior Practice Assistant
K&L Gates, LLP
Boston, MA
09.2005 - 06.2017
- Assisted three Partners, two Associates and provided overflow assistance and addition secretarial support
- Responsible for the input, revision and finalization of correspondence, memorandum, and other legal documents
- Assisted partners with bill preparation, verifying that time entries met client expectations
- Opened and closed new client matters, processing through the firm's conflict system
- Downloaded electronic documents from court systems and court reporters, saved into iManage, and circulated to attorney team
- Ensured the accuracy of correspondence, pleadings and other court filings, verifying that all attachments, exhibits and enclosures were included with transmittal letters
- Assisted with the scheduling and organized conferences, meetings and travel arrangements
- Compiled and organized pleadings and exhibits for attorney use during depositions, hearings, and trials
- Compiled review binders per instruction for clients and case experts
- Requested conflicts of interest checks
- Opened new files
- Responsible for the maintenance of client and general files, linking of electronic documents in LegalKey
- Prepared expense reports in Concur expense reporting system and tracked reimbursements
- Processed and tracked vendor invoices
- Coordinated and followed through on requests and projects with other departments such as assisting IP Litigation attorneys with compiling hearing brochures according to instruction
- Maintained good public relations with clients
- Input and tracked attorney time using Elite time entry system
- Received and processed phone calls and other communications in a timely manner
- Screened all incoming mail and directed letters and packages to appropriate channels.
Legal Secretary
Bingham McCutchen, LLP
Boston, MA
09.1998 - 08.2005
- Supported one Senior Associate, one Junior Associate and two Paralegals
- Proofread documents and edited per attorney instruction, correspondence, business documents such as contracts and litigation documents such as pleadings and other court filings
- Transcribed documents from tapes and/or handwritten materials
- Verified all attachments, exhibits and enclosures were included with transmittal letters
- Compiled and organized documents and pleadings for attorneys/clients/experts for use during hearings and trial
- Maintained good public relations with clients
- Prepared documents and packages for mail, messenger and overnight delivery
- Completed client/matter forms and opened new files
- Maintained all client and general files and conducted periodic review for possible storage of old files and prepared files to be closed
- Processed and tracked vendor invoices
- Input and tracked attorney time using Carpe Diem
- Received and processed phone calls and other communications in a timely manner.
Education
Certificate in Paralegal Studies -
Quincy College
Associate of Arts in Liberal Studies -
Massasoit Community College
Skills
- Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Concur expense reporting, ChromeRiver, Adobe Acrobat, Intapp file opening system, iManage document management system, NetDocs document management system
Timeline
Legal Administrative Assistant
Burns & Levinson LLP
10.2023 - 01.2024
Legal Assistant
Rubin and Rudman LLP
04.2021 - 10.2023
Legal Administrative Assistant
Choate, Hall & Stewart
06.2017 - 06.2020
Senior Practice Assistant
K&L Gates, LLP
09.2005 - 06.2017
Legal Secretary
Bingham McCutchen, LLP
09.1998 - 08.2005
Certificate in Paralegal Studies -
Quincy College
Associate of Arts in Liberal Studies -
Massasoit Community College
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