Susan Rutkowski
Administrative Assistant
Elma,NY
Summary
Dedicated administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgement, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Overview
12
12
years of professional experience
Work History
Human Resources Administrative Assistant
Nutrablend Foods
6 2022 - 10.2023
- Compiled employee records such as contact information, performance reviews and training histories.
- Assisted in the recruitment process by posting job openings, screening resumes and conducting interviews.
- Issued & monitored security key fobs for both employees and visitors.
- Assisted in the development of human resources policies, procedures an programs.
- Responded promptly to requests from managers regarding staffing needs.
- Handled employee grievances or complaints in a professional manner according to established protocols.
- Created detailed job descriptions for open positions in accordance with company standards.
- Provided administrative support to Human Resources staff including scheduling meetings and handling calendars.
- Planned and coordinated various corporate events, meetings and gatherings.
- Aided in payroll preparation through the collection of timekeeping data and the processing of reports.
Senior Executive Administrative Assistant
Nutrablend Foods
09.2016 - 06.2022
- Provided administrative support for the facility manager and team.
- Ensured strict adherence to confidentiality protocols for sensitive information, financial documents, records and personnel matters.
- Coordinated and arranged meetings, securing room reservations, organizing catering, and managing technical setups.
- Arranged travel itineraries for executive team members.
- Created and managed purchase orders for materials, parts, supplies and equipment with a focus on timeliness and cost-efficiency.
- Oversaw front desk operations, including monitoring visitor logbooks, managing phone calls, and processing incoming and outgoing mail.
- Developed PowerPoint presentations to disseminate company updates and events.
Purchasing Specialist/Administrative Assistant to the Vice President
Rise Baking (CSM Bakery Products)
06.2010 - 09.2016
- Negotiated contracts and issued purchase orders to vendors and service providers for a variety of materials, supplies, equipment, and services ensuring timeliness and efficiency.
- Created and maintained a three-way match system to ensure accurate invoice processing.
- Offered administrative support to upper-level management and operated multi-line telephone system.
- Coordinated daily meetings and company events.
Skills
Microsoft Word, Excel,
Powerpoint and Outlook
Detail Oriented
Communication
Teamwork
Customer Service
Problem Solving
Scheduling
Flexibility
Event Coordination
Timeline
Senior Executive Administrative Assistant
Nutrablend Foods
09.2016 - 06.2022
Purchasing Specialist/Administrative Assistant to the Vice President
Rise Baking (CSM Bakery Products)
06.2010 - 09.2016
Human Resources Administrative Assistant
Nutrablend Foods
6 2022 - 10.2023
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