SUSAN STEWART
Phoenix,Arizona
Summary
Results-driven Construction Administrator with a proven track record of achieving company objectives through consistent and organized practices. Expertise in thriving under pressure and adapting to dynamic challenges, enhancing organizational brand while maintaining high standards of quality. Recognized for exceptional organizational skills and reliability in managing multiple priorities with a positive attitude. Committed to embracing additional responsibilities to support team success and drive project outcomes.
Overview
23
23
years of professional experience
Work History
Land Development Specialist
Ashton Woods Homes-Arizona
Scottsdale, AZ
04.2024 - Current
- Followed all company policies and procedures to deliver quality work
- Entered data, generated reports, and produced tracking documents per project standards.
- Project bid management, review estimates, vendor awarding, contract document execution and tracking
- Manage RFI's, submittals and construction documents per project contract standards.
- Prioritized and managed multiple projects simultaneously, ensuring all met their deadlines and objectives without compromising quality.
- Manage project budget and reallocation per projects.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Managed permits, bonds and insurance per project standards.
- Managed owner agreements, service agreements, change orders, directives and schedule delays per project standards.
- Project billing and invoice approval per project standards.
- Managed project closeouts.
- Managed weekly team meeting documents outcomes and open tasks.
Construction Administrator
Kovach Enclosure Systems
Chandler , AZ
04.2017 - 04.2022
- Managed commercial construction projects by working effectively with general contractors, subcontractors, engineers and architects.
- Maintained project schedule remaining on budget as project
- Managed and tracked all submittals, product samples and drawings to obtain accurate and prompt approvals.
- Received RFIs and submitted to appropriate architect in charge to resolve questions.
- Attended weekly site meeting, documenting observations and tests results via I Pad program.
- Creatde and managed subcontract agreements, P.O.'s service agreements, insurance and safety compliance per project, OSHA and company standards.
- Managed project warranty and special projects post project completion.
- Project closeouts
- Planned and deployed training programs for project management procedures and activities
- Conducted orientation sessions and organized on-the-job training for new hires on Operations team.
- Travel Coordination
- Planned corporate annual summer and holiday events, including team building-based training initiatives.
Assistant Project Manager
Shercon Construction
Mesa , Arizona
01.2016 - 01.2017
- Preconstruction / Proposals Coordinating
- Material Procurement
- Informed architects and clients of job progress while staying up-to-date on schedules and promptly addressing problems on 15 ongoing projects.
- Tracked all submittals to obtain accurate and prompt responses.
- Managed RFI"s and submitted to appropriate architect in charge to resolve questions.
- Project Closeout preparation, approval and archiving of all closeout documents.
- Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands
Construction Administrator
Haydon Building Corp
Phoenix, AZ
01.2015 - 01.2016
- Delivered high level of service to clients to both maintain and extend relationship for future business opportunities on 10 hospital and assisted living projects.
- Tracking and resolve open project issues with internal team, subcontractors and owner.
- Weekly site meeting collaboration with owner and architect.
- Attended weekly subcontractor meetings. Documented open issues and tasks.
- Managed owner and subcontract pay applications, invoices, prepared budgets and cost reports for team.
- Managed Submittals, RFI"s, change orders and closeouts per project requirements.
- Obtained building and specialty permits from local jurisdictional agencies.
- Managed OCIP insurance programs per project specifications.
- Managed weekly safety site walks and reports.
Project Administrator
Weitz Company
Phoenix, AZ
01.2014 - 01.2015
- Coordinated project setups including Owner contracts, subcontracts, job site set up, purchase orders, change orders and RFIs using Prolog software through project completion.
- Coordinated and managed hourly Davis Bacon Certified payroll for project for $39 million HUD luxury apartment building.
- Processed AIA Subcontract and Owner billings using Docusphere and JDE.
- Continuously inspected job sites for observation of safety protocols by staff and subcontractors.
- Tracked all submittals to obtain accurate and prompt responses .
- Received RFIs and submitted to appropriate architect in charge to resolve questions.
- Obtained building and specialty permits from local jurisdictional agencies.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets
Owner
Premier Designs Jewelry
Phoenix, United States, United States
12.2008 - 01.2016
- Emphasize product features based on analyses of customer needs and on technical knowledge of product capabilities and limitations.
- Write and record orders for merchandise, using computer software program.
- Resolve customer complaints or answer customer questions regarding product exchange policies and procedures.
- Cash Management
- Analyze team training needs to develop new training programs, creating business model that is duplicable regardless of career experience.
- Managed day-to-day business operations
- Founded and managed designer jewelry business, growing revenue to $50,000 in 3 months.
Operations Assistant
Markham Contracting
Phoenix , AZ
01.2003 - 01.2009
- Managed project contracts, subcontracts, purchase orders, submittals and RFI's
- Coordinator of Spectrum software conversion implementing new processes and procedures for company saving $375,000 annually.
- Analyzed budget and cost related issues with recommended solution.
- Managed project closeouts
- Accounting and Finance Prepared AP and AR billings
- Assisted president and operations manager with planning of routine operations and special projects.
Education
High School Diploma -
Saguaro High School
Scottsdale, ArizonaBusiness Administration -
Northern Pioneer College
Skills
- Project team collaboration to meet project goals, maintain communication with owner, architect, and consultants following Owner-Architect Agreements, Contractor Agreements and service agreements
- Facilitate project meetings coordinate team collaboration on project challenges and coordinate with trade partners Documented meeting outcomes and action items
- Effective multi-project management
- Manage Construction Documents, RFI's and Submittals oversight ensuring compliance with project standards
- Familiar with construction software - Newforma, Bluebeam, Submittal Exchange, SAGE, BIM 360, Concur, Viewpoint, JD Edwards, Pype, and Procore
- Project billing management
- Conduct site visits and inspections Create field site reports
- Manage Owner Contract/ Change directives, proposed changes, Change Orders, schedule delays per contract
- Budget management and reallocation
- Performance and Maintenance Bond Management
- Compliance with permitting processes
- Utility Design Agreements and DocumentSubmittals
Timeline
Land Development Specialist
Ashton Woods Homes-Arizona
04.2024 - Current
Construction Administrator
Kovach Enclosure Systems
04.2017 - 04.2022
Assistant Project Manager
Shercon Construction
01.2016 - 01.2017
Construction Administrator
Haydon Building Corp
01.2015 - 01.2016
Project Administrator
Weitz Company
01.2014 - 01.2015
Owner
Premier Designs Jewelry
12.2008 - 01.2016
Operations Assistant
Markham Contracting
01.2003 - 01.2009
High School Diploma -
Saguaro High School
Business Administration -
Northern Pioneer College