Susan Tota
Murrieta,CA
Summary
Attentive and personable Assistant bringing 25 years of administrative support experience in various office environments. Talented Assistant goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Talented Administrative professional with background in accounting and finance. Extensive knowledge of AR/AP, Microsoft Excel and QuickBooks software. Leveraging Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level assistant position.
Overview
28
28
years of professional experience
Work History
Assistant
Brown Associates LLC
Costa Mesa , CA
1992.03 - 2019.10
- Greeted guests in with friendliness and professionalism.
- Worked closely with owner to provide effective assistance for specific aspects of business operation.
- Managed and completed paperwork and overall office administration operations.
- Answered incoming calls, processed requests and relayed messages to appropriate personnel.
- Assisted manager in all aspects of business operations.
- Managed inventory, placed orders and handled payment for office supplies.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Recorded expenses and maintained accounting records.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments and arranging transportation.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
- Developed and updated Excel spreadsheets from QuickBooks.
- Keyed all data into QuickBooks.
- Fielded phone calls from clients when Owner was unavailable and provided informative answers to questions.
- Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
Education
High School Diploma -
Nathaniel Narbonne Senior High School
Harbor City, CA06.1975
Skills
- Verbal and Written Communication
- Microsoft Office
- Calendar Management
- Data Confidentiality
- Support Services
- Computer Skills
- Multi-Line Phone Systems
- Data Entry
- File and Recordkeeping
- Mail Sorting and Distribution
- Document Control
- Software and Hardware Assistance
- Accounts Payable and Accounts Receivable
- Reception Assistance
Timeline
Assistant
Brown Associates LLC
1992.03 - 2019.10
High School Diploma -
Nathaniel Narbonne Senior High School
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