Overview
Work History
Education
Skills
Timeline
Generic

SUTANYA CHEN

Elmont,NY

Overview

9
9
years of professional experience

Work History

Trilantic North America, NY

Executive Assistant
12.2021 - Current
  • Provided heavy calendar management support for the Head of Business Services, 1 Partner, 2 Managing Directors and 3 Associates at PE firm.
  • Effectively work across many different time zones for meeting planning and travel, exhibiting strong decision/judgement making skills, excellent written and verbal communication, anticipate needs of team.
  • Successfully keep team of 7 organized and ahead by resolving scheduling conflicts ahead of time using Microsoft Outlook.
  • Coordinated complex and detailed domestic/ international travel logistics; visa/ passport arrangements, lodging, transportation for staff and senior management itineraries, & dining.
  • Work closely with executives and EA's internally and externally to successfully schedule zoom calls, in-person meetings, board meetings, business dinners, interviews for c-suite roles, etc
  • Screen phone calls for executives to instantly identify priority clients and filter out spam calls
  • Manage and track expenses via Concur to meet company budget requirements
  • Facilitate board meeting agendas and distribute support materials in advance for successful sessions

Hudson Advisors LP, NY

Executive Administrative Assistant
03.2019 - 12.2021
  • Heavy calendaring for Sr. Managing Directors, Directors and SVPS for the Commercial Real Estate Team at PE firm.
  • Reserved travel arrangements, including hotel, airfare and ground transportation via Concur and car service, researched if visa (CIBT) is required for certain international flights, arranged agendas, necessary contacts and other information for executive travel internationally & domestically.
  • Relayed clear, concise messages, print and distributed weekly reports, resolved team's expense reports via Concur, liaise with vendors, paid vendor invoices using Matrix 2.0, and prepared documents for quarterly Deep Dive meetings.
  • Managed external contacts for senior management and kept track of periodic communication needed for priority contacts.
  • Collaborated internally and externally with Executives and Executive Assistants to arrange calls, in-person meetings, travel logistics etc
  • Notarized, obtain signatures for important financial and legal documents.
  • Ordered catering to offer food and beverage for meeting/conference attendees.
  • Coordinated customer-facing webinars, including developing relationships with vendors, tracking attendance and post-webinar follow-up.
  • Performed other miscellaneous duties as assigned and or requested.

PIMCO, NY

Administrative Assistant (CONTRACT)
03.2018 - 02.2019
  • Directly reported to and supported 1 SVP & 7 VPs within the Funds Business Group.
  • Coordinated heavy travel requirements accurately; including international/domestic travel, hotel reservations and ground transportation; coordinate necessary passport/visa documentation.
  • Responsible for calendar management, booking conference rooms via Outlook - arranged, confirmed, and prepared internal and external meetings and/or conference calls.
  • Promptly reconciled, & submitted all expense reports using Concur.
  • Acted as liaison among senior executives, board members, middle management and administrative staff.
  • Provided logistical support to visiting executives such as, Managing Director & Head of Funds Business Group in coordination with their Assistants.
  • Coordinated workstations, and new hire accommodations.
  • Answered a high volume of incoming calls and in-person inquiries from clients and colleagues.

CA Technologies, NY

Executive Assistant
07.2017 - 03.2018
  • Provided high-level administrative support to CEO and VP of Investor Relations at computer software firm.
  • Coordinated complex domestic and international travel arrangements, visas, flights, hotel, car service, dining, personal accommodations, created detailed itineraries and modified as needed using Concur.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Compiled, organize, process and submit expense reports via Concur.
  • Pulled investor profiles for upcoming meetings by using Ipreo.
  • Performed as gatekeeper by screening visitors, calls, emails and prioritize based on urgency.
  • Responsible for sending quarterly earnings reports to our shareholders in a timely matter.
  • Provided extensive calendar management and scheduling using Outlook for calls, meetings, events and personal appointments.
  • Maintained a high level of confidentiality with emails, conversations, records and information of both a business and personal nature.

CITADEL, NY

Administrative Assistant (CONTRACT)
10.2015 - 07.2017
  • Provided administrative support to Healthcare Team of four; one Portfolio Manager, two Pharmacy/Biotech Analysts, and one Sr. Associate.
  • Connected conference calls, video conference calls, tele-presence calls, bridge line calls, rack PCs, and presentations for managers.
  • Created dial-ins by using Web Ex & or Meeting Place on our company's Intranet.
  • Reserved conference rooms using Outlook 2016; as well as heavy calendar management to prepare for all upcoming meetings.
  • Booked travel arrangements domestic and international, hotel reservations, transportation via Concur and researched restaurants for important meetings.
  • Resolved Concur expense reports by calling to track down receipts, reconciling and submitting reports promptly.

Education

Business Administration

LaGuardia Community College
Long Island City, NY
2014

Skills

Time management, discretion, anticipate needs, detailed, self motivated, effective communication, and strategic planning

MS Office Suite, Zoom, WebEx, Microsoft Teams, Concur, Workday, Jabber, Gmail, Slack, Deal Cloud

Timeline

Trilantic North America, NY

Executive Assistant
12.2021 - Current

Hudson Advisors LP, NY

Executive Administrative Assistant
03.2019 - 12.2021

PIMCO, NY

Administrative Assistant (CONTRACT)
03.2018 - 02.2019

CA Technologies, NY

Executive Assistant
07.2017 - 03.2018

CITADEL, NY

Administrative Assistant (CONTRACT)
10.2015 - 07.2017

Business Administration

LaGuardia Community College

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SUTANYA CHEN