Sutton Frankens
Summary
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing day to day operations with efficiency while being highly organized. Prioritizing projects and multitask effectively to achieve project goals. Excellent communication and relationship-building skills with proficiency in MAC OS software. Detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
2
2
years of professional experience
Work History
Administrative Coordinator
Boulder Botanical & Bioscience Laboratories
04.2022 - Current
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Assisted management with special projects to complete all tasks by deadlines.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Coordinated trips and stays with investors and or clients.
- Maintained office and personal calendars to track important dates, deadlines, and meetings.
- Maintained databases and contact lists to keep important contact information accurate and up to date.
- Greeted investors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Developed and implemented organizational systems to streamline daily operations.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
Office Assistant
Frankens Investments
09.2021 - 04.2022
- Prepared and maintained accurate property listings, sales contracts and closing documents.
- Performed market research and evaluated competitive property analysis to define competitive listing and sale prices.
- Cultivated and maintained professional relationships with clients, real estate agents, lenders and escrow personnel.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Displayed absolute discretion at handling confidential information.
- Attended meetings, took notes and tracked action items.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Coordinated personal and business trips with aviation staff.
- Market analyses on purchase and sell of multiple aircraft.
Education
High School Diploma -
SouthEastern High School
Online06.2023
Skills
- Coordinate Schedules
- Administration and Operations
- Research and Analysis
- Travel Arrangements
- Meeting Coordination
- Task Delegation
- Attention to Detail
- Product Development
- Strategic Planning
Timeline
Administrative Coordinator
Boulder Botanical & Bioscience Laboratories
04.2022 - Current
Office Assistant
Frankens Investments
09.2021 - 04.2022
High School Diploma -
SouthEastern High School
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