Suzanne Galbreath

• Plan, direct and control the fiscal and administrative activities for the Division of Student Affairs. Supervises the Business Office.
• Serve as Chief Budget Officer for the division. Prepare all aspects of the budget including analysis, projections; provide financial advice which includes developing, reviewing, and maintaining budget. Prepare revenue and expense budgets and monitor overall performance of the budget. Provide ongoing financial analysis and review. Work closely with the budget office. Process and approve all Budget transfers, budget revisions and JV;s.
• Provide leadership in the execution and development of policy and procedures. Promote, listen to and address concerns to the University community relative to policy and procedure by way of structured inquiry and day-to-day consultative process. Interpret and initiate policies related to the division. Monitor and ensure compliance with risk management standards of the University.
• Oversee and approve higher-level Human Resources functions including position management, PAR's, JDC's, recruitment, x-pays, authorization to hires. Review and approve all in-range salary adjustments, reclasses and new hires.
• Serve as active member of the Leadership Team within the division including attending meetings, contributing to departmental and divisional goals and objectives.
• Represents the office and division and serves as liaison with university departments including Human Resources, Purchasing, Budget, and the Controller's office. Maintains working relationships with university faculty and staff facilitating cooperative efforts among different departments and student groups when appropriate. Serve on departmental, divisional and University committees and maintain relationships with other organizations, units, departments., and individuals.
• Review all reconciliations of accounts for the division

During reorganization, I moved to the Student Activities Office while keeping many of the job duties for the VPSA office including back-up the Chief Budget Officer/UBM SR.

Oversee and manage the business functions for the Department of Student Activities and the Student Government Association. Develop budget, manage positions, analyze revenue projections and advise director. Manage and approve expenditures against the budget including payroll, procurement, disbursements, and travel. Process scholarship awards. Maintain expenditures and financial records. Insure proper cash handling, procurement and accounts receivable and payable practices for the area. Prepare budget change orders, budget revision requests, budget transfers and payroll expense transfers. Ensure departmental records and files are maintained.

Oversee and manage Human Resource functions for Student Activities and the Student Government Association, including processing payroll, establishing and revising positions, hire, terminate, evaluate staff. Serve as department liaison to Human Resources, Employment, Benefits, Payroll, Position Management and Workman's Compensation.

Process travel and insure compliance with university policy. Manage all aspects of the SGA Graduate Student Travel Fund and serve as liaison to Dean of SIGS. Process student travel requests through SGA appropriations. Assist staff with all aspects of travel arrangements and travel reimbursement.

Process and approve division-wide budget transfers, position authorization requests, budget change orders and budget revisions, journal vouchers and payroll expense transfers. Work with the VPSA office for the completion and submission of the Base Budget. Serve the division in the absence of the UBM Senior.

Provide leadership in the execution and development of policy and procedure for student activities. Promote, listen to and address concerns of the university community relative to policy and procedure by way of structured inquiry and day to day consultative process. Interpret and initiate policies related to student activities. Monitor and insure compliance with risk management standards of the university.

Assist in the training of student leaders and staff in areas falling within the scope of your responsibilities and expertise. Develop and implement training for student staff to insure that they are able to execute responsibilities properly.

Represent the office and serve as a liaison with University departments including Human Resources, purchasing, Vice President for Finance Office, Vice President for Administration, and Controller's Office, having an interest in student government and student activities, keeping appropriate areas appraised of office functions. Maintain ongoing working relationships with university faculty and staff facilitating cooperative efforts among different departments and student groups when appropriate. Serve on departmental, divisional and university committees and maintain relationships with other organizations, units, departments, alumni and individuals.

Serve as an active member of Student Government and Student Activities Dept., attend meetings, and contribute to departmental goals and objectives. Provide assistance to other members of the staff as requested and assume additional responsibilities within the scope of the position as required. Provide support for special events and functions that occur. Participate in staff development programs for Student Activities and Division of Student Affairs to enhance personal and professional development. Participate in departmental and divisional planning and evaluation processes. Perform other duties as assigned by the Director. Provide information to the Director as requested. Conduct other administrative duties for the office as appropriate.

My primary function is to assist the chief budget officer for the Division of Student Affairs. Serve as resource to Division Business Managers responding to questions related to budget and personnel policies and procedures.

Serve as resource to division business managers responding to questions related to budget and personnel policies and procedures. Assist in training where needed.

Monitor position control for the Division of Student Affairs. Prepare and process PAR's, Budget Change Orders, Budget Revision Requests, and Budget Change Orders.

Process or assist in processing and maintaining personnel records for the division. Coordinate the scheduling of performance appraisals, and verify salaries, hire dates, and deferred merit status during the budget development process. Assist in monitoring equity within Student Affairs.

Process payroll for the VPSA office, monitoring accrued leave time, personal days, etc to assure accurate records.

Maintain expenditures, financial records, assist in budget preparation. Process and approve payments. Review and approve requisitions and voucher payments against the budget.

Act as liaison with other University Departments, including Human Resources, Purchasing, and Controller's Office.

Assist the Vice President and Chief Budget Officer with special projects.

Assist Executive Director of Research & Assessment in office management.

• Exceeded goals through effective task prioritization and great work ethic
• Led projects and analyzed data to identify opportunities for improvement

Supervised and trained all staff including office staff, inside sales, warehouse and inventory control, and accounting operations.

Managed and oversee all inventory control and purchasing in excess of 15 million dollars.

Managed and oversee all inside sales/customer service. Meet the needs of our customers, track orders, price quotes, expediting shipments. Oversee scheduling of electrical training and troubleshooting for customers during shutdown or routing maintenance. Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.

Managed and oversee all accounting operations including all billing, accounts receivable, and accounts payable as well as all monthly financial reporting. Short and long term financial analysis. P&L statements.

Delivered business strategy and developed systems and procedures to improve operational quality and team efficiency.

Negotiated price and service with customers and vendors to decrease expenses and increase profit.

Led business planning, developed market strategy and established direct procurement of products from vendors.

• Implemented long-term growth initiatives by developing long tern goals and strategies. Assisted with the growth from 2 million to 15 million in over 10 years span.
• Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow