Summary
Overview
Work History
Education
Skills
Timeline
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Suzanne Hennessy

Suzanne Hennessy

Piscataway,NJ

Summary

Dedicated Executive Administrative Assistant with 16 years of experience in the industry. Maintains professional appearance, demeanor and expertly completes assigned tasks with focus on quality, deadlines and confidentiality. Dependable and quick-learning team player with excellent communication and organization skills.

Overview

16
16
years of professional experience

Work History

Executive Administrative Assistant

Heartland Building Company
Middlesex, NJ
05.2006 - 08.2022
  • Responded to emails, phone calls and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Coordinated meetings, appointments and tasks for senior executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Created expense reports, budgets and filing systems for management team.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Managed and reviewed filing and office systems.
  • Executed banking and bookkeeping tasks, including its, daily cashflow, bank reconciliations and generated reports.
  • Used QuickBooks to produce monthly invoices, expense and sales reports and other deliverables.
  • Accomplished multiple tasks within established timeframes.
  • Onboarded new employees with training and new hire documentation and prepared termination paperwork.
  • Approved regular payroll submissions for employees.
  • Raised performance in areas of sales, management and operations by identifying and targeting areas in need of improvement.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Managed office operations while scheduling appointments for department managers.
  • Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling.
  • Managed company insurance for Commercial, Liability, and Auto. Filed and tracked insurance claims.
  • Handled any legal issues with executives.
  • Designed and managed company website.
  • Managed Client and Subcontractor Contracts, and obtained Certificates of Insurance and Lien waivers.
  • Handled Confidential company information professionally.
  • Proactive of executive needs
  • Excellent organizational, verbal and written communication skills
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Microsoft Office, Google Suite, Office 365, Outlook, Intuit Quickbooks, Paychex, Adobe Acrobat, DocuSign, Zoom, Slack, Social Media platforms.

Education

High School Diploma -

Piscataway Township High School
Piscataway, NJ

Skills

  • Microsoft Office & Google Suite Expertise
  • Call Routing
  • Executive Schedule Management
  • Calendar and Scheduling Software
  • Correspondence and Memos
  • Meeting Agenda Preparation
  • Bookkeeping and Accounting
  • Records Management Databases
  • Administrative Management
  • Administering Payroll
  • Intuit QuickBooks
  • Travel Arrangement Coordination
  • Budgeting and Expense Reports
  • Reports and Financial Statements
  • Visitor Greeting
  • Confidentiality and Discretion
  • Office Supplies and Inventory

Timeline

Executive Administrative Assistant

Heartland Building Company
05.2006 - 08.2022

High School Diploma -

Piscataway Township High School

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Suzanne Hennessy