Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Suzanne Koehler

Piedmont,SC

Summary

Energetic Accounts Payable Coordinator with a proven track record at Katten Muchin Rosenman LLP, excelling in vendor relations and process improvement. Successfully implemented a daily balancing routine, enhancing efficiency and accuracy. Adept at account reconciliation and fostering strong partnerships, driving timely payments and compliance with industry regulations.

Overview

27
27
years of professional experience

Work History

Accounts Payable Specialist

Katten Muchin Rosenman LLP
06.1998 - Current
  • Processed high-volume invoices with attention to detail, ensuring timely and accurate payments.
  • Streamlined invoice approval workflows, enhancing communication between departments.
  • Reconciled vendor statements to resolve discrepancies and maintain account accuracy.
  • Managed payment schedules, reducing late fees and improving vendor relationships.
  • Implemented electronic invoicing system, increasing processing speed and reducing paper usage.
  • Audited vendor records for compliance with company policies and industry regulations.
  • Collaborated with finance team to prepare month-end closing reports, ensuring data integrity and accuracy.
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
  • Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Supported management by processing invoices and documents with consistent on-time delivery.

Senior Accounts Payable Coordinator

Katten Muchin Rosenman LLP
06.1998 - Current
  • Oversaw full-cycle accounts payable processes, ensuring timely and accurate invoice processing.
  • Implemented improvements to vendor management systems, enhancing communication and efficiency.
  • Led training sessions for junior staff on best practices in accounts payable procedures.
  • Identified areas for process automation, resulting in reduced manual entry errors and improved turnaround times.
  • Established and maintained strong relationships with vendors, fostering trust and collaboration for smoother transactions.
  • Managed month-end close activities related to accounts payable, ensuring compliance with firm policies.
  • Coordinated with other departments to resolve intercompany discrepancies in a timely manner.
  • Enhanced vendor relationships by addressing inquiries promptly and maintaining clear communication channels.
  • Optimized internal controls by identifying weaknesses in existing systems and implementing corrective measures.
  • Streamlined accounts payable processes for increased efficiency and reduced errors.
  • Ensured compliance with regulatory requirements, safeguarding the organization from potential fines or penalties.
  • Managed high-volume invoice processing, ensuring accuracy and timeliness in payment disbursements.
  • Mentored junior staff members, fostering professional growth and development within the department.
  • Served as a key resource for training new team members on accounts payable policies and procedures.
  • Maintained up-to-date knowledge of industry best practices, sharing insights with colleagues to drive continuous improvement efforts.
  • Reduced invoice processing time by implementing efficient data entry and filing procedures.
  • Leveraged advanced software tools to automate routine tasks, increasing overall productivity levels.
  • Championed effective change management initiatives within the Accounts Payable team by revising outdated processes.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.

Education

General Studies

Loyola University of Chicago
Chicago, IL

Accounting & Finance

Northwestern University of Chicago
Chicago, IL

Skills

  • Entry verification
  • Vendor relations
  • Account reconciliation
  • Accounts payable auditing
  • Expense tracking
  • Payment scheduling
  • Internal controls
  • Electronic payments
  • Financial research
  • 1099 preparation
  • Foreign currency transactions
  • Payment processing
  • Process improvement
  • Expense reports
  • Problem resolution

Accomplishments

  • Implemented utilizing existing third party software for TIN matching, improving accuracy and reducing year-end work
  • Developed a daily balancing routine for banking transmissions
  • Developed process to download existing bank templates in preparation of making bank change and adding automated process reducing significant time in data entry and potential errors




Timeline

Accounts Payable Specialist

Katten Muchin Rosenman LLP
06.1998 - Current

Senior Accounts Payable Coordinator

Katten Muchin Rosenman LLP
06.1998 - Current

General Studies

Loyola University of Chicago

Accounting & Finance

Northwestern University of Chicago

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Suzanne Koehler