Summary
Overview
Work History
Education
Skills
Timeline
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Suzanne Riccardi

Little Ferry,NJ

Summary

Attentive typist with several years of handling sensitive information and transcribing spoken word. Carefully organizes information. Gathers notes and important details from meetings with clients and co-workers. Accurately scribes notes in shorthand to gather extensive information. Precision-focused typist known for high productivity and efficient task completion. Bring specialized skills in fast typing, accuracy in transcription, and proficiency in document formatting to every project. Excel at time management, adaptability, and communication, ensuring seamless workflow and timely delivery of tasks. Highly skilled typist with background in various administrative roles. Experience includes transcribing audio files, data entry, and document editing. Strengths include fast typing speed with high accuracy rate, strong proofreading skills, and ability to multitask effectively. Previous work has resulted in improved workflow efficiency and document processing times. Analytical professional with excellent knowledge of correct spelling, grammar and punctuation. Comprehensive knowledge of data programs and highly attentive to detail. Sharp Word Processor adept at typing company reports, policies and correspondence. Accurate and reliable to check documents for spelling, grammar and punctuation errors under tight deadlines. Skilled in fast and accurate typing with experience in document preparation, transcription, and data entry. Possess strong organizational skills, ability to manage multiple tasks efficiently, and proficiency in various word processing software. Contributed to streamlining office operations through improved document management systems, leading to enhanced workflow and productivity. Efficient professional in document preparation and management, known for high productivity and ability to complete tasks swiftly. Possess specialized skills in typing accuracy, document formatting, and data entry. Excel in time management, adaptability, and communication, ensuring smooth workflow and timely project completion. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Adaptable professional with a quick-learning ability and a talent for adjusting to new environments. Skilled in rapidly acquiring new knowledge and applying it effectively. Driven by a passion for continuous learning and successfully navigating change.

Overview

43
43
years of professional experience

Work History

Typist/Workman's Compensation Intakes and Intervie

Angela Adams MD LLC
River Edge, NJ
09.2008 - 03.2024
  • Operated a variety of office machines such as computers, copiers, scanners and faxes.
  • Entered data into computer systems accurately and quickly.
  • Answered telephone inquiries in a professional manner.
  • Transcribed dictated correspondence with accuracy and speed.
  • Typed and formatted letters, memos, reports, statements, forms and other documents from rough drafts or corrected copy using typewriter or computer.
  • Organized files according to established procedures.
  • Scanned documents into electronic format for storage purposes.
  • Compiled records of activities performed in order to maintain accurate filing systems.
  • Retrieved information from files when requested by staff members or customers.
  • Researched information online as needed to complete tasks accurately.
  • Performed data entry duties efficiently while maintaining confidentiality of information.
  • Developed efficient filing systems for easy retrieval of documents.
  • Verified proper font size, alignment and styles on various forms of documents.
  • Typed finished documents from rough drafts and dictation.
  • Formatted digital documentation by changing font size, indentations, and spacing.
  • Utilized fax machines, copiers and scanners to upload and send documents.
  • Collated documents into reports, spiral notebooks and folder formats for different uses.
  • Revised documents to improve information accuracy, diction and formatting.
  • Prepared and sent reports and correspondence for appropriate clients and parties.
  • Transcribed notes and compiled into reports for submission to supervisor.

Temporary Office Work

Several Sources
, NJ
07.1987 - 08.1999
  • Inputted patient information into the computer system accurately and quickly.
  • Created detailed medical reports based on physician dictation.
  • Transcribed and edited physician notes, correspondence, and other documents.
  • Reviewed medical reports for accuracy prior to submission.
  • Proofread all transcribed documents for spelling, grammar, syntax, punctuation, and formatting errors.
  • Ensured accuracy of transcribed data by comparing it against original audio recordings or handwritten documents.
  • Updated databases with new patient records as needed.
  • Collaborated closely with physicians to ensure accurate transcription of their voice recordings into written form.
  • Answered telephones in a professional manner and directed calls appropriately.
  • Printed out hard copies of completed medical transcripts for review by physicians.
  • Maintained logbooks containing details about incoming dictations and outgoing transcribed documents.
  • Troubleshot problems related to transcription equipment or software programs.

Private Child Caregiver

Self-employeed
Little Ferry, NJ
10.1992 - 09.1997
  • Provided safe and nurturing care for children in a private home setting.
  • Organized daily activities, including meals, playtime, educational activities and rest periods.
  • Developed positive relationships with the children to build trust and confidence.
  • Maintained records of meals served, medications administered and other pertinent information related to child care.
  • Created structured schedules that balanced learning, recreational activities, individual time and family time.
  • Planned age-appropriate activities such as arts and crafts projects, outdoor play or field trips.
  • Read books aloud to children to help develop language skills and foster a love of reading.
  • Ensured safety at all times by monitoring the environment for potential hazards or risks.
  • Provided discipline when necessary while maintaining a positive atmosphere.
  • Changed diapers regularly and performed basic hygiene duties such as feeding, bathing and dressing the children.
  • Taught basic life skills such as table manners, personal hygiene habits and social interaction skills.
  • Encouraged healthy eating habits by preparing nutritious meals according to dietary guidelines.
  • Performed light housekeeping duties such as laundry, tidying up after meals or organizing toys.
  • Researched new ideas for engaging activities suitable for different age groups of children.
  • Engaged with children on individual basis to build positive, trusting relationships.
  • Organized creative and fun activities, enhancing children's physical, emotional and social well-being.
  • Instructed and assisted children in eating, toileting, and resting to help develop healthy personal habits.
  • Led hands-on activities consistent with child's interests and skills.
  • Tutored children in multiple school subjects to boost educational performance.

Administrative Executive

Merchants Refrigeration
Secaucus, NJ
07.1996 - 07.1997
  • Organized and maintained executive calendar of appointments, meetings, conferences and travel itineraries.
  • Developed and implemented procedures to streamline workflow processes in the department.
  • Prepared reports, presentations, agendas and other documents as requested by management.
  • Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
  • Assisted with preparation of budgets for various projects; monitored expenses against budget allocations.
  • Gathered information, scanned records and maintained confidentiality of electronic data.
  • Answered and routed phone calls and emails, always maintaining confidentiality.
  • Set up meetings and appointments, gathered materials, booked conference rooms and provided information to involved parties.
  • Coordinated project activities among multiple departments; tracked progress towards goals and deadlines.
  • Scheduled and coordinated meetings and travel arrangements for staff.
  • Coordinated and managed event-planning logistics, budget administration and team oversight.
  • Wrote contracts, processed payroll and reported on employee performance.
  • Created, maintained and updated documents, reports, and databases.
  • Automated office operations to optimize accounts payable and receivable, customer correspondence and data communications.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Delivered optimal administrative, customer service and case management support.
  • Reviewed incoming reports, applications and memos to determine workplace priorities.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Took detailed notes in meetings and disseminated information afterward.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Coordinated multiple schedules using online calendaring system.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Secretary

Port Authority of NY & NJ
New York, NY
07.1981 - 07.1993
  • Provided administrative support to the office manager and other staff members.
  • Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
  • Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
  • Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
  • Answered incoming phone calls, responded to inquiries and transferred calls as needed.
  • Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
  • Sorted mail and distributed it to appropriate personnel or departments within the organization.
  • Coordinated meeting logistics such as room reservations and catering services.
  • Assisted with special projects or tasks related to departmental functions upon request.
  • Created agendas and took minutes during meetings; distributed notes in a timely manner afterwards.
  • Compiled data from various sources into clear, concise reports that could be used by management for decision-making purposes.
  • Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
  • Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
  • Performed data entry into computer systems; ensured accuracy of all entered information.
  • Managed calendar reminders for upcoming deadlines or events associated with the office.
  • Responded to customer inquiries via email or telephone in a polite and professional manner.
  • Proofread documents before submission; corrected any errors found in grammar or punctuation.
  • Managed multiple calendars and contacts using computer software.
  • Anticipated leadership needs by preparing or gathering records, reports and correspondence.
  • Produced and distributed memos, newsletters, and other forms of communication.
  • Managed staff calendars and coordinated travel, meeting and hotel accommodations.
  • Operated office equipment such as photocopiers, scanners, and fax machines.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.

Administrative Assistant to the President

Noblemet Industries
Rochelle Park, NJ
08.1992 - 09.1992
  • Provided administrative and clerical support to the President including calendar management, travel arrangements, and expense reimbursement.
  • Composed, edited, proofread, and distributed correspondence on behalf of the President in a timely manner.
  • Coordinated meetings, conference calls, video conferences, and special events for the President's office.
  • Greeted visitors and handled incoming phone calls with professionalism and discretion.
  • Maintained organized filing systems both electronically and manually for the President's records.
  • Researched information from internal sources or from external contacts as needed by the President.
  • Assisted with project coordination and implementation of various initiatives for the organization under direction of the President.
  • Managed confidential documents related to personnel issues as well as other sensitive topics requiring discretion.
  • Generated reports using relevant software applications such as Excel or Word for review by the President.
  • Ensured accuracy of data entry into databases used by the organization, updating contact information when necessary.
  • Developed presentations to be presented at board meetings or other events directed by the President.
  • Attended meetings with senior staff members while taking detailed notes that would later be synthesized into actionable items.
  • Performed general office duties such as ordering supplies or maintaining equipment inventory levels.
  • Supported all aspects of event planning from inception through completion including venue selection, catering orders, audio-visual equipment needs .
  • Created agendas for weekly team meetings held with direct reports of the president.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Leveraged word processing software to create proposals, letters and memos.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
  • Coordinated catering services for various functions, including sales trainings and department meetings.

Education

High School Diploma -

Ridgefield Park
Ridgefield Park, NJ
06-1980

Skills

  • Record preparation
  • Documentation preparation
  • Excellent grammar
  • Deadline-oriented
  • File review
  • Proofreading & editing
  • Prepare correspondence
  • File conversion
  • Multitasking
  • Strong listening talents
  • Data entry background
  • Client Correspondence
  • File documents
  • Microsoft Word
  • Excellent spelling skills
  • Detail Oriented
  • Customer Service
  • Office Equipment Operation
  • Grammar knowledge
  • Document storage
  • Transcription
  • Confidentiality

Timeline

Typist/Workman's Compensation Intakes and Intervie

Angela Adams MD LLC
09.2008 - 03.2024

Administrative Executive

Merchants Refrigeration
07.1996 - 07.1997

Private Child Caregiver

Self-employeed
10.1992 - 09.1997

Administrative Assistant to the President

Noblemet Industries
08.1992 - 09.1992

Temporary Office Work

Several Sources
07.1987 - 08.1999

Secretary

Port Authority of NY & NJ
07.1981 - 07.1993

High School Diploma -

Ridgefield Park

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Suzanne Riccardi