Summary
Overview
Work History
Education
Skills
Key Qualifications And Strengths
Timeline
Generic

SUZANNE SUTTON

Shrewsbury,NJ

Summary

Experienced professional noted for dedication, care and consideration for company’s needs. Excellent organization skills and attention to detail. Consistently goes above and beyond normal scope of responsibilities.

Overview

35
35
years of professional experience

Work History

Administrative Assistant

Stafford Smith Realty
05.2017 - Current
  • Assistant to the Company Owner and handle various duties as assigned
  • Prepare marketing brochures for commercial properties in Central New Jersey to include maps, zoning and assessments for distribution by the Company Owner
  • Responsible for posting available properties on various marketing websites and update as needed
  • Prepare weekly advertisement of select properties for distribution to clients on Constant Contact. Post weekly select property on social media
  • Answer phone system, route calls, deliver messages and greet visitors
  • Manage email correspondence and handle incoming and outgoing mail and packages
  • Petty cash custodian

Administrative Assistant

BLACKHAWK MANAGEMENT CORPORATION
06.2009 - 05.2014
  • Assistant to the Site Manager and Clerical Support to 27 staff members
  • Maintained office filing system. Prepared general office correspondence and answered phone system
  • Handled collection and review of employee time sheets and submission to the Corporate office
  • Setup and maintained Excel spreadsheet of employee vacation/sick/travel time
  • Performed Human Resource functions including the processing of incoming resumes, scheduling interviews, and processing new hire and termination paperwork
  • Coordinated travel arrangements and prepared all associated paperwork. Prepared and processed employee travel expense reports
  • Monitored company credit accounts for fraudulent activity and prepared credit card expense forms
  • Petty cash and checkbook custodian
  • Assisted Site Manager with vending machine stock and maintained Excel spreadsheet of machine purchases and stock replenishment
  • Planned and coordinated company social functions
  • Cross-trained in Warehouse Receiving. Compared incoming shipments to purchase orders/requisitions for accuracy and prepared receiving reports for the Quality Department

Office Administrator

KARRAR SYSTEMS CORPORATION
02.2004 - 10.2007
  • Assistant to the President and Program Manager, and Clerical Support to 34 staff members
  • Provided proposal support for generation of new business
  • Maintained office filing system, prepared general office correspondence and answered phone system
  • Responsible for preparation and delivery of company invoices to the Government and tracking of SLIN funding
  • Maintained facility and personnel security clearances, badges, vehicle decals, visitor authorization requests and security records
  • Coordinated employee inputs and prepared and delivered monthly reports
  • Handled collection and review of employee time sheets, setup and maintained time tracking spreadsheets in Excel, entered employee hours each pay period and processed overtime authorizations
  • Setup and maintained Paid Time Off (PTO) spreadsheets in Excel and input employee hours each pay period
  • Performed Human Resource functions including the processing of incoming resumes, scheduling interviews, and processing new hire and termination paperwork
  • Purchasing Agent of all office equipment, furniture and supplies, prepared purchase orders and maintained office inventory
  • Coordinated travel arrangements and prepared all associated paperwork
  • Petty cash custodian
  • Planned and coordinated company social functions

Administrative Assistant

ACS DEFENSE, INC.
09.1988 - 02.2004
  • Assistant to the Program Manager, Administrative Liaison between the local and corporate office and Clerical Support to 11 staff members
  • Provided proposal support for generation of new business and prepared and organized briefing materials
  • Prepared general office correspondence and answered phone system
  • Maintained and updated facility and personnel security clearances, badges, visitor authorization requests and access lists
  • Purchasing Agent of all office equipment, furniture and supplies, prepared purchase requests and purchase orders, and maintained office inventory
  • Processed expense vouchers and check requests
  • Performed Human Resources functions including the processing of incoming resumes, scheduling interviews, and new hire and termination paperwork
  • Collected and reviewed employee time cards and processed overtime authorizations
  • Prepared and delivered monthly reports
  • Coordinated travel arrangements and prepared associated paperwork
  • Planned and coordinated company social functions

Education

Advanced Executive Secretarial Diploma -

The Stuart School of Business Administration
Wall, NJ
06.1987

Skills

  • Microsoft Office Suite skills including Word, Excel and Outook
  • Adobe Acrobat
  • Constant Contact

Key Qualifications And Strengths

  • Time Management: Ability to handle varying responsibilities and levels of complexity while meeting all expectations in terms of project/task completion and delivery.
  • Team Work: Noted for working within small and large teams with the ability to promote teamwork. Welcoming of cross-training within a department to provide leadership with additional support.

Timeline

Administrative Assistant

Stafford Smith Realty
05.2017 - Current

Administrative Assistant

BLACKHAWK MANAGEMENT CORPORATION
06.2009 - 05.2014

Office Administrator

KARRAR SYSTEMS CORPORATION
02.2004 - 10.2007

Administrative Assistant

ACS DEFENSE, INC.
09.1988 - 02.2004

Advanced Executive Secretarial Diploma -

The Stuart School of Business Administration

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SUZANNE SUTTON