Svetlana Sosnitskaya
Overview
16
16
years of professional experience
Work History
Executive Assistant
McKinsey & Co
10.2022 - Current
- Deliver exceptional organizational support enabling executives (Senior Partner & Partner) focus on high-level strategic initiatives
- Streamline executive communication by managing emails, phone calls, and scheduling appointments
- Enhance productivity by organizing travel arrangements and coordinating accommodations for executives
- Develop strong relationships with our clients
- Assist with planning and coordinating of on/offsite events
- Organize and maintain all client and internal files
- Produce accurate, properly formatted documents and correspondence under tight time constraints
- Handle confidential and sensitive information with discretion and tact
Executive Assistant to the CEO
Genesis Philanthropy Group
08.2019 - 10.2022
- Managed executive calendar, scheduled meetings and appointments across multiple time zones and coordinated travel arrangements to optimize time
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Kept a pulse on the CEO's priorities and followed up on pressing action items
- Served as a trusted liaison between the CEO office and internal departments, facilitating efficient collaboration on projects and initiatives.
- Handled all business and personal expenses
- Implemented effective cost controls for executive expenses, leading to substantial savings without compromising quality of service
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
Executive Assistant to the Managing Partner
Arthur D. Little
07.2018 - 08.2019
- Provided a range of administrative support to the Managing Partner and 2 other Partners
- Established, maintained and updated files, database, records, and other documents
- Managed all communications including responding to correspondence and handled telephone calls
- Provided travel support to the Managing Partner and the entire company, compiled complex expense reports
- Reviewed and monitored Company documents, maintained accurate documentation and filing systems
- Assisted HR function by keeping personal records up to date, arranged interviews
- Handled all purchasing inventory and contract negotiation with vendors and service providers
- Provided administrative support in launching ADL Russia (company registration, office search, recruiting events, etc.)
Executive Assistant to the Managing Partner
Strategy Partners Group
04.2017 - 07.2018
- Coordinated Managing Partner's calendar
- Responded to e-mails and communicated with clients on behalf of the Managing Partner
- Coordinated the project on agriculture development strategy for Uzbekistan (assisted the Project Lead and the team (30 employees), arranged accommodations, coordinated project activities)
- Assisted with personal and work-related errands and tasks for the Managing Partner
- Organized heavy business and personal travel
- Assisted the Managing Partner in miscellaneous personal matters and ad hoc projects.
Executive Assistant to the CFO
TNK-BP
12.2009 - 05.2013
- Provided high-level administrative support to the CFO
- Prepared complex travel itineraries for domestic and international travel for the CFO, processed expense reports
- Prepared drafts of budget planning documents and PowerPoint presentations
- Monitored delivery of assignments issued by the CFO
- Provided written translation, including documents containing financial and legal terminology for internal and external purposes
- Processed daily correspondence, acted as a liaison among executives, administrative staff, and middle management.
Executive Assistant
Amgen
09.2013 - 08.2016
- Provided full administrative support to the CEO
- Participated in cross-functional team meetings, prepared agenda and carefully monitored all action items
- Coordinated functional processes such as invoicing and payment, facilitated approvals of contracts, prepared and submitted accurate and timely expense reports in Concur
- Assisted with special projects (e.g., administrative support for project of acquiring Filgrastim franchise rights from Roche in 100 markets)
- Coordinated delivery of assignment issued by the CEO.
Assistant to 4 Directors
TNK-BP
06.2009 - 12.2009
- Served as administrative assistant to 4 Directors
- Arranged extensive international and domestic travel
- Assisted with department timekeeping
- Provided back-up coverage for executive admins.
Secretary to the HSE Department Director
RUSAL
09.2008 - 02.2009
- Provided high-level support along with a variety of administrative and personal tasks
- Screened telephone calls
- Assisted managers in area as requested.
Personal Assistant to the General Manager
United Oil Group
10.2007 - 08.2008
- Handled all meeting logistics and preparation of meeting and conference materials
- Coordinated complex travel arrangements
- Took minutes of the Audit Committee
- Provided translation of contracts, official letters, minutes.
Education
Bachelor of Arts - Department of Foreign Languages
Kolomna State Pedagogical Institute
07.2006
Skills
- Confidence
- Organization
- Planning
- Judgement
- Prioritization
- Adaptability
- Versatility
Accomplishments
Earned the Best Employee Award at TNK-BP in 2011
computer software skills
- Microsoft Office: Excel, Outlook, PowerPoint, Word, Teams
- Adobe Document Workflow Software: Smartsheet, Google Drive
- Accounting Software: Concur, SAP, Rydoo
Timeline
Executive Assistant
McKinsey & Co
10.2022 - Current
Executive Assistant to the CEO
Genesis Philanthropy Group
08.2019 - 10.2022
Executive Assistant to the Managing Partner
Arthur D. Little
07.2018 - 08.2019
Executive Assistant to the Managing Partner
Strategy Partners Group
04.2017 - 07.2018
Executive Assistant
Amgen
09.2013 - 08.2016
Executive Assistant to the CFO
TNK-BP
12.2009 - 05.2013
Assistant to 4 Directors
TNK-BP
06.2009 - 12.2009
Secretary to the HSE Department Director
RUSAL
09.2008 - 02.2009
Personal Assistant to the General Manager
United Oil Group
10.2007 - 08.2008
Bachelor of Arts - Department of Foreign Languages
Kolomna State Pedagogical Institute
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