Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
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Sydney White

Sydney White

Executive Assistant
Bolingbrook,IL

Summary

Experienced Executive Support Professional skilled in managing complex calendars, coordinating high-level meetings, and handling sensitive information with discretion. Known for strong communication, organizational, and problem-solving abilities that drive efficient office operations. Collaborative and adaptable, with a proven track record of supporting executive teams and delivering high-quality outcomes in fast-paced environments.

Overview

9
9
years of professional experience
18
18
years of post-secondary education

Work History

Executive Assistant to CHRO, CSO, and CTO

Sphera
Chicago, IL
11.2024 - 04.2025
  • Managed calendars, travel, and priorities for three senior executives, including scheduling high-level meetings, coordinating complex travel arrangements, and optimizing workflows to maximize productivity and time efficiency.
  • Handled confidential and sensitive information with discretion and tact.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Processed travel expenses and reimbursements for executive team and senior management group using Concur.
  • Organized and coordinated conferences and monthly meetings.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
  • Updated and maintained confidential databases and records.

Senior Executive Assistant to Founder/CEO

Valqari
Chicago, IL
09.2022 - 11.2024
  • Provided proactive support to the Founder/CEO of a fast-paced tech start-up, enabling focus on high-level decision-making and strategic initiatives in a dynamic environment.
  • Streamlined business operations by effectively planning, scheduling, and organizing internal and client meetings and events.
  • Coordinated executive meetings and conferences, achieving a 20% increase in meeting efficiency and a 15% reduction in costs through strategic planning and negotiation.
  • Managed executive calendars, eliminating scheduling conflicts and ensuring timely attendance at critical meetings and events.
  • Arranged complex travel logistics, including flights, accommodations, and ground transportation, optimizing executive travel plans.
  • Introduced new organizational systems, reducing document retrieval time by 30%, which boosted productivity and saved valuable time for executives.
  • Prepared professional business communication including memos, letters, invoices, and emails, and responded accordingly to support executive correspondence.
  • Assisted with the preparation and review of meeting materials and investor outreach documents.
  • Conducted research to quickly address questions and solve problems, improving responsiveness and decision-making.
  • Supported key projects, contributing to a 25% increase in project completion rates and a 10% improvement in project deliverables.
  • Maintained confidentiality of sensitive information and enhanced data security protocols, ensuring zero data breaches and full compliance with company policies.
  • Cultivated and maintained relationships with team members and investors.
  • Handled a variety of additional tasks such as organizing lunches, managing HR functions, and overseeing social media efforts to support overall business needs.

Operations/Area Manager

Amazon
Romeoville, Illinois
09.2021 - 09.2022
  • Led and developed a team of 4 managers and over 50 associates, fostering a high-performance culture.
  • Operated in a matrix management environment with oversight of division-level managers across operations, sales, finance, human resources, safety, and compliance.
  • Analyzed and reported key performance metrics to senior management, driving data-informed decision-making.
  • Planned and coordinated personnel and logistics for operations exercises, ensuring teams were highly trained and prepared for critical roles.
  • Identified and addressed unauthorized, unsafe, or ineffective practices, improving operational safety and efficiency.
  • Introduced new methods, practices, and systems that reduced turnaround times.
  • Developed and implemented strategies to support long-term business success and increase profitability.
  • Set, enforced, and optimized internal policies to maintain operational responsiveness and meet evolving demands.

Executive Administrative Assistant

Texas Legislative Council
Austin, Texas
01.2016 - 12.2021
  • Organized and updated schedules for 31 Texas Senators and 150 House of Representatives.
  • Utilized software to coordinate meetings, appointments, and tasks for government office officials.
  • Responded to emails and other correspondence to streamline communication and support legal processes.
  • Screened calls and emails, taking appropriate action to respond or direct messages to the relevant managers.
  • Managed multiple projects simultaneously using organizational and analytical skills.
  • Proactively resolved filing discrepancies, ensuring accurate recordkeeping, and minimizing errors.
  • Responded promptly to document retrieval requests, providing timely access to information for legislative staff.
  • Informed and supported business leaders through consistent communication and administrative support duties.

Education

Bachelor of Arts - Business Administration and Management

Huston-Tillotson University
Austin, TX
05.2001 - 01.2019

Skills

  • Microsoft Office Suite

  • Google Suite

  • Concur

  • Advanced Calendar Management

  • Travel Coordination

  • Expense Tracking

  • Interpersonal & Leadership Skills

  • Executive Support

  • Organizational & Time Management Skills

  • Information Confidentiality

Additional Information

Author, Nurturing Your Best Self: A Self Care Guide for Busy People (2025)
Self-published wellness guide focused on practical self-care strategies for individuals balancing demanding schedules. Developed, wrote, and marketed the book independently, demonstrating initiative, organization, and a deep commitment to holistic well-being.

Timeline

Executive Assistant to CHRO, CSO, and CTO

Sphera
11.2024 - 04.2025

Senior Executive Assistant to Founder/CEO

Valqari
09.2022 - 11.2024

Operations/Area Manager

Amazon
09.2021 - 09.2022

Executive Administrative Assistant

Texas Legislative Council
01.2016 - 12.2021

Bachelor of Arts - Business Administration and Management

Huston-Tillotson University
05.2001 - 01.2019

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