Syed Farooq Raza

- Organize, categorize, and maintaining both electronic and paper documents, ensuring accessibility and retrieval with minimal delay.
- Ensuring proper versioning and updating of documents to maintain the integrity of all project and corporate records
- Coordinating timely and accurate distribution of documents to stakeholders, project teams, and external partners
- Ensuring that documents meet industry standards and regulatory requirements while adhering to company-specific procedures
- Establishing and managing efficient document filing and archiving systems, ensuring long-term retention and disposal per company policies.
- Work closely with cross-functional teams, including project managers, engineers, and quality assurance personnel, to ensure smooth document flow and resolution of any documentation issues.
- Assist with audits by providing accurate and up-to-date documentation and ensuring compliance with all applicable standards

Worked with Attock Petroleum, Honda Pakistan, Total Parco, Shell Pakistan and currently working in the Main Work shop.

Office Administration
- General office management & administration.
- Arrange and manage official events.
- Employee’s attendance record keeping.
- Repair & maintenance of office space and office equipment.
- Maintain record of company's assets issued to staff (computers, furniture, devices, etc.).
- Use safety precautions in all housekeeping services.
- Supervise and delegate tasks to office support staff (drivers, office boy, janitors, guards etc.) and ensure their tasks are completed timely.
- Ensure timely submission of utility bills and office rental to finance department for payment.
- Make arrangements for onsite new joining.
- Make sure the office and accommodation Security.
- Maintain all relevant records.

Logistics & Procurement
- Make the travel & lodging arrangements for employees and consultants (vaccination, hotel, air and road travel, insurance, travel authorization and advances, and others) and manage record.
- Manage company’s vehicles/fleet and supervise insurance and daily use.
- Purchase and maintain office supplies, kitchen supplies & stationery for all departments.

Boarding & Lodging
- Maintain proper record of employees travel.
- Welcome company’s guests and make necessary arrangement for their stay and travel.
- Plan arrangements for protocol.
- Maintain vehicle log-book for all vehicles.
- Ensure the safety of company vehicles.

I.T Support
- Ensure internet and network is running smoothly and efficiently.
- Support team in Setting-up laptops and email IDs for new employees with support of IT teams.
- Ensure printers, scanner and cameras are working smoothly.

Other General Tasks etc.

- Working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures.
- Liaising with a wide range of people involved in policy areas such as staff performance and health and safety.
- Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
- Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
- Working with other managers to plan future staff needs.
- Administering payroll and maintaining employee records.
- Planning, and sometimes delivering, training - including inductions for new staff.
- Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
- Monitor staff performance and attendance activities.

Security, Mess, Front Office, Transportation, Attendance, Purchasing, Recruitment, Screening, training Program, Records handling, etc).
Details of work:

- Maintenance of the machinery and the printers of the company.
- In the end of the month make the attendance sheet of all employees and send to the accounts section for making of salary.
- Call the quotation and make the comparative sheet as per the quotation of the material is received.
- Call the resume as per the requirement & fix the interview of the candidates.
- Give joining date of the candidate and make the necessary arrangement.
- Documentation of the files.
- Make the necessary formats for the company.
- Issue the Offer letter and appointment letter to the selected candidate.
- Time to time provide training to the employees.
- Handling the recruitments, Screening, Training Program, records of the employees and leave record.
- Find & make the new vendors, dealing with vendors of the company and check the bills of those vendors & send to the accounts after clearing from the GM.
- Purchasing of daily routine stationary, housekeeping material & office required material and maintain the record of that material.

- Creating, implementing, changing, and maintaining all documents pertaining to the Quality Business Management System, according to the rules and regulations

- Reduced errors in document submissions with thorough quality checks before distribution

- Improved team collaboration by providing training on new document control software and procedures.

- Enhanced project efficiency by maintaining accurate and up-to-date project documentation.

- Streamlined document control processes by implementing efficient electronic filing systems.

• Coordination with teachers, Security, Documents, Front Office, Maintenance, Transportation, housekeeping, etc
• Maintained high levels of organization within the office space through regular supply inventory checks and proactive restocking efforts.
• Contributed to office safety by enforcing workplace policies and following emergency procedures as needed
• Managed team petty cash, purchase orders and account transactions.