Sylvia Garcia
Executive Assistant
Moreno Valley,CA
Summary
Well-organized and results-driven public administration professional
with a "can-do" attitude and extensive experience in financial analysis, interdepartmental coordination, and public policy development. Adept at thriving in fast-paced environments, fostering collaborative relationships, and communicating effectively through strong interpersonal and writing skills. Committed to ethical integrity and excellence in public service. Seeking to leverage my expertise in streamlining operations, developing impactful policies, and driving initiatives that align with the city's mission and values.
Overview
20
20
years of professional experience
4
4
years of post-secondary education
Work History
Executive Assistant
City of Murrieta – City Clerk Dept.
Murrieta
07.2023 - Current
- Provide complex administrative support to the Department Director, Division Managers and a 5-member City Council
- Act in a liaison capacity between Director, city staff, and the public
- Ensure compliance with the Public Record Act, and Brown Act
- Responsible for preparing public notifications, agendas, agenda packets, official minutes, resolutions, FPPC filings, public hearing notices, public records request, website updates, records management, and tracking systems
- Responsible for processing invoices, tracking expenses, department budget reconciliation and reviewof quarterly adjustments, purchase orders, contract review and management.
Finance Secretary
City of Garden Grove – Finance Dept.
Garden Grove
08.2004 - 07.2023
- Provide direct support to the Finance Director and Division Managers
- Act in a liaison capacity between the Finance Director, Council Members, city staff, and the public
- Implement new and revised policies and procedures
- Facilitate, track, and respond to Requests for Information (RFI)
- Maintain and prioritize daily tasks, assist with team-building projects and staff training courses
- Manage all administrative duties including: recruiting, interview panels, customer service calls, travel arrangements, expense reports processing and reimbursements, office inventory, credit card reconciliation, department staff yearly evaluations, analyze data and provide outcome recommendations, supervise clerical staff, manage accounts payable inbox, coordinate staff training, and manage all event planning
- Compose outgoing correspondence and staff reports for Finance Director.
Education
A.A. Human Services - Sociology
Coastline College
Fountain Valley, CA 01.2009 - 05.2013
Skills
Executive Management Support
undefinedLanguages
Spanish
Professional Working
Affiliations
- International Association of Administrative Professionals
Work Preference
Work Type
Full TimeWork Location
On-SiteHybridImportant To Me
Career advancementWork-life balanceCompany CulturePaid time offPersonal development programsHealthcare benefitsPaid sick leave401k matchAccomplishments
- Planned corporate meetings, lunches and special events for groups of 30+ employees.
- Collaborated with team in the development of a data system conversion.
- Supervised team of 3 staff members.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Collaborated with team of 10 in the development of the annual employee non-profit assistance event.
Quote
Whether you think you can or whether you think you can’t, you’re right!
Henry Ford
Interests
Reading
Traveling
Personal Development
Software
Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Zoom
Sharepoint
Adobe Suite
Calendly
Finance Enterprise
Neogov
Google Workspace (Docs, Sheets, Slides, Drive)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant
City of Murrieta – City Clerk Dept.
07.2023 - Current
A.A. Human Services - Sociology
Coastline College
01.2009 - 05.2013
Finance Secretary
City of Garden Grove – Finance Dept.
08.2004 - 07.2023
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