Sylvia Garcia
Executive Assistant
Moreno Valley,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
20
20
years of professional experience
4
4
years of post-secondary education
Work History
Executive Assistant
City of Murrieta – City Clerk Dept.
Murrieta
2023.07 - Current
- Provide complex administrative support to the Department Director, Division Managers and a 5-member City Council
- Act in a liaison capacity between Director, city staff, and the public
- Ensure compliance with the Public Record Act, and Brown Act
- Responsible for preparing public notifications, agendas, agenda packets, official minutes, resolutions, FPPC filings, public hearing notices, public records request, website updates, records management, and tracking systems
- Responsible for processing invoices, tracking expenses, department budget reconciliation and reviewof quarterly adjustments, purchase orders, contract review and management.
Finance Secretary
City of Garden Grove – Finance Dept.
Garden Grove
2004.08 - 2023.07
- Provide direct support to the Finance Director and Division Managers
- Act in a liaison capacity between the Finance Director, Council Members, city staff, and the public
- Implement new and revised policies and procedures
- Facilitate, track, and respond to Requests for Information (RFI)
- Maintain and prioritize daily tasks, assist with team-building projects and staff training courses
- Manage all administrative duties including: recruiting, interview panels, customer service calls, travel arrangements, expense reports processing and reimbursements, office inventory, credit card reconciliation, department staff yearly evaluations, analyze data and provide outcome recommendations, supervise clerical staff, manage accounts payable inbox, coordinate staff training, and manage all event planning
- Compose outgoing correspondence and staff reports for Finance Director.
Education
A.A. Human Services - Sociology
Coastline College
Fountain Valley, CA 2009.01 - 2013.05
Skills
Executive Management Support
Languages
Spanish
Professional Working
Timeline
Executive Assistant
City of Murrieta – City Clerk Dept.
2023.07 - Current
A.A. Human Services - Sociology
Coastline College
2009.01 - 2013.05
Finance Secretary
City of Garden Grove – Finance Dept.
2004.08 - 2023.07
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