Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Sylvia Puddie

West Palm Beach,FL

Summary

A highly organized and detail-oriented Bilingual Administrative Assistance with extensive experience providing thorough and skillful support to Senior Executives, including General Counsel in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Overview

24
24
years of professional experience
1
1
Certification

Work History

Bilingual Administrative Assistant

Cemex USA
02.2018 - Current
  • Assist Process & IT, Directors, Managers and direct reports
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff
  • Managed calendar scheduling for Director, preventing double-booking and optimizing time usage
  • Interact with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
  • Process purchase orders and invoice in SAP
  • SAP research
  • Maintain confidentiality in all areas of responsibility

Executive Assistant

Biotest Pharmaceuticals Corporation
08.2016 - 08.2017
  • Assisted C Level Executives, VP Human Resource, CFO, CIO and Staff with administrative duties
  • Managed calendars, travel coordination and meeting planning, conference calls, company corporate events
  • Managed expense accounts, reconciles T&E expenses;
  • Assisted accounts payable with new vendor setup in SAP system
  • Handled confidential and sensitive information with discretion and tact.
  • Coordinated and negotiated with vendors; events for 300 employees

Executive Assistant

Sikorsky A Lockheed Martin Company
06.2014 - 07.2016
  • Assisted Deputy Program Managers, Chief Engineer, VP, Engineers and Government Employees Administrative duties include preparing Program Manager's weekly presentation material (PowerPoint), scheduling meetings, conference rooms, and order supplies
  • Scheduled travel arrangements, expense reports on Concur in timely manner
  • Coordinated and negotiate with vendors; events for 200 employees
  • Created reports daily and weekly for management Office managed 3 areas on day to day basis
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

Bilingual Administrative Assistant

Sinclair Broadcasting
04.2011 - 10.2013
  • Provided administrative support to SVP, Regional Sales Manager, VP of Sales, Regional Account Executive
  • Improved file organization system, making it easier to locate important documents when needed
  • Assist customers in translation in Spanish
  • Coordinate meetings, events, travel arrangements, phone coverage, order supplies, expense reports and invoices
  • Create spreadsheets for budgets
  • Developed strong relationships with vendors through effective communication skills, resulting in improved service delivery times or cost reductions where possible.

Executive Administrative Assistant

Office Team/AppleOne Agency-Contracts
01.2007 - 04.2011
  • Provided administrative support to SVP, Legal Department, Regional Sales Manager, VP of Sales
  • Worked with senior management to initiate new projects and assist in various processes
  • Reviewed contracts, terms, content and deliverables and all affiliated documentation and comparing delivered goods and services as defined in contract/scope of work details
  • Generated contracts for vendors and setting up pricing agreements and bids
  • Worked with other internal departments

Executive Administrative Assistant

TD Waterhouse
06.2000 - 02.2006
  • Provided support to CEO, Senior Vice President, Executive Vice President, HR Management, General Counsel and Legal Team
  • Coordinated quarterly Board of Directors meetings: draft agenda, packet preparation & distribution
  • Assisted in gathering legal documentation for confidential matters
  • Maintained and organize legal records
  • Managed outside legal counsel invoice process
  • Generated correspondence, memos, agendas, requisition, reports, logs, and other relevant materials
  • Prepared and maintained staffing, recruiting reports, offer letters and packages, and new hire requisitions
  • Maintained executive's appointment schedule by planning and scheduling meetings, agenda, conferences, teleconferences, and travel arrangements, expense reports, event planning
  • Processed all department invoices and assisted payroll department
  • Maintained and update (HRIS)Human Resources Information System database
  • Interact with clients in person or telephone calls; answering or directing inquiries

Education

No Degree - Liberal

Baruch College of The City University of New York
New York, NY

Certified - Microsoft Office User Specialist

Comptec Computer Career Center
West Palm Beach, FL

Certificate - Executive Assistant

Hunter Business School
Levittown, NY

Skills

  • Perform administrative office responsibilities including drafting correspondence, filing and organization skills
  • Managed calendars, travel coordination and meeting planning, conference calls
  • Expense Reporting Concur
  • Microsoft Office
  • SharePoint Workflow
  • Advance SAP
  • Purchase Order and Process Invoices
  • Meet deadlines, and interact
  • Bilingual Spanish speaking and writing

Certification

  • CAP - Certified Administrative Professional
  • Microsoft Office User Specialist
  • Executive Assistance Certificate

Languages

Spanish
Full Professional

Timeline

Bilingual Administrative Assistant

Cemex USA
02.2018 - Current

Executive Assistant

Biotest Pharmaceuticals Corporation
08.2016 - 08.2017

Executive Assistant

Sikorsky A Lockheed Martin Company
06.2014 - 07.2016

Bilingual Administrative Assistant

Sinclair Broadcasting
04.2011 - 10.2013

Executive Administrative Assistant

Office Team/AppleOne Agency-Contracts
01.2007 - 04.2011

Executive Administrative Assistant

TD Waterhouse
06.2000 - 02.2006

No Degree - Liberal

Baruch College of The City University of New York

Certified - Microsoft Office User Specialist

Comptec Computer Career Center

Certificate - Executive Assistant

Hunter Business School

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Sylvia Puddie