Sylvia Sanchez-Lopez
Katy,TX
Summary
Dynamic Sr. Administrative Assistant with over a decade at Kinder Morgan, Inc., excelling from account payable to expense reporting and high-level multitasking. Detail-oriented and dedicated team player, adept at managing sensitive information while ensuring confidentiality and efficiency in all tasks. Knowledgeable about scheduling, calendar maintenance, event planning, and customer service. Maintain a high level of professionalism and efficiently handle appointment coordination.
Overview
32
32
years of professional experience
1
1
Certification
Work History
Sr. Administrative Assistant / Accounts Payable
Kinder Morgan, Inc.
06.2007 - 01.2024
- Account Payables - 2007 - 2012
- Account Payables entry into Paws2, then switched to Ariba.
- Entry of new vendors with Ariba accounting software.
- End-of-the-month reconciliation to avoid discrepancies during every yearly quarter.
- Electronic file records in content management systems such as Lawson Unix Classic, FileTrail, Paws2, Ariba.
- Sr. Administrative Assistant - 2012 - 2024
- Facilitated cross-departmental meetings, enhancing communication flow and project coordination across teams.
- Coordinated complex scheduling for senior leadership, optimizing time management.
- Arranged business travel details for department VP as requested.
- Acted as backup for other employees by providing support and adapting to the requirements of the department.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
- Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
- Ensured smooth daily operations by maintaining office supplies inventory and anticipating needs to avoid stock shortages or delays in projects.
- Boosted client satisfaction by providing exceptional customer service through timely responses to inquiries and resolving issues efficiently.
- Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data, and completed other clerical tasks.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Managed the accuracy of expense reimbursement.
- Entering new vendors into the new system ARIBA.
- Managed sensitive communications, ensuring confidentiality and professionalism in all interactions.
- Managed electronic records database and handled all file requests.
Administrative Assistant to the General Manager
Break-Away Contruction Co.
04.2004 - 02.2007
- Streamlined office operations by implementing efficient filing and record-keeping systems.
- Assisted in the recruitment process by reviewing applications, scheduling interviews, and organizing candidate information for easy reference during selection discussions.
- Promoted a positive workplace culture through excellent interpersonal skills and a professional, approachable demeanor.
- Maintained confidentiality of sensitive information by adhering to strict document handling policies and procedures.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
- Facilitated the timely delivery of special projects to meet organizational and departmental objectives.
- Recorded new hires, transfers, terminations, changes in job classifications, and merit increases to the main human resources files.
- Acted as a liaison between departments, promoting teamwork and effective information sharing.
- Input financial data and produced reports using QuickBooks Pro.
- Processed invoices and managed accounts payable to ensure timely payments and accurate financial reporting.
- Processed credit card payments and reconciled credit card statements for accuracy in the accounting process.
- Reconciled monthly bank statements, maintaining financial accuracy and resolving discrepancies promptly.
- Led the implementation of accounting software, enhancing data management and improving reporting efficiency.
- Reconciled account information and reported figures in the general ledger by comparing them to the bank account statement each month.
- Established effective communication channels with vendors and customers to resolve outstanding issues on time.
Accounting Specialist
Texas Marine Agency, Inc.
03.1992 - 05.2004
- Processed invoices and payables into the accounting system. Process of management expense reports to ensure timely payment and compliance with organizational policies.
- Assisted in maintaining accurate financial records through data entry and reconciliation of accounts.
- Collaborated with cross-functional teams to resolve discrepancies in billing and payment processes.
- Supported month-end close activities by preparing journal entries and assisting with account reconciliations.
- Assisted in the preparation of accurate monthly financial statements for timely review by management.
- Streamlined vendor communication, addressing inquiries efficiently while building strong professional relationships.
- Reduced errors in financial reporting through meticulous attention to detail and thorough double-checking of figures.
- Played an integral role in accounting system upgrades, providing valuable input on desired features and assisting with data migration between platforms.
- Facilitated year-end closing procedures, coordinating efforts across departments for a seamless process.
- Expedited invoice processing by accurately coding expenses to the appropriate accounts and tracking payments.
- Processed credit card payments and reconciled credit card statements for accuracy in the accounting process.
- Recorded deposits, reconciled monthly bank accounts, and tracked expenses.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Input financial data and produced reports using QuickBooks.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Developed monthly, quarterly, and annual profit and loss statements and balance sheets.
- Maintained excellent financial standings by working closely with the bookkeeper to process business transactions.
- Matched purchase orders with invoices and recorded necessary information.
Education
GED -
Austin High School
Houston, TX08-1978
Skills
- Expense reporting
- AP/AR proficiency
- Accounting skills
- Microsoft outlook
- Data entry
- Quickbooks
- Excel spreadsheets / Microsoft Word
- Filing
Certification
- Licensed Notary -
H&R Block Certificate - 1988
Class of 1988 - six (6) month course for Individual Tax Returns and SBA Taxes
Timeline
Sr. Administrative Assistant / Accounts Payable
Kinder Morgan, Inc.
06.2007 - 01.2024
Administrative Assistant to the General Manager
Break-Away Contruction Co.
04.2004 - 02.2007
Accounting Specialist
Texas Marine Agency, Inc.
03.1992 - 05.2004
GED -
Austin High School