TABATHA HILL
Euless,TX
Summary
Experienced Corporate Events Specialist with demonstrated history in working in the financial services industry and non-profit sector. Forward-thinking leader with success in tactical and strategic planning and organizational road map development. Highly responsive to company's and clients' needs. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
Work History
Training & Education Coordinator
Hydrafacial
03.2022 - 11.2023
- Worked with central management to identify, plan, align, and address training needs.
- Planned program events while hitting all timelines and staying within budget.
- Negotiated contracts for multiple venues ensuring that all event needs are met.
- Sourced and developed gift(s)/swag for the program by working closely with internal and external departments and vendors, staying on trend, and producing a quality item that maintains or exceeds expectations.
- Determined and confirmed all speakers, content, resources, and presentation requirements. Provide clear, direct, timely communication with trainers presenting during programs.
- Managed and oversaw events on the day of, including problem-solving, welcoming clients, event set-up, communicating with staff, and organizing vendors.
- Managed program budget by providing accurate forecasts, ensuring costs do not exceed budget and reviewing processes for cost saving initiatives.
- Delegated event planning tasks to other team members where necessary
- Coordinated Post Event Calls
Executive Assistant to the Chief Executive Officer
AMIkids
04.2019 - 03.2022
- Orchestrated successful yearly conferences for between 90-200+ attendees; including associated travel for all speakers and attendees, facilities and support services
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Handled logistics, catering, agendas and travel arrangements for monthly leadership meetings and event planning for all Executive Committee Board Meetings & Retreats
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Produced accurate office files, update spreadsheets and craft presentations to support executives and boost team efficiency
- Updated executives on changing business needs by thoroughly documenting internal and client meetings
- Developed and updated spreadsheets and databases to track, analyze and report on performance
- Created expense reports, budgets and filing systems for CEO
- Researched, proposed and implemented vendor agreements to decrease costs and improve services for board conferences
- Transcribed minutes of meetings
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
Corporate Events Coordinator
SC Distributors
01.2016 - 11.2018
- Worked closely with Events Management to develop and execute successful corporate events
- Attended Due Diligence meetings to assist with set up and registration
- Responsible for sending, receiving and repurposing materials to and from Broker Dealer Conferences
- Researched and updated all required materials needed for firm and partners
- Tracked, managed and reduced on site costs
- Worked closely with internal creative team on development for new giveaway items, conference booth signage and marketing materials for all events
- Assisted with monthly AMEX reconciliation and mileage reimbursements
- Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
Executive Administrative Assistant
SC Distributors
02.2014 - 02.2016
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
- Created detailed expense reports and requests for capital expenditures
- Coordinated, scheduled and arranged meeting and travel calendars, including business and social events
- Obtained signatures for financial documents and internal and external invoices
- Compiled and analyzed sales and marketing reports
Marketing Coordinator
City Beverages
02.2012 - 01.2014
- Supported and facilitated promotion of Anheuser-Busch products by researching customer demographics and promotional opportunities
- Attended various industry events
- Daily interaction with target markets
- Developed marketing materials that results in profitability
- Composed posts for social media and helped build a presence for City Beverage on Facebook and Instagram
Education
Associate of Arts - General Studies
Valencia College
Orlando, FL2010
Skills
- Excellent communication skills
- Proficient in MS Office and Apple Programs
- Competitive and strategic planning
- Event, Meeting, Conference Planning
- Bilingual: English and Spanish
- Tech and Social Media Savvy
- Ability to manage multiple tasks in pressured environments
- Travel coordination
- Vendor and contract negotiations
- Project Management
- Proficiency in Salesforce & Raisers' Edge
- Budget development
Timeline
Training & Education Coordinator
Hydrafacial
03.2022 - 11.2023
Executive Assistant to the Chief Executive Officer
AMIkids
04.2019 - 03.2022
Corporate Events Coordinator
SC Distributors
01.2016 - 11.2018
Executive Administrative Assistant
SC Distributors
02.2014 - 02.2016
Marketing Coordinator
City Beverages
02.2012 - 01.2014
Associate of Arts - General Studies
Valencia College
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