Tabitha Wainwright
GA
Summary
Detail-oriented Executive Assistant with a proven track record in public and private sectors, specializing in complex schedule management and executive meeting coordination. Expertise in enhancing office workflows has led to increased productivity and streamlined operations. Recognized for providing exceptional support to executives and effectively organizing critical projects. Dedicated to fostering operational excellence and supporting leadership goals.
Overview
11
11
years of professional experience
Work History
Executive Assistant to the Vice President of Enrollment and Marketing
Gordon State College
Barnesville, USA
09.2022 - Current
- Provide comprehensive support to executive leadership through documentation and presentation preparation.
- Organized significant gatherings such as Counselors Gatherings, Principals’ Gathering, Legislative Round Table.
- Managed calendars for Vice President and Directors in the division.
- Coordinated interactions between the Vice President and several external/internal groups.
- Handled regular financial transactions aligned with divisional workflows.
- Created budget reports, tracked expenses, and managed travel arrangements.
- Coordinated catering services for business meetings.
- Directed strategic oversight of memberships, sponsorships, dues and paid collaborations at various governmental levels.
- Managed high-priority communications to ensure immediate attention when necessary.
- Handled confidential information with discretion and sensitivity.
- Assisted in developing annual budgets for departmental operations and monitored budget expenditures throughout year.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Compiled meeting agendas and supportive materials ahead of meetings.
Executive Assistant / Career Services Supervisor
Georgia Vocational Rehabilitation Agency
Warm Springs, USA
04.2016 - 01.2022
- Handled calendar scheduling for the Psychology Department, overseeing 16 staff and 2 sub-departments.
- Compiled various reports, including budgets and client statistics.
- Drafted memos and communications for organizational distribution.
- Demonstrated exceptional ability in addressing individual needs through email correspondence.
- Executed various errands to ensure seamless operations.
- Facilitated scheduling and coordination of department and program meetings.
- Managed scheduling operations for two conference rooms efficiently.
- Streamlined record management and communication across departments and clients.
- Executed purchasing strategies while managing inventory levels efficiently.
- Collected and organized clerical research for department involving three separate studies.
- Organized data from each study using Excel spreadsheets.
- Conducted statistical analyses for two psychologists and one neuropsychologist.
- Supervised work site activities for students interested in administrative roles.
- Managed testing procedures alongside Neurofeedback sessions.
- Managed phone lines during receptionist breaks, ensuring seamless communication for clients.
Interim Office Manager
Mcintosh Trail Community Service Board
07.2014 - 05.2016
- Supervised workflow and maintained efficiency of front office staff handling mental health services for adults and adolescents.
- Entered accurate billing information into the system to ensure proper reimbursement and copay collection.
- Coordinated and verified state and private insurance benefits.
- Managed account reconciliation for funds collected through insurance payments and private co-pays.
- Participated in weekly and monthly management discussions.
- Participate in expos, career fairs, and community events.
- Ensured precise and punctual completion of monthly safety exercises.
- Managed payroll operations efficiently.
- Conducted candidate interviews across multiple roles to assess qualification and fit.
Education
Nationally Certified Medical Assistant -
Sanford Brown College
11-2008
Some College (No Degree) - Psychology
Capella University
Skills
- Microsoft Office Suite
- Google Suite
- Google Classroom
- Prioritization
- Analytical Problem-Solving
- Critical thinking
- Event Management
- Event Planning
- Executive Scheduling Coordination
- Executive Travel Management
- Project Management
- Procurement
- Purchasing
- Budget Reports
- Expense Reports
- Experienced in QuickBooks
- Executive support
- Logistics and schedule management
- Travel coordination
- AR/AP
- Database management
- Customer service
- Conflict management
References
Available Upon Request
Timeline
Executive Assistant to the Vice President of Enrollment and Marketing
Gordon State College
09.2022 - Current
Executive Assistant / Career Services Supervisor
Georgia Vocational Rehabilitation Agency
04.2016 - 01.2022
Interim Office Manager
Mcintosh Trail Community Service Board
07.2014 - 05.2016
Nationally Certified Medical Assistant -
Sanford Brown College
Some College (No Degree) - Psychology
Capella University
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