Talita Paulino
Long Island,NY
Summary
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and a collaborative mindset ensure seamless team operations and goal achievement.
Overview
9
9
years of professional experience
Work History
Financial Professional Associate
NYL
01.2023 - Current
- Drove profitability with thorough financial analysis and strategic decision-making.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Developed long-term relationships with clients, gaining trust and fostering loyalty through excellent service and communication.
- Maintained electronic filing systems and categorized documents.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Increased client satisfaction by providing comprehensive financial analyses and tailored investment strategies.
Administrative Assistant
Sephta
10.2020 - 02.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Car Sales
North Coast Subaru
01.2019 - 01.2022
- Served as a knowledgeable resource for peers seeking guidance on industry trends, emerging technologies, and best practices in car sales.
- Streamlined new car sales processes by implementing efficient administrative strategies and organizational tactics.
- Maintained operations following used car sales laws.
- Oversaw the entire new car sales process, ensuring a smooth and efficient customer experience from start to finish.
- Contributed to developing innovative incentive programs to increase new car sales figures while maintaining profitability goals.
Assistant to the CEO
Little Me Inspiration
01.2017 - 01.2019
- Enhanced productivity by coordinating daily schedules, arranging meetings, and organizing travel arrangements for the CEO.
- Aided in the recruitment process by screening resumes, scheduling interviews, and providing input on potential new hires.
- Contributed to company growth by participating in strategy sessions and offering insights based on industry research and analysis.
- Developed strong relationships with vendors, suppliers, partners, resulting in reliable support services that contributed to smooth operations within the company.
Office Manager
Packard Cabinetry
01.2016 - 01.2017
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
Skills
- Data entry
- Computer skills
- Microsoft Word
- Microsoft Excel
- Microsoft outlook
- Scheduling
- Meeting planning
- Executive support
- Travel arrangements
- Meeting facilitation
- Organizational skills
- Office management
- Tech-Savvy
- Training and coaching
- Research
- Strategic planning
- Phone etiquette
Personal Information
Title: Sales Director
Timeline
Financial Professional Associate
NYL
01.2023 - Current
Administrative Assistant
Sephta
10.2020 - 02.2024
Car Sales
North Coast Subaru
01.2019 - 01.2022
Assistant to the CEO
Little Me Inspiration
01.2017 - 01.2019
Office Manager
Packard Cabinetry
01.2016 - 01.2017
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