Tamara Carr
Executive Assistant
Olive Branch,MS
Summary
Seeking position utilizing years of experience in Administration. Exceptionally organized, confidential and disciplined. Proven ability to work with a diversity of people and able to function within several areas of operations. Detail oriented with strong analytical skills and effective at multi-tasking. Logical thinker and can work well under pressure to accomplish overall objectives. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
29
29
years of professional experience
Work History
Executive Admin Assistant to Senior Vice President
AutoZone Corporate HQ
Memphis, TN
06.2022 - Current
- Greeted guests in with friendliness and professionalism.
- Served as corporate liaison for finance and accounting departments.
- Managed data and correspondence to secure information across complex landscapes of organizational departments.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Directed automation of office procedures such as correspondence management, recordkeeping and online communications.
- Volunteered to help with special projects of varying degrees of complexity.
- Proofread and edited documents for accuracy and grammar.
- Performed wide-ranging administrative, financial and service-related functions.
- Opened and properly distributed incoming mail to promote quicker response to customer inquiries.
- Ordered and distributed office supplies while adhering to fixed office budget keeping office well stocked.
- Prepared PowerPoint presentations for senior-level staff with attention to detail.
- Created and distributed agendas for meetings and conference calls as part of meeting preparation.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Updated database of contacts and resources for company-wide distribution for domestic and international finance offices totaling 400+ personnel
Executive Assistant
Technicolor – Memphis
Memphis, TN
02.2021 - 06.2022
- Manage detailed executive calendar - schedule and manage internal meetings, teleconferences, video conferences, external meetings, and interviews
- Coordinate onsite/offsite business meetings, video equipment setup, meeting room bookings, catering (upon approval), etc
- Arrange domestic and international travel plans, documentation (Visa, Passport, health requirements), itineraries, transportation, hotel stays, etc
- Maintain records via paper or electronic filing system for President's direct reports of 12 executive leaders
- Reconcile and complete expense reports, ensuring all backup documentation and receipts are included, and expenses are within company policy
- Document meeting points and notate weekly action plans
- Prepare and process check requests for payment and/or reimbursements
- Order and stock office supplies for department, and manage receiving through accounting system
Senior Executive Assistant
Methodist Le Bonheur Healthcare Hospitals
Olive Branch, MS
01.2019 - 01.2021
- Assisted President of Olive Branch Hospital; initially supported VP of Children’s Foundation Research Institute (CFRI)
- Oversaw calendar schedules, coordinated interview itineraries, and managed appointments for 4 additional executives
- Worked recruitment events, setup interviews and checked references
- Monitored new hires’ orientation process of CFRI Department
- Arranged travel for entire department, distributed mail, typed minutes and webcam interviews
- Departmental receptionist answered phones and greeted guests
- Coordinated special events i.e., birthday celebrations, luncheons and staff activities/outings
- Initiated billings, expense reports, and check requests; ordered supplies and kept inventory
- Maintained files, minutes, reports, contracts, and other legal documents
- Back-up support to other Executive Assistants
Special Events Director/Executive Assistant
World Overcomers Outreach Ministries Church
Memphis, TN
01.2002 - 01.2019
- Hired as Human Resources Director for 7 years then transitioned to other areas
- Supported Adelphe President with planning of meetings, agenda preparation, calendar schedule, email review, weekly reports, and media posts
- Served as direct liaison and lead meetings on behalf of the President
- Drafted correspondence via Microsoft Office (letters, emails, and other sensitive documents)
- Performed general administrative duties (typing, photocopying, faxing, mailing, posting and filing)
- Composed monthly newsletters for several departments
- Monitored and processed expense reports; tracked budgets and reconciled invoices
- Answered calls and inquiries; greeted members and guests
- Maintained files and distributed information insuring policies are followed
- Coordinated special events that required extended evening and weekend hours
- Trained personnel on various assignments assuring proper manpower
- Coordinated logistics of community events i.e
- Annual picnics, banquets, holiday activities, conferences, weddings, community outreaches, volunteer fairs, health fairs, etc
- Responsible for room scheduling, facility rentals, coordination of calendar of events
- Managed Media teams: Marketing, Bookstore, Audio/Radio, Television, Website, Social Media, and Special Events Departments
- Synchronized food and beverage, set-up, entertainment and decorations of monthly activities
- Communicated details crucial to department heads and staff (CEO, President and supporting Executive Team); interacted with top level executives, vendors, members, and volunteers
- Composed and executed contracts for contract personnel, facility rentals and tours
Senior Human Resources Assistant
Reebok International Ltd.
Memphis, United States
01.1995 - 01.2002
- Recruited, staffed and conducted orientation of permanent and temporary employees for facility warehouse of apparel, footwear, and accessories
- Resolved employment relations issues
- Maintained records and files; coordinated benefit packages and weekly employee reports
- Partnered with senior leadership to establish and develop corporate and HR policies and procedures
- Fielded employee inquiries related to insurance, pension plan, vacation, sick leave and employee assistance
- Managed payroll processing and benefits to compensate employees for service rendered
Education
Bachelor of Business Administration -
University of Memphis
Memphis, TNDiploma -
Harold S. Vincent High School
Milwaukee, WISkills
Customer Serviceundefined
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Admin Assistant to Senior Vice President
AutoZone Corporate HQ
06.2022 - Current
Executive Assistant
Technicolor – Memphis
02.2021 - 06.2022
Senior Executive Assistant
Methodist Le Bonheur Healthcare Hospitals
01.2019 - 01.2021
Special Events Director/Executive Assistant
World Overcomers Outreach Ministries Church
01.2002 - 01.2019
Senior Human Resources Assistant
Reebok International Ltd.
01.1995 - 01.2002
Bachelor of Business Administration -
University of Memphis
Diploma -
Harold S. Vincent High School
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