Tamara Gilbert
Accounts Payable
Oceanside,CA
Summary
Vigilant Accounts Payable Clerk with 8 years of experience. Committed to on-time vendor payments & maintaining detailed records. Thorough and meticulous worker with proven resourcefulness and reliability.
Overview
14
14
years of professional experience
Work History
Account Clerk II
City of Carlsbad
Carlsbad, CA
08.2015 - 12.2023
- Review on average, eight hundred invoices from eleven City departments on weekly basis ensuring accuracy and compliance with all city guidelines and polices.
- Investigate daily variances and corrected errors to resolve discrepancies.
- Assist departments by processing up to twenty invoices per week when system controls limit departments.
- Responsible for new vendor set up including coordination with purchasing and other departments.
- Adapted accounts payable procedure manual for new financial enterprise system to assist with new employee training.
- Responsible for identifying purchase of new city assets and entering them in fixed asset module of financial enterprise system
- Process all invoices from departments as needed ensuring all necessary approval signatures are on invoice prior to processing
- Process on average, one hundred water, business license, grading deposit, recreation and ambulance refunds on monthly basis
- Prepare and process on average, four hundred 1099’s at end of each calendar year
- Assist with fiscal year end, annual audit and work directly with auditors on accounts payable related requests
- Train staff in collaborative manner to ensure they have the ability to effectively process department invoices.
- Respond to, on average of seventy-five requests per week from citizens, vendors, and department staff.
- Assisted accounts payable EFT implementation helping reduce resource costs and speed up vendor payment.
- Assessed data and information to verify entry, calculation, and billing code accuracy
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Worked with vendors and management to resolve issues quickly
- Investigated daily variances and corrected errors to resolve discrepancies
Accounts Payable Clerk and Payroll
Carlsbad By The Sea Retirement Community
03.2010 - 05.2015
- Received and processed at least six hundred invoices each month and routed to correct department head for approval and signatures
- Performed quality control on all invoices for proper coding, invoice amount being paid, etc
- Averaged seven hundred invoices for payment each month ensuring all checks and back up for each was accounted for and attached to check stub
- Processed new vendors, ensuring W9 information was completed properly; kept meticulous accounts payable records for over six hundred vendors
- Processed bi-weekly employee payroll using Kronos for one hundred seventy-six employees including exempt staff
- Recorded payroll changes affecting net wages, such as exemptions and insurance coverage, for each employee and maintained master payroll records
- Reviewed vendor invoices for appropriate documentation and validity prior to payment
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
- Maintained good working relationships with vendors and resolved disputes
Skills
- Motivated professional with ability to quickly master new tasks and technology
- Accustomed to handling multiple assignments while producing timely and accurate results
- Strong computer skills
- Enjoys working on a team as well as independently
- Detail oriented and organized
- Innovative and versatile
- Proficient in Microsoft Office products
- Accounts Payable
- Account Information Review
- Vendor Record Management
- Data Entry and 10-Key
- Account retention
Tent camping & fishing
I was fortunate to grow up with parents that took us camping, fishing and off-roading. I've continued the tradition, just a little less fancy from my parents. I take my family in a tent. Fun, relaxing, unplugged from technology. Absolutely the best times and memories.
Additional Information
I put together a manual for processing 1099's for the City. An item the Finance Director was pleased to have completed.
I've started taking American Sign Language through Mira Costa College. Something I've been very passionate about learning since using it with my kids while they were toddlers. Made communication with them so much easier. I also had an opportunity to use my basic knowledge with a couple of city residences that came into the city building. There wasn't any staff that knew ASL and I was able to assist the customers and the front desk clerk communicate effectively and resolve what the residences needs were. That was a pretty epic day for me, internally.
Timeline
Account Clerk II - City of Carlsbad
08.2015 - 12.2023
Accounts Payable Clerk and Payroll - Carlsbad By The Sea Retirement Community
03.2010 - 05.2015
Similar Profiles
Andrew Del CastilloAndrew Del Castillo
Ocean Lifeguard at City of CarlsbadOcean Lifeguard at City of Carlsbad
Alysha VasquezAlysha Vasquez
Executive Administrative Coordinator at City of CarlsbadExecutive Administrative Coordinator at City of Carlsbad
Jake BeckerJake Becker
Street Maintenance Worker I at City of CarlsbadStreet Maintenance Worker I at City of Carlsbad
Quay DominguezQuay Dominguez
Compliance Clerk at City of CarlsbadCompliance Clerk at City of Carlsbad
Juan GarciaJuan Garcia
Aviation Mechanic at USMCAviation Mechanic at USMC