TAMARA Hadley
Kalispell,Montana
Summary
Dedicated assistant with experience. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Always willing to go the extra mile and then some constantly exceeding expectations.
Overview
5
5
years of professional experience
Work History
Executive Administrative Assistant
Majestic Contractors & Environmental LLC
08.2021 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Scheduled appointments and handled calenders for senior leadership.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Transcribed phone messages and relayed to appropriate personnel.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Implemented updated policies and practices for organization and monitored effect.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Investigated topics and produced concise summaries use.
- Created expense reports, budgets and filing systems for management team.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Trained junior office staff in correct procedures and reporting requirements.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Maintained and processed invoices, deposits and money logs.
- Completed payroll for employees and maintained detailed records of procedures.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
- Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
- Established QuickBooks accounting system to reflect accurate financial records.
- Organized and carried out proactive month-end, quarterly and year-end processes.
- Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
- Verified accurate recordkeeping processes, reducing financial inconsistencies.
- Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
- Identified accounting errors by developing cross-referencing databases.
- Provided comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable and business expense processing.
- Filed accurate government permit applications and work reports for hazardous material abatement and other various construction and demolition work.
- Identified plans and resources required to meet project goals and objectives.
- Managed projects from procurement to commission.
- Developed and initiated projects, managed costs, and monitored performance.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Modified and directed project plans to meet organizational needs.
- Fostered relationships with vendors to promote positive working relationships.
- Identified, reviewed and applied policies and procedures.
- Updated operational methods, oversaw accounting procedures, tracked information and compiled data to improve efficiency.
- Provided accurate, detailed quantity take-offs from project drawings and technical specifications.
- Obtained needed resources by strategically negotiating with stakeholders and outside suppliers.
- Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
- Assisted in recruiting, hiring and training of team members.
- Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
- Drafted invoices for completed work.
Assistant
Manzo Enterprises LLC
08.2021 - 09.2022
- Compiled and analyzed variety of complex accounting and statistical information to prepare financial statements.
- Input data into accounting system and maintained integrity of system information to alleviate potential breaches.
- Sorted financial documents, coded accounting entries for data processing and posted daily receipts and payments.
- Worked with senior accounting staff to prepare financial documents and reports such as bills and invoices, year-end analysis, budgets, financial records and financial statements.
- Diminished financial discrepancies and managed monetary transactions.
- Performed data entry, paper filing, electronic archiving and used 10‐key and other machines and equipment to support office efficiency.
- Created and maintained detailed, organized and timely records of transactions to support legal compliance.
- Gathered and organized information for research purposes.
- Achieved perfect attendance and on-time record.
- Tracked placed orders to identify and resolve problems impacting on-time delivery.
- Evaluated proposals, negotiated prices and monitored vendor performance against contract terms.
- Analyzed data and identified lowest cost suppliers offering needed quality and delivery reliability.
- Sourced, purchased and scheduled movement of raw materials and finished goods in support of operational needs.
- Placed orders for merchandise consistent with quality, quantity and other specification requirements.
Food Service Team Member
Food For The Soul
06.2018 - 11.2019
- Received orders from customers and input into order management system.
- Sanitized tables, high chairs and drink fountain areas after customer use and periodically throughout day.
- Prepared food orders to support waitstaff and other team members.
- Distributed food during busy peak periods to drive customer satisfaction.
- Set up and prepared cooking supplies and workstations during opening and closing to maximize productivity.
- Kept supplies in sufficient stock by assessing inventory levels and reporting lower stock items.
- Communicated effectively with customers to plan large or specialized orders, providing customers with recommendations, samples and response to particular requests.
- Set and enforced performance and service standards to keep consistent, high-quality environment devoted to customer satisfaction.
- Washed, peeled and cut fruits and vegetables in advance to save time on food preparation.
- Inspected preparation and storage equipment regularly to assess and maintain performance for cost-effective, safe operations.
- Greeted customers at counter to fulfill requests and answer questions.
- Maintained clean, trash-free workspaces to maximize productivity and safety.
- Strictly followed sanitation and food safety guidelines as required by regulatory agencies and company.
- Made food according to standard recipes with requested changes for customer satisfaction.
- Learned other teammates' work tasks to train as backup.
- Cleaned and sanitized dishes and utensils, consistently keeping adequate supplies on hand for expected customer loads.
- Replenished condiments, beverages and supplies while maintaining cleanliness of service areas.
- Sanitized dining ware and kitchen equipment according to health code standards.
- Prevented food spoilage by monitoring dates, rotating stock and following proper storage procedures.
- Compiled recipe ingredients and prepared for cooks by washing, cutting or measuring food items.
- Scanned shelves and product cases for expired stock and discarded outdated or spoiled items.
- Cooked batches of food according to standard recipes.
- Plated hot meals and salads in aesthetically pleasing arrangements.
- Prepared recipe ingredients by washing, peeling, cutting and measuring.
- Circulated kitchen area to receive work assignments and identify support tasks.
- Inspected equipment, refrigerators and warming lamps to check compliance with safe operating levels.
- Developed creative design for print materials, brochures, banners and signs.
- Created digital image files for use in digital and traditional printing methods.
Dental Receptionist
The ToothBooth
05.2019 - 09.2019
- Scheduled, rescheduled and cancelled appointments for dental patients.
- Helped patients complete necessary medical forms and documentation.
- Greeted visitors and patients to determine needs, check appointments and direct accordingly.
- Prepared insurance claim forms, explained benefits and outlined pricing details for procedures and services.
- Adhered to strict HIPAA guidelines to protect patient privacy.
- Understood dental terminology and insurance breakdowns to communicate with external stakeholders.
- Completed patient referrals to other medical specialists.
- Secured sign-in sheets, dental charts and encounter forms to safeguard sensitive data and information.
- Conducted communications and transactions with patients and visitors to foster positive experience.
- Answered telephone calls to offer office information, answer questions and direct calls to staff.
- Scheduled patient appointments in respective doctors' calendars and followed up with reminder phone calls.
- Obtained payments from patients and scanned identification and insurance cards.
- Managed office bookkeeping with insurance billing and patient payments.
- Carried out front office duties utilizing data entry skills in framework of medical database.
- Frequently double-checked patient histories and current information while scheduling follow-ups and other appointments.
- Accurately completed insurance and Medicaid billing and OASIS documentation for patient visits.
Education
High School Diploma -
Lincoln County High School
Eureka, MT06.2002
Skills
- Event Coordination
- Spreadsheet Creation
- Travel Planning
- Informational Packets
- Facility Workflow
- Budgeting and Expense Reports
- Logistics Coordination
- Report Generation
- Invoice Preparation
- Oracle E-Business Suite Financials
- Inquiry Requests
- Departmental Support
- Advanced Excel Spreadsheet Functions
- Microsoft Office
- Reading Comprehension
- Administering Payroll
- Customer Service
- Social Media Management
- Answer Multi-Line Phone Systems
- Data Acquisition
- Bookkeeping and Basic Accounting
- Inventory Records
- Visual Representations
- Deadline Management
- Complex Data Visualization
- Color Theory
- Print Design
- Adobe Illustrator
Timeline
Executive Administrative Assistant
Majestic Contractors & Environmental LLC
08.2021 - Current
Assistant
Manzo Enterprises LLC
08.2021 - 09.2022
Dental Receptionist
The ToothBooth
05.2019 - 09.2019
Food Service Team Member
Food For The Soul
06.2018 - 11.2019
High School Diploma -
Lincoln County High School
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