Tamara Jacobs

Open, sort, scan and distribute over 500 pieces of Owner Relations mail daily.

• Organize and maintains over 200 Division Orders and Owner Relations correspondence in reference to properties of interest daily.
• Coordinate, deliver and pickup mail from multiple departments weekly.
• Perform Alpha/Numeric Data Entry within Salesforce, creating queue

control numbers, in preparation for royalty disbursements weekly.

Received and directed all incoming calls to the appropriate contacts daily

Greeted all guests in a professional and pleasant manner daily

Managed front office support, in addition to assisting other departments, by

performing General Clerical duties, such as Scanning, Order Processing and Filing

• Received, sorted, and distributed all incoming company mail daily

• Reviewed, prepared, and scanned 100+ Employee Files on a weekly basis
• Organized and maintained 200+ Records for the Human Resources Department
• Managed all document checkout and retrievals from all file rooms daily
• Prepared archived files for offsite storage in preparation for company relocation

• Maintained 300+ vendor Files, ensuring proper organization & record-keeping weekly
• Processed 300+ Warranty Payments using True-line payment system daily
• Managed daily Accounts Payable mail intake, ensuring accurate coding and distribution
• Assisted with Vendor Coordination and monthly Utility Payments on a weekly basis

• Managed 200+ pieces of Accounts Payable mail daily with proper verification
• Processed and secured 200+ Investment Agreements using specialized systems
• Reviewed and Rectified Data Entry errors, ensuring Data Integrity daily
• Assisted clients with financial account inquiries, on an as needed basis

• Organized 200+ legal client records daily for offsite storage and archiving
• Implemented File Trail management system for efficient tracking daily
• Assisted with file retention, transfers, and scheduled shipments as requested
• Managed and documented all record department activities weekly

• Prepared 900+ Utility Payments in a high-volume production setting daily
• Sorted, batched, and scanned 900+ Utility Payments received from Residential and Business Customers daily
• Managed 900+ pieces of Remittance Mail for proper coding and distribution
• Processed 300+ utility payments using Image Resolution System daily

• Scanned and Indexed 200+ student enrollment application documents daily
• Organized student project research reference guides and enrollment Files weekly
• Archived outdated student enrollment Records for offsite storage as needed
• Managed all Document checkouts and retrievals from all file rooms daily

• Processed and Scanned 200+ legal packets using Archer settlement systems daily
• Managed 400+ pieces of incoming claimant Mail for settlement processing daily
• Organized and maintained 400+ claimant Files, ensuring proper placement daily
• Assisted clients regarding settlement payment status on an as needed basis

• Reviewed and Scanned 200+ Division Order and Land files daily
• Managed Document checkouts and Retrievals from File rooms daily
• Prepared archived Files for offsite storage on an as needed basis

• Scanned, batched, and entered 200+ AP Invoices using Spectrum system daily
• Managed New Hire Documentation, including Applications, DMVs, and Ethics Forms
• Assisted with weekly check runs and monthly payable reports as required
• Assisted with Vendor Maintenance and month-end closing as needed

• Organized and maintained 400+Vendor/Supplier, and Employee Files weekly
• Contacted vendors and suppliers for invoice copies and payment discrepancies
• Processed 200+ AP three-way match invoices for payment using AX Dynamics
• Reviewed, coded, Data Entered & batched 60+employee travel expenses weekly
• Opened & Processed 300+pieces of AP Mail, ensuring proper coding, date & distribution
• Assisted with 200+volume check run & Mailouts weekly for timely vendor payments
• Assisted with vendor Maintenance, month end close, audits, and special projects

• Reviewed, Scanned, and filed over 200 educational Data, identifying aptitude assessments for elementary students with learning disabilities daily
• Packaged & archived outdated student project records to an offsite storage facility as needed; Ensured data was filed electrically by Project Reference
• Assisted with future memory and intelligence research in compliance with HIPPA, according to Data policies and procedures
• Organized and identified continued project research reference guides
• Scanned/Filed all hard copy Data accurately, in appropriate project files
• Researched, verified, and identified all documentation discrepancies, ensuring no illegible notations