Tamara Munoz
Miami,FL
Summary
Efficient Executive Assistant with 10+ years of experience assisting high level executives with ability to provide accuracy, manage multiple priorities and achieve results. Highly self motivated with a solid work ethic. Driven and motivated to help organizations thrive.
Overview
14
14
years of professional experience
Work History
EA to Chief Innovation Officer & Sales and Marketing team
Independent Living Systems
Miami, FL
01.2019 - Current
- Conference coordination for both Independent Living Systems and sister company Florida Community Care, marketing team, and provider relations
- Travel logistics for the team during conference - Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Organizing meetings with vendors
- Scheduling
- Sending reminders, and organizing catering as needed
- Managing the executive’s calendar
- Setting appointments and prioritizing the most sensitive matters
- Support travel plans and departmental event coordination
- Expense management withing both sales and marketing team
EA to Chief Strategy Officer & Sales and Marketing
Independent Living Systems
Miami, United States
07.2014 - 01.2019
- Conference coordination for both Independent Living Systems and marketing team
- Travel logistics for team during conference
- Complete accurate and detailed leadership department expense reporting and other departmental reports
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Support travel plans and departmental event coordination
- Organizing meetings with vendors, including scheduling, sending reminders, and organizing catering when necessary
Administrative Assistant / Purchasing Assistant
Luminaire
Miami, FL
10.2009 - 10.2014
- Personal assistant to President / CEO
- Advise and discuss with the President regarding important decisions
- Keep contact with our forwarding company based overseas (Italy)
- Go over weekly container loading, entering them in the system, and making sure that deliveries are made in a timely fashion
- Keep close contact and inquire with vendors regarding orders that have not been completely delivered to forwarding company
- Book flights, hotel stay, and car rentals for staff business travels
- Answer sales staffs’ questions regarding orders ETA Greet clients and take care of high volume of phone calls, Manage office supplies (coffee, water, desk supplies, etc.)
Education
Business Administration -
Miami Dade College
Miami, FL01.2002
Skills
- Concur Travel & Expense software
- Customer Service
- Prioritization and problem-solving
- Discretion
- Communication (written and verbal)
- Adobe
- Organization and planning
- Attention to detail
- Emotional Intelligence
- Phone Etiquette
- Time Management
- Microsoft Outlook
- Mondaycom
- Slack
- Microsoft Office
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Portuguese
Limited Working
Timeline
EA to Chief Innovation Officer & Sales and Marketing team
Independent Living Systems
01.2019 - Current
EA to Chief Strategy Officer & Sales and Marketing
Independent Living Systems
07.2014 - 01.2019
Administrative Assistant / Purchasing Assistant
Luminaire
10.2009 - 10.2014
Business Administration -
Miami Dade College