Tameka Matlock
Omaha,NE
Summary
Experienced Chief of Staff & Operations at Omaha-Douglas Public Building Commission, skilled in budget planning and ethical leadership. Successfully streamlined operations, enhancing workflow efficiency and reducing overhead costs. Proven ability to foster collaboration and implement diversity initiatives, driving organizational success and employee satisfaction.
Overview
9
9
years of professional experience
Work History
Chief of Staff & Operations
Omaha-Douglas Public Building Commission
07.2022 - Current
- Supervise staff and participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions.
- Align departmental goals with overall company vision, ensuring cohesive progress towards shared objectives.
- Provide comprehensive support to the Administrator, enabling him to focus on critical decision-making and leadership tasks..
- Conduct regular performance reviews for direct reports, providing constructive feedback for continuous professional growth.
- Create and distribute well-organized agendas, ensuring Board members are aligned on objectives.
- Attend meetings to make informed business decisions, provide administrative support and evaluate progress toward goals and objectives..
- Oversee change management initiatives, minimizing disruption while maximizing positive outcomes during periods of transition.
- Encourage coordination and cooperation among departments and continuous review of interdepartmental processes to support quality control and improvement.
- Spearheaded cost-saving measures through in-depth budget analysis and identifying areas for improvement.
- Establish successful partnerships with external organizations, expanding business opportunities and resources available to the company.
- Manage business operations while overseeing contractors and consultants to verify on-time completion of projects.
- Streamline office operations, resulting in enhanced workflow efficiency by implementing innovative organizational systems.
- Provide diversity and inclusion initiatives, resulting in more inclusive workplace environment.
- Create reports, presentations and other materials for Administrator and Board Members
- Build highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Hire, manage, develop, and train staff, establish and monitor goals, conduct performance reviews and administer salaries for staff.
- Cultivate strong relationships with vendors and partners supporting business operations.
- Complete bi-weekly payroll for employees.
- Optimize organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Provide support during organizational restructuring efforts to minimize disruption while maximizing future potential.
- Optimize operational efficiency by streamlining processes and implementing new systems.
- Reduce overhead costs through strategic resource allocation and effective budget management.
- Enhance customer satisfaction levels by addressing concerns proactively and implementing process improvements based on feedback.
- Oversee day-to-day operations to keep organization running smoothly while meeting business goals..
- Manage financial, operational and human resources to optimize business performance.
- Collaborate with legal, accounting and other professional teams to review and maintain compliance with regulations.
Douglas County Payroll Specialist
Douglas County Nebraska
05.2016 - 06.2022
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Resolved payroll discrepancies quickly and successfully.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Maintained strict confidentiality of all payroll information and records.
- Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
- Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Ensured compliance with federal, state, and local tax regulations through meticulous record-keeping and accurate reporting.
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
- Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
- Partnered with external auditors during annual audit cycles, ensuring accurate representation of payroll records.
- Oversaw the transition to a new payroll software platform, minimizing downtime during implementation phase.
- Collaborated with HR to integrate benefits administration into payroll system, ensuring accurate deduction and contribution calculations.
- Audited timesheets and payroll records for accuracy.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
Skills
- Influencing skills
- Meeting facilitation
- Collaborative mindset
- Ethical leadership
- Diversity and inclusion
- Administrative background
- Time management
- Attention to detail
- Training and orientation
- Budget planning
Timeline
Chief of Staff & Operations
Omaha-Douglas Public Building Commission
07.2022 - Current
Douglas County Payroll Specialist
Douglas County Nebraska
05.2016 - 06.2022
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