Tami L. Kotterman

Provide comprehensive administrative and operational support to management and field personnel within the Akron District.

Key Responsibilities & Achievements:

• Manage monthly forecasting, budgeting, accruals, and variance reporting for operational and capital projects.
• Prepare expense trend analysis and reporting for senior leadership and corporate cost controls.
• Administer invoices, purchase orders, work offers, and project documentation to ensure timely processing and compliance.
• Coordinate multiple projects while ensuring regulatory and organizational compliance.
• Support payroll administration, track overtime, and manage short-term disability processes to ensure accurate employee compensation and benefits.
• Coordinate district compliance programs and employee qualification testing to maintain regulatory standards and workforce readiness.

• Processed accounts payable using three-way match checks.
• Reviewed and processed employee expense reports for compliance with company policies.
• Supported accounts receivable tasks, including billing and cash application.
• Handled customer payment processing with accuracy and timeliness.
• Matched outbound freight charges to ensure accurate assignment of freight expenses.
• Released customer orders and posted promotional credits to enhance customer satisfaction.

• Processed high-volume accounts payable transactions.
• Performed three-way matching and resolved invoice discrepancies.
• Assisted with vendor account maintenance and payment processing workflows. Process payables using 3-way match to ensure accuracy. Ensure that proper authorization is acquired for processing when the 3-way match fails. Process all internal payables and reconcile prepaid contracts.
• Secured approvals and documentation to address nonconforming transactions, ensuring compliance.
• Reconciled prepaid contracts, enhancing payment accuracy and financial integrity.
• Collaborated with vendors to resolve billing discrepancies, improving vendor relationships and transaction accuracy.
• Maintained organized records of transactions for audit purposes.

• Managed purchase orders, expense reports, and credit card reconciliations to ensure accurate financial tracking.
• Reconciled vendor statements and maintained accurate accounting records.
• Processed departmental financial transactions in a timely manner.
• Processed departmental sales data and accounting transactions to maintain up-to-date financial records.
• Assisted students, faculty, and staff with purchasing and financial processes to facilitate smooth operations.
• Handled front-office operations, phone communications, and administrative support functions.
• Monitored tuition remission programs for faculty and staff.
• Maintained records management and document imaging systems.