Tammi Albrecht
Manhattan,Illinois
Summary
Highly motivated senior/executive administrative assistant with exceptional communication, organizational, and problem-solving skills. Committed to providing top-notch support to executives, enhancing overall efficiency through effective management of administrative tasks and streamlining processes. Proven track record of delivering exceptional results and dedicated to contributing to organizational success by ensuring seamless operations and facilitating effective communication at all levels.
Overview
35
35
years of professional experience
Work History
Senior Administrative Assistant
Joliet Junior College
01.2019 - Current
- I am a senior administrative assistant who provides support to the Chief Human Resources Officer and Director, prioritizing issues, developing action plans, tracking action items and executing appropriate follow up
- Manage and maintain calendar and scheduling for the Chief Human Resources Officer and Director
- Manage office email, calendar and scheduling
- Manage the processes and preparation of documents, reports and correspondence related to the Human Resources agenda items for monthly Board of Trustees meeting
- Prepare/proofread/update collective bargaining agreements for the five (5) unions within the College
- Oversee the processes related to new and revised HR Board policies & institutional procedures
- Created and implemented an employee announcement page on the HR portal
- Serve as an HR Generalist, assisting HR team members with daily activities and providing direct support, as needed, to employees/students/customers
- Prepare letters, documents, and other written materials including confidential information required by President's Cabinet for legal or collective bargaining purposes
- Assists with documenting and maintaining records related to employee/labor relations matters, investigations, performance reports, compliance reports and other related information
- Act as a liaison for the HR Department with other college offices and external parties
- Submit and manage annual Statement of Economic Interest for required parties with the Will County Clerk's Office
- Process the State Universities Retirement System (SURS) events
- Process and IDES (Illinois Department of Employment Security) correspondence and claims
- Assist in processing FOIA (Freedom of Information Act) requests
- Assist with the development and monitoring of the departmental finances/budget
- Prepare financial, expenditures and payment authorization forms and supporting administrative documents, such as purchase requisitions, direct payment vouchers, blanket purchase orders, budget adjustments, transfer requests, work orders and related as required
- Provide project/event/training/meeting support including communication, logistics, rooms, etc
- Maintain HR website and portal
- Develop written HR operating procedures and create process maps, as needed
Administrative Assistant
Village of Western Springs
01.1990 - 10.2019
- Assisted Village Manager and Director of Administrative Services
- Prepare and maintain files for risk management claims, collective bargaining, job descriptions, general files, emergency contact information and confidential personnel files
- Prepare agendas, attend meetings and take minutes for committees, commissions as well as for the Lyons Township Area Communications Center
- Interviewed and analyzed proposals from potential occupational health providers for the Village
- Prepared recommendation to Village Manager and Village Board with Director of Administrative Services
- Communicate with employees on confidential human resources matters
- Liaison to other departments on behalf of Human Resources; often working on matters that are both complex and confidential
- Prepare OSHA reporting related to workers compensation claims and incidents
- This includes the annual summary
- Secure information related to claims and provide to risk management firm's representative
- Maintain prospective employee file and archived files
- This includes filing and disposal of retired files
- Coordinate interviews with potential candidates for employment and schedule interviews with departments
- Process employment paperwork upon hiring
- Coordinate meetings and trainings for the organization including meetings with elected officials and outside agencies
- Handle special events for the Village Board and Senior Staff of the Village
- Assist with the coordination of the Village Safety Committee and serve as Department representative
- Process requisitions and prepare purchase orders related to Administrative Services Department functions
- Provide personnel information to other department Directors and the Village Manager as necessary
- Coordinate the Village quarterly newsletter, acquiring articles, photos, and other information from all Village departments
- Manage proofing process
- Coordinate printing and mailing with vendor
- Prepare the Annual Operating Budget in conjunction with the Director of Finance
Administrative Assistant
Village of Western Springs
06.1992 - 01.2017
- Served as risk management claims coordinator for the department
- Assist the Chief/Director of Law Enforcement Services with the annual budget process
- Prepare agendas, attend meetings, and take minutes for the Public Health and Safety Committee, the Transportation and Safety Commission, and the Board of Fire and Police Commissioners
- FOIA (Freedom of Information Act) Officer
- Managed all confidential personnel files
- Assist in coordinating the Department Safety Committee program
- Responsible for Law Enforcement Services payroll, including developing electronic timesheets
- Assist with CALEA (The Commission on Accreditation for Law Enforcement Agencies)
- Prepare billing for Law Enforcement Services, including ordering, preparing purchase orders, and direct pays
- Update and maintain officer uniform allowances
- Manage 'Rent-A-Cop' program
- Prepare the Police Department Annual Report coordinating submittal of information from all divisions
- Manage records retention for the Department
- Assist the Board of Trustees with any inquiries regarding the Committees and Commissions
Administrative Assistant
Village of Western Springs
10.1990 - 06.1992
- Reported directly to the Public Works Director
- Responsible for Public Works and the Recreation Department payroll
- Prepare billing for Public Works, including ordering, preparing purchase orders, and direct pays
- Perform general clerical responsibilities for the Public Works Department and the WCMC (West Central Municipal Conference)
Education
Associates in Applied Science Degree -
Moraine Valley Community College
Palos Hills, IL06.1992
High School Diploma -
A.A. Stagg High School
Palos Hills, IL06.1990
Skills
- Executive support
- Human resources support
- Microsoft Office proficiency
- Spreadsheet development
- Workday proficiency
- Colleague proficiency
- Canva experience
- Presentation design
- Expense reporting and travel coordination
- Results-oriented and strong interpersonal skills
- Strong organizational skills and meticulous attention to detail
Timeline
Senior Administrative Assistant
Joliet Junior College
01.2019 - Current
Administrative Assistant
Village of Western Springs
06.1992 - 01.2017
Administrative Assistant
Village of Western Springs
10.1990 - 06.1992
Administrative Assistant
Village of Western Springs
01.1990 - 10.2019
Associates in Applied Science Degree -
Moraine Valley Community College
High School Diploma -
A.A. Stagg High School
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