Summary
Overview
Work History
Education
Skills
Software
Certification
Interests
Timeline
Generic
Tammi Ciotti

Tammi Ciotti

Executive Assistant, Controller
Malibu,CA

Summary

Driven and resourceful administrative professional with years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

37
37
years of professional experience
1
1
Certification

Work History

Executive Assistant, Designer, Site Manager

Unvarnished
01.2020 - Current
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Answered high volume of phone calls and email inquiries.
  • Used advanced software to prepare documents, reports, and presentations.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Developed and maintained automated alert systems for important deadlines.
  • Took notes and dictation at meetings.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated and maintained confidential databases and records.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Filed paperwork and organized computer-based information.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Coordinated events and worked on ad hoc projects.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Obtained approval of concepts by submitting rough drafts to management or to client.
  • Maintained consistent use of graphic imagery in materials and other marketing outreach.
  • Built strong vendor relationships to facilitate favorable pricing on required materials.
  • Leveraged industry knowledge and emerging trends to build innovative messaging and bring design concepts to fruition.
  • Guaranteed designs adhere to company brand standards and guidelines.
  • Created marketing materials, including brochures, flyers and product catalogs to brand standards.
  • Applied skill in color theory and composition to bring client visions to fruition.
  • Reviewed project requirements to plan workflows and evaluate client time and budget constraints.
  • Collaborated with senior management to develop, review and finalize design concepts.
  • Coordinated with other departments to comply with industry regulations.
  • Identified design requirements for each project.
  • Resolved issues between employees and customers using company policies.
  • Maintained records and logs of work performed and materials and equipment used.
  • Interviewed, hired, and trained new workers.
  • Kept sites compliant with OSHA, state, and local regulations to prevent unnecessary risks.
  • Oversaw employee attendance record, handled payroll, and ordered new materials for sites.
  • Coordinated with local building inspectors to verify compliance with all building codes and regulations.
  • Managed site development with assistance from civil engineers and complied with city and county ordinances.
  • Assisted in organizing and overseeing assignments to drive operational excellence.
  • Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
  • Set aggressive targets for employees to drive company success and strengthen motivation.
  • Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
  • Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
  • Evaluated employee performance and conveyed constructive feedback to improve skills.
  • Monitored, coached, and supervised team of 75 employees in 2023

CFO, Design, Office Controller

RTC Design And Build, Inc.
02.2009 - 01.2020
  • Oversaw deployment of strategic business plans to accomplish accounting, compliance, and revenue targets.
  • Conducted detailed analysis of company financial information and oversaw preparation of related reports.
  • Directed budget development, creation of budgetary controls and recordkeeping systems and investment management.
  • Prepared accurate financial statements at end of quarter to summarize financial health and business performance.
  • Oversaw budgets, payroll, and accounts payable and receivable.
  • Analyzed operational issues and implemented corrective action to maximize profits.
  • Created, planned, and implemented policies and procedures to increase productivity and maximize return on investments.
  • Analyzed inventory strategy, reduced expenses and renegotiated contracts with vendors to increase profit margin.
  • Prepared year-end fixed asset schedule to create positive impact on shareholders, creditors and investors.
  • Improved cash flow, retired debt and built cash reserves to control costs and enhance benefits.
  • Developed and oversaw yearly budgets and capital structure of company to determine best mix of debt, equity, and internal financing.
  • Spearheaded contract negotiation and financing to complete high-priority projects and realize target outcomes.
  • Tracked cash flow and financial planning to analyze company's financial strengths and weaknesses and propose strategic directions.
  • Assessed company resources to keep business funded and nurture relationships with investors, lenders and key partners.
  • Oversaw production, pricing and distribution activities to generate profit for company.
  • Oversaw accounts payable and receivable to track income and expenditures, drive statutory compliance and provide quantitative financial information.
  • Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.
  • Conducted detailed analysis of company financial information to drive internal and external financial reporting, stewardship of company assets and ownership of cash management.
  • Calculated salesperson commissions based on established parameters and disbursed payments.
  • Managed payroll data entry and processing for 50 employees to comply with predetermined company guidelines.
  • Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
  • Managed daily financial functions in collaboration with accounting and payroll personnel.
  • Completed year-end close processes through effective supervision financial functions and regular treasury transactions.
  • Prepared balance sheets, cash flow reports and income statements.
  • Used WinFashon and Quickbooks to prepare external audit documentation and financial reports to assist management in operational planning and key decision making.
  • Oversaw accounts payable and receivable operations for Manufacturing business with $1,000,000 in monthly expenses.
  • Managed outstanding balance amounts by evaluating reports and determining collection statuses.
  • Projected monthly cash expenditures through efficient budgeting and detailed document reviews.
  • Oversaw deployment of strategic business plans to accomplish accounting, compliance, and revenue targets
  • Directed budget development, creation of budgetary controls and recordkeeping systems and investment management
  • Oversaw budgets, payroll, and accounts payable and receivable
  • Oversaw production, pricing and distribution activities to generate profit for company
  • Oversaw accounts payable and receivable to track income and expenditures, drive statutory compliance and provide quantitative financial information
  • Followed up with delinquent accounts to obtain funds and reduce aging balances
  • Calculated salesperson commissions based on established parameters and disbursed payments
  • Managed daily financial functions in collaboration with accounting and payroll personnel
  • Prepared balance sheets, cash flow reports and income statements

Fashion Designer, CFO

Perfetto Sportsware, Inc.
03.1987 - 02.2008
  • Sketched artistic and fresh designs for consideration.
  • Clearly communicated design revisions to members of fashion design team.
  • Negotiated with vendors to reach ideal product distribution channels and pricing.
  • Used drawing, computer-aided design (CAD) and draping techniques to develop ideas and communicate strategies to others.
  • Coordinated design process for multiple brands from concept sketches through final adoption.
  • Collaborated with textile designers, pattern-makers and sample makers to bring designs to life and meet target market needs.
  • Created and presented design collections to buyers and other industry professionals to generate interest and secure orders.
  • Worked with photographers and stylists to showcase products for optimal visibility.
  • Conducted fittings and adjusted designs to produce comfortable and appealing final products for clients.
  • Followed market trends and research to establish innovative product offerings for consumers.
  • Developed exciting seasonal merchandise assortments to improve category diversity.
  • Developed and maintained relationships with suppliers, vendors and other industry professionals to stay informed about new developments and resources available.
  • Designed sampling displays to enhance consumer interest.
  • Selected fabrics, patterns and trims to use in final designs and meet desired aesthetics and quality standards.
  • Oversaw production fashion line from concept to completion.
  • Participated in trade shows to showcase garments and attract buyers.
  • Collaborated with stylists and photographers to create creative fashion campaigns.
  • Directed budget development, creation of budgetary controls and recordkeeping systems and investment management.
  • Conducted detailed analysis of company financial information and oversaw preparation of related reports.
  • Prepared accurate financial statements at end of quarter to summarize financial health and business performance.
  • Oversaw budgets, payroll, and accounts payable and receivable.
  • Created, planned, and implemented policies and procedures to increase productivity and maximize return on investments.
  • Analyzed inventory strategy, reduced expenses and renegotiated contracts with vendors to increase profit margin.
  • Oversaw production, pricing and distribution activities to generate profit for company.
  • Improved cash flow, retired debt and built cash reserves to control costs and enhance benefits.
  • Oversaw accounts payable and receivable to track income and expenditures, drive statutory compliance and provide quantitative financial information.
  • Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.

Education

High School Diploma -

Norwich High School
Norwich, NY

Skills

Staff Management

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Software

Quickbooks

Excel

Word

Pages

Numbers

Google Suite

Builder Trend

BuilderGM

Certification

Licensed Realtor

Interests

Health & Fitness, running

Timeline

Executive Assistant, Designer, Site Manager

Unvarnished
01.2020 - Current

Licensed Realtor

01-2017

CFO, Design, Office Controller

RTC Design And Build, Inc.
02.2009 - 01.2020

Fashion Designer, CFO

Perfetto Sportsware, Inc.
03.1987 - 02.2008

High School Diploma -

Norwich High School

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Tammi CiottiExecutive Assistant, Controller