Tammie Thompson

The Office Manager for Financial Services is responsible for assisting in the management of fiscal services personnel and operational activities, supporting the accounting functions for state and federal programs, and providing support with divisional and program budgeting processes.

1. Manage accounts receivable personnel.

2. Prepare billings as assigned.

3. Interpret, analyze, and record financial transactions for the agency’s programs, to include divisional budgets and program budget maintenance.

4. Reconcile accounting data and transactions, as assigned.

5. Prepare monthly reconciliations, as assigned.

6. Manage first-level approvals for agency, to include cash receipts, purchase orders, travel approvals, and journal vouchers.

7. Interpret complex rules and regulations.

8. Maintain knowledge of the current trends and developments in state government and fiscal operations.

9. Prepare standard and specialized reports through operational analysis of data from the various systems, sub-systems and procedures.

10. Provide information to management by assembling and summarizing data; preparing reports; making presentations of findings, analyses and recommendations.

11. Serve as division contact for department staff information requests.

• Supervised the collection of bills and monies for the university. Developed and implemented policies and procedures to facilitate prompt and current payment of monies owed to the university.
• Managing the collections program for the University; ensuring policies and procedures for the collection of funds owed the University are followed.
• Managing the Federal Perkins Loan program.
• Monitoring the payment of student accounts; delinquent account notices, and other account-related communications.
• Initiating collection proceedings on overdue accounts; forwarding overdue accounts to an outside collection agency.
• Utilizing student information system (Banner) and other microcomputer systems to extract and manage account information; preparing reports and analyses as required.
• Reconciling the petty cash account monthly; maintaining all custodial agreements with departments maintaining petty cash sub-accounts; and monitoring and collecting all payroll loans made.
• Reconciling the Returned Check, the Refund and Donor Scholarship accounts and the Write-Off accounts; ensuring all discrepancies are resolved; updating the write-off list to identify those accounts paid in full and post any partial payments made.

• This position is responsible for the management of the financial processes in five University Outreach Units. Duties and responsibilities include:
• Managing all contract and grant activities which includes budget development and administration.
• Reviewing all contracts and grant applications for conformance to university policy and relevant laws and regulations.
• Coordinating and monitoring activities of the financial personnel for each Center within University Outreach.
• Providing consultation to Center directors regarding the feasibility of purchases and the proper routing of special requests (i.e., preparing bid requests and obtaining quotes).
• Providing instruction, training and direction regarding financial practices to all new employees.
• Preparing and presenting financial information to each Center director.

• Performed various duties related to financial administration.
• Completed financial paperwork, including purchase orders, vouchers, and Professional Service agreements, ensuring accuracy and compliance.
• Provided timely financial updates to project managers, facilitating informed decision-making.
• Assisted project managers with special assignments, supporting effective administration of selection procedures.
• Performing duties from previous position as Contracts Coordinator.

• Duties included:
• Calculated projected expenditures based on varying costs to provide project managers with financial alternatives for potential project directions.
• Verified proposal costs to ensure coverage of appropriate salary costs and expenses.
• Determining which accounts, Center staff should be paid from each month.
• Acted as liaison to vendors, clients, and University financial personnel on financial matters.

• Performed various duties related to financial operations.
• Calculating financial information pertaining to Center contracts, project budgets, annual reports, travel and vendor related items.
• Preparing and processing personnel/payroll forms including: personnel action forms, individual time sheets, bi-weekly time sheets, monthly verifications and leave reports.
• Verifying Center financial records with Auburn University financial records and printouts.
• Comparing current contract and department budgets against projected budgetary needs.
• Posting and entering financial data such as purchase orders, personnel costs and other information onto ledger using Excel software.

• Duties included:
• Ordering and receiving telephone equipment for East-Central Alabama business market.
• Setting up new accounts, payment scheduling, preparation of maintenance contracts, sales support for three outside representatives and preparation of city, county, and state sales taxes.
• Making ledger entries for the business accountant.

• Duties included:
• Ordering and maintaining inventory for approximately 30 retail accounts.
• Recording daily receipts, sales records and monthly billing.
• Maintaining customer contacts and responding to complaints.