TAMMY HEACOCK
Administrative Assistant
Brea,CA
Summary
Professional Administrative Assistant with 10 plus years in Real Estate and office administration. Well organized and detail oriented while maintaining a high level of professionalism.
Overview
16
16
years of professional experience
Work History
Barings
06.2006 - Current
- Office Management - liaison to building management regarding employee parking, office service requests, vendor relations, building safety, and employee/vendor building access
- Set accurate appointments in Microsoft Outlook for three Managing Directors and Western Regional Real Estate Debt team
- Manage and schedule conference rooms for corporate events and meetings
- Plan travel and coordinate department meetings with other corporate office locations
- Processed expenses in a Concur expense system for four Managing Directors, one Associate Director and one Analyst
- Timely on-boarding and off-boarding employees
- Book hotel, travel, on a timely basis and submit monthly expense reports
- Assist loan Originators to input new Deal information to Salesforce when needed
- Assist originators as requested, including preparation and email of confidentiality agreements, notarization of legal documents and Subordination Non-Disturbance, distribution of closing documents to title and legal counsel
- Uploading client financial information to Sharepoint
- Provide day to day administrative support including answering phone calls, taking messages, mail distribution, photo copying and filing
- Coordinate internal staff meetings and external meetings by collaborating with associates and outside vendors
- Updating contacts in Outlook and Salesforce for Originators and office Vendors
- Manage industry newsletters and subscriptions for Real Estate Debt team.
Education
United Education Institute
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Orange Coast College
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West Valley Occupational School
Skills
Multitasking Abilities
Accomplishments
Moved the Newport Beach to the Barings El Segundo office.
Helped build and establish a new Real Estate Debt Team at the El Segundo office.
- Created a quicklink intranet page for the El Segundo office to make it easier for visitors to find the detailed information they need to stay at the office.
- Collaborated with the communications team to help better improve areas for improvement and development.
- Used Microsoft Excel put employee information in one spreadsheet to be able to make additional lists and updates easier.
- Hosted a successful retirement event which involved the top brokers and borrowers for the Western Head of Real Estate.
Timeline
Barings
06.2006 - Current
United Education Institute
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Orange Coast College
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West Valley Occupational School
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