Tammy Jones
Elmira,NY
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
29
29
years of professional experience
Work History
Administrative Assistant / Bookkeeper
Alcohol and Drug Council of Tompkins County
07.2023 - 02.2024
- Answered phones and directed them to the correct people, schedule outpatient clients with the correct times and clinicians, and answered many various questions about out inpatient facility
- I was the first line of contact with everyone that came to the inpatient facility so I had to do my due diligences about them not bringing in anything, and signing the correct papers
- This also goes for the new patients we were bringing in
- Bookkeeper part- entered in bills into the correct class and category plus the percentage for each category
- Paid the bills and matched them with the invoices
- The kept track of statements making sure we have the entire bill and correctly
- Keeping the bills organized to be able to find what you looking for and that we had them all
- Then have them signed with the proper documentation and mail them out.
Various temp jobs
Express employment
07.2022 - 07.2023
Driver
Amazon
04.2023 - 05.2023
- Delivered packaged to the customer
Data Entry
Demets
06.2022 - 07.2022
- Entered around 5800 parts into a new system
Accounts payable
Ongweoweh
03.2022 - 04.2022
- Daily task consist of getting invoicing and billing ready to get paid or be paid
- Then file once this process is done.
Tax Prep
Sprague and Jackson- Tax Professionals
10.2021 - 01.2022
- Filled and filed 1099's for a variety of businesses
- Started client's taxes for the owners to finish them
Bookkeeper
L.A.P
03.2021 - 10.2021
- Took care of a variety of different clients and each one was tailored to what QuickBooks, paying their customers, and end of month financials
- Then any other financial piece they needed for their business
- These financials would consist of paying bills, doing their sales tax, inputting information into Quickbooks.
Bookkeeper
American Capital
09.2020 - 03.2021
- Dealt with their day to day financials that came in from their rentals
- Did the full process of getting a tenant into an apartment making sure they are a good fit- then took care of their lease
- Organized pest control, codes, and maintenance to get them into the apartments
Administrative Assistants
Ithaca Renting
- Worked with Rental Manager program to put in new rentals
- Dealt new tenants as they came in with their new rules and regulations
- Staged apartments to be able to rent them
- Called prospects referrals of old landlords and work
- Helped out with the book keeping of entering bills into rental manager and filing folders for tenants or bills
Business Manager
Rainbow Lettering
03.2016 - 05.2020
- Accountant – Creating invoices, checking credit cards, cross referencing product that was bought on the credit card with invoices sent to us
- Paying the invoice from the customers bring in cash or credit cards
- Checking the online credit cards that were paid on the invoice
- Paying the bills each and making sure we are paying the right amount and make sure we received that product
- I pay Estimated Sales Tax every month
- This is all done through QuickBooks
- Human Resources – Create ads to find perspective employees either through a temp agency or through an online service
- Set up interviews for the managers
- Then do all the paperwork to get them setup to work at Rainbow and answer any questions they have
- I write up all the disciplinary letters for the employees
- I have written all the descriptions of all the positions in the building
- Payroll Assistant – I prep the payroll each week by making sure that every time has been punched in correctly- if they did not punch in a time, had a doctor's appointment, or worked extra
- Then I put in personal time or vacation time if they had it that week
- Then once a month I tally up the personal time they accrued for the month and put it in the computer
- Then it is put on their check so they so know what they can use
- Supplier – I order all the office supplies and chemical for cleaning plus bathrooms
- I get the extra's that are needed for out back like garbage bags and tissues
- I am the person you come to if you come to if it is not apparel you need.
Administrative Assistant
Carson Groundwork's
06.2015 - 10.2015
- Organizing all aspects of a small business from answering phones, filing, billing, invoicing, payroll, setting up equipment rentals, dealing with property rentals, making sure trucks are highway regulated and many small other task that are needed
- Dealing with QuickBooks through the task that are needed to provide a proficient business flow
Tax professional
H&R Block
01.2015 - 06.2015
- Preparing income taxes for the year of 2014
Cafeteria Director
GST BOCES
01.2009 - 04.2012
- Total accountability, 2009 to 2012, and co-responsibility, 2007 to 2009 for all aspects of cafeteria operations serving daily up to 1600 lunches and 600 breakfasts
- Interviewed, hired, trained, counseled, motivated and supervised staff
- Developed menus in accordance with nutritional guidelines, ordered food and stock items from authorized vendors and OGS sources, prepared purchase orders, verified shipments received with invoices and initiated action to facilitate payments
- Managed reduced and free lunch/breakfast programs, including sending of applications to all school district families, review of completed applications, determination of status and input of relevant data into computer system to activate accounts
- Balancing daily cash receipts
- Utilized Excel to input and track sales, as well as operating/manpower expenses and generated reports for management review
- Effectively controlled costs to consistently meet budgetary constraints
- Oversaw all site operations, troubleshot/resolved personnel issues and all problems relevant to food preparation, vendors, etc
- Co-developed a computerized inventory control system to ensure adequate supplies on-hand
- Performed random on-site inspections to ensure total compliance with food quality, nutritional guidelines and sanitary conditions
- Receiving 5-star ratings.
Assistant Manager
Applebee's
01.2001 - 01.2007
- Recognized as #1 Bar Manager in all of NYS Applebee's franchises.
Assistant Manager
Pizza Hut
01.2000 - 01.2001
Assistant Manager
Bob Evans Restaurant
01.1995 - 01.1997
Education
B.A. - Accounting
Ashford University – online
08.2014
A.A.S. - Hotel & Restaurant Management, Accounting
Paul Smith's College
05.1994
Skills
- Customer Service
- Data Entry
- Computer Skills
- Microsoft Word
- Microsoft Excel
- File Organization
- Customer and client relations
- Filing
- Scheduling
- Strong Problem Solver
- Excel spreadsheets
- Invoice Processing
- Spreadsheets
Timeline
Administrative Assistant / Bookkeeper
Alcohol and Drug Council of Tompkins County
07.2023 - 02.2024
Driver
Amazon
04.2023 - 05.2023
Various temp jobs
Express employment
07.2022 - 07.2023
Data Entry
Demets
06.2022 - 07.2022
Accounts payable
Ongweoweh
03.2022 - 04.2022
Tax Prep
Sprague and Jackson- Tax Professionals
10.2021 - 01.2022
Bookkeeper
L.A.P
03.2021 - 10.2021
Bookkeeper
American Capital
09.2020 - 03.2021
Business Manager
Rainbow Lettering
03.2016 - 05.2020
Administrative Assistant
Carson Groundwork's
06.2015 - 10.2015
Tax professional
H&R Block
01.2015 - 06.2015
Cafeteria Director
GST BOCES
01.2009 - 04.2012
Assistant Manager
Applebee's
01.2001 - 01.2007
Assistant Manager
Pizza Hut
01.2000 - 01.2001
Assistant Manager
Bob Evans Restaurant
01.1995 - 01.1997
Administrative Assistants
Ithaca Renting
B.A. - Accounting
Ashford University – online
A.A.S. - Hotel & Restaurant Management, Accounting
Paul Smith's College
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