Tammy Stephens
Hamilton,OH
Summary
Dependable professional acknowledged for reliability, integrity and quick-learning ability. Acuate eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
18
18
years of professional experience
Work History
Accounting Specialist
Hamilton County Educational Service Center
2022.06 - Current
- Input financial data and produce reports using SC View.
- Support month-end closing process by preparing journal entries and account reconciliations.
- Create invoices for Professional Development and Printing Services.
- Apply proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Assist auditors during annual audits, provide necessary documentation and addressing inquiries promptly.
- Reconcile account information and report figures in general ledger by comparing to bank account statement each month.
- Process credit card payments and reconcile credit card statements for accuracy in accounting process in Authorize.net.
- Process payments and documents such as invoices, and statements.
- Responsible for contacting districts for payment delinquency.
Accounting Specialist
Hamilton County Educational Service Center
2020.11 - 2022.06
- Perform administrative and financial support for the Treasurer's Office in a Team Based work environment.
- Enter new employees' biographical and deductions into the payroll software system.
- Acquire and maintain correct pay rates for Districts.
- Pay City, State and Federal taxes with accuracy in a timely manner.
- Investigate and resolve any payroll inquiries.
- Process reports, checking for accuracy, creating files for invoicing.
Executive Secretary
Hamilton City School District
2018.08 - 2020.11
- Handled confidential staff information and disciplinary meetings in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and District information.
- Maintained personnel records, employment contracts and Ohio Department of Education license renewals for 750 certified employees and 50 Administrators.
- Reported demographic and position data for the Ohio EMIS reporting system.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda.
- Collaborated with various departments to develop cohesive communication for obtaining accurate contracts.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Collated and attached agendas for all executive meetings in Board Docs.
- Assisted in the recruitment process by scheduling interviews.
- Processed paperwork with newly hired certified staff, as well as collected Transcripts and Licenses for Human Resource records.
- Updated and maintained confidential databases and records.
Clerk
Hamilton City School District
2017.07 - 2018.08
- Interacted with clientele by phone, email, or in-person to provide information.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Provided quality clerical support through data entry, employment verifications, email correspondence, and overseeing operation of office equipment.
- Supported administrative staff with managing Frontline's Recruit and Hire data and attendance reports.
- Collected and processed supporting documents for Tuition Reimbursement.
- Assisted HR department in recruiting process by scheduling interviews leading to an improved talent pool and processing all Background Checks.
- Reviewed files, records and other documents to obtain information to respond to Public Records Requests.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Educational Assistant
Hamilton City School District
2006.10 - 2017.06
- Provided support to help students with special needs learn and grow.
- Developed strong rapport with students, fostering trust and mutual respect to create a positive classroom atmosphere conducive to learning.
- Supported students with special needs by adapting lessons and providing necessary accommodations in collaboration with special education staff.
- Encouraged social-emotional growth among students by modeling appropriate behavior and guiding conversations around self-awareness, empathy, and responsible decision making.
- Supported student learning objectives through personalized and small group assistance.
- Oversaw students in classroom and common areas to monitor, enforce rules, and support lead teacher.
- Supported classroom teachers by monitoring behavior, taking attendance, and completing other administrative tasks as needed.
- Assisted classroom teacher in supervising snack time and indoor and outdoor play.
- Delivered personalized educational, behavioral, and emotional support to individual students to enable positive learning outcomes.
- Relieved classroom teacher during breaks and maintained order and structure in classroom.
- Facilitated small group instruction targeted toward specific skill gaps or areas needing improvement based on identified student needs.
- Promoted a safe and inclusive learning environment by addressing instances of bullying or discrimination promptly and effectively.
- Maintained safety and security by overseeing students in recess environments.
- Reported on student progress, behavior, and social skills to parents.
- Supervised students on field trips for safety and proper behavior in public settings.
Education
No Degree - Legal Secretary
Woodridge Business Institute
Woodbridge, VA06.1991
High School Diploma -
Woodbridge High School
Woodbridge, VA05.1990
Skills
Invoice Processing
Accounts Receivable
Recordkeeping skills
Payroll Processing
Payment Processing
Attention to Detail
Excellent organization
Microsoft Excel
MS Office
Timeline
Accounting Specialist
Hamilton County Educational Service Center
2022.06 - Current
Accounting Specialist
Hamilton County Educational Service Center
2020.11 - 2022.06
Executive Secretary
Hamilton City School District
2018.08 - 2020.11
Clerk
Hamilton City School District
2017.07 - 2018.08
Educational Assistant
Hamilton City School District
2006.10 - 2017.06
No Degree - Legal Secretary
Woodridge Business Institute
High School Diploma -
Woodbridge High School
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