Tamy Sites
Davie,FL
Summary
Oriented and highly organized administrative professional seeking a challenging position as an Executive Assistant/Office Administration. Bringing more than ten years of experience in office management and proficiency in handling administrative tasks with efficiency. Able to multitask, manage time and adapt in fast paced environments, and dedicated to maintaining work productivity levels. Self-driven with excellent interpersonal skills, project coordination experience, and an ability to work well across all levels of management and staff. Eager to contribute to a dynamic team and enhance overall organizational effectiveness.
Overview
19
19
years of professional experience
Work History
Executive Assistant
RBD Solutions LLC
01.2024 - 08.2024
- Managing truck driver schedules and routes
- Scheduling freight to be picked up and delivered
- Providing shipping details to customers
- Reviewing logs of truck driver
- Documenting all calls, deliveries, routes and times for pickups and deliveries
- Completing paperwork related to shipments, such as invoices.
Executive Assistant
Amera Realty Services, Inc.
03.2022 - 01.2024
- Support Owner/Executive
- Timely responses to client inquiries for contract signature
- Manage calendar and schedule team and zoom meetings, appointments, and coordinate travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Handle incoming calls and emails
- Create and maintain filing systems
- Create excel spreadsheets that present all required and requested information accurately and simply
- Research and compile data for reports
- Assist with event planning and coordination
- Monitor and order office supplies
- Manage expense reports
- Prepare and submit expense reports
- Assist with special projects as needed
- Provide general administrative support
- Assist executives in coordinating other needs, both personal and business related, including meals, medication, bills, travel, technology, clothing, deliveries, etc.
Administrative Assistant II
Envision Physician Services
01.2017 - 08.2020
- Organize and schedule meetings and maintain calendars
- Inventory and supply management
- Keeping the shared office areas organized and functional
- Organize travel arrangements for Executives
- Submit and reconcile expense reports
- Prepare and monitor invoices
- Maintained appointment calendar for 12 conference rooms
- Cover the reception desk when required
- Annual Retreat planning
- Coordinate repairs to office equipment
- Preparing documents for meetings and business trips
- Researching and booking travel arrangements for team members
- Processing and directing mail and incoming packages or deliveries.
Corporate Receptionist
Sheridan HealthCare, Inc
08.2016 - 12.2016
- Greeting visitors
- Monitor Sheridan Healthcare Visitor Log
- Answer and direct incoming telephone calls
- Utilized Microsoft Outlook (Coordinate Conference rooms calendar)
- Office Manager/Administrative Assistant.
KEYW Corporation
04.2012 - 07.2016
- Welcome visitors, determine nature of business, and direct visitors to suitable employee in a Cleared, Government Contracting office environment; in addition, served as the point of contact with building landlord for facility repairs and maintenance activity
- Monitor KEYW Security Visitor Log and verify personal identification in order to keep the 20,000 sq
- Foot facility safeguarded
- Answer and direct incoming telephone call on multiple line telephone system for 40+ office residents
- Assist and coordinate meetings for executives, while maintaining conference room schedule in Microsoft Outlook
- Schedule, plan, and execute corporate 'All-Hands' Meeting for 200+ employees, to include interacting and negotiating with vendors
- Assist Recruiting Department with candidate correspondence and the uploading of resumes into HRIS system
- Assist the Finance Team by accurately updating detailed spreadsheets, coding invoices, submitting, and reconciling expense reports, etc
- Assist the Security Team with badging, completing 23 classes and 4 modules via the DSS on-line security portal
- Assist Executives and Leadership with proposals efforts, to include completing of documents, templates, and production/delivery of final responses
- Assemble and coordinate outgoing mail for Fed-Ex, USPS, UPS, etc.
Office Administrator 3
SAS Institute Inc. (With Temp Agency)
07.2011 - 10.2011
- Performed administrative duties to include answering phone calls, sorting incoming mail and post outgoing mail, greeting visitors and clients
- Utilized Microsoft Office (Outlook and Excel) to schedule meetings, build and update spreadsheets, etc
- Received invoices and arranged documentation for payment
- Purchased office materials for the staff, ensuring accurate and timely inventory.
Teller
Bank of America
07.2010 - 07.2011
- Responsible for handling $20,000.00 in cash on daily basis; transaction responsibilities included check cashing, deposits, withdraws, loan payments, Cashier's Checks, and Money Orders
- Exercised extreme attention-to-detail while greeting customers and executing accurate transactions
- Responsible for branch and vault openings/closing procedures, Night Drop bags process, Savings Bond, Redemption, and operations of TCD machine.
Office Administrator
Solution Painting Inc.
07.2008 - 07.2011
Front Desk Receptionist
Granite & Marble Express
01.2007 - 11.2008
Key Entry Operator
Computing Technologies
09.2005 - 11.2006
Education
High School Diploma -
Santa Ana High School
Santa Cruz, BoliviaCareer: Commercial Engineering (Not Completed) -
Universidad Autónoma Gabriel Rene Moreno
Bolivia Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Schedule & calendar planning
- Information confidentiality
- Calendar Management
- Travel Coordination
- Meeting planning
- Travel Arrangements
- Mail handling
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant
RBD Solutions LLC
01.2024 - 08.2024
Executive Assistant
Amera Realty Services, Inc.
03.2022 - 01.2024
Administrative Assistant II
Envision Physician Services
01.2017 - 08.2020
Corporate Receptionist
Sheridan HealthCare, Inc
08.2016 - 12.2016
KEYW Corporation
04.2012 - 07.2016
Office Administrator 3
SAS Institute Inc. (With Temp Agency)
07.2011 - 10.2011
Teller
Bank of America
07.2010 - 07.2011
Office Administrator
Solution Painting Inc.
07.2008 - 07.2011
Front Desk Receptionist
Granite & Marble Express
01.2007 - 11.2008
Key Entry Operator
Computing Technologies
09.2005 - 11.2006
High School Diploma -
Santa Ana High School
Career: Commercial Engineering (Not Completed) -
Universidad Autónoma Gabriel Rene Moreno
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