Tania Carvalho
Roselle ,NJ
Summary
With a proven track record at Car2Sell, I excel in bank reconciliation and office management, showcasing exceptional organizational skills and attention to detail. Achievements include streamlining invoice processing and enhancing title transfer efficiency, significantly improving workflow and client satisfaction.
Experienced with managing vehicle titles and registrations with precision. Utilizes advanced organizational skills to maintain accuracy and compliance. Knowledge of state regulations and exceptional attention to detail ensures efficient process management and customer satisfaction.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
23
23
years of professional experience
Work History
Accounting Assistant
Car2Sell
06.2018 - Current
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Improved cash flow management by closely monitoring accounts receivable, ensuring prompt collection of outstanding balances.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
Title Clerk
Car2Sell
06.2018 - Current
- Coordinated efforts between sales staff, finance managers, and DMV offices to provide clients with prompt service regarding their vehicle titles.
- Expedited the title transfer process, closely monitoring timelines and proactively addressing any potential delays.
- Conducted thorough research on lien releases, ensuring proper documentation was obtained for each transaction.
- Contacted State Motor Vehicle Department to determine status of pending titles.
- Maintained compliance with state regulations by staying up-to-date on changes in laws pertaining to titles and registrations.
- Audited and reviewed title documents for accuracy and compliance with state and federal regulations.
- Streamlined title processing by efficiently managing documentation and maintaining accurate records.
- Created a centralized filing system that allowed easy access to pertinent information about each client''s vehicle title status or history.
- Organized and maintained a comprehensive database of all title transactions, allowing for easy retrieval in cases of disputes or audits.
- Collaborated with various departments to ensure smooth workflow for title processing and delivery.
- Tracked pending titles using spreadsheet software, ensuring timely follow-up with clients and other stakeholders.
- Increased departmental productivity, multitasking between title processing, customer service, and administrative duties.
- Analyzed title documents to identify potential issues and resolve any discrepancies.
- Verified and analyzed free-and-clear title issues, odometer readings, and VIN numbers to finalize sales deals.
Accounting Assistant
Ac Accounting Services
01.2014 - 03.2018
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Collaborated with team members on special projects, contributing valuable insights and problem-solving skills.
- Assisted in tax preparation, ensuring accurate and compliant submissions.
- Contributed to cash flow management, monitoring incoming and outgoing transactions.
- Assisted in preparing monthly financial statements, contributing to transparent and accurate financial reporting.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Matched purchase orders with invoices and recorded necessary information.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Auto Body Clerk
Planet Honda
08.2007 - 11.2014
- Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Improved customer satisfaction by promptly answering inquiries and providing accurate information.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Reduced errors in data entry through rigorous attention to detail and double-checking work.
- Purchased and maintained office supplies.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Reviewed completed vehicle condition reports with inspectors.
- Prepared and completed work orders to produce quality product prior to billing clients.
- Examined returned parts for defects and exchanged defective parts or refunded money.
- Assisted customers by responding to complaints and offering updates on back-ordered parts.
- Met customer needs by looking up stock numbers and prices for various parts, identifying correct items and placing timely orders.
Office Manager
Dinmar Auto Repair
10.2001 - 07.2007
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
- Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Developed strong relationships with suppliers to secure competitive pricing and timely delivery of auto parts.
- Ordered parts from various distributors to fulfill demands.
- Stocked and managed stock of parts.
- Greeted customers via telephone and in person to answer questions, resolve concerns, and complete sales.
- Examined returned parts for defects and exchanged defective parts or refunded money.
Education
East Side High School
Newark, NJ06.2001
Skills
- Bank reconciliation
- Journal entries
- Invoicing and collections
- Accounts payable
- Accounts payable and receivable
- MS office
- Data entry
- Administrative support
- Quickbooks
- Attention to detail
- Accounts receivable
- Title processing
- Document verification
- Accuracy and precision
- Vehicle registration
- Time management
- Problem-solving abilities
- Reliability
- Organizational skills
- Office administration
- Office management
Languages
English
Native or Bilingual
Portuguese
Native or Bilingual
Spanish
Professional Working
Timeline
Accounting Assistant
Car2Sell
06.2018 - Current
Title Clerk
Car2Sell
06.2018 - Current
Accounting Assistant
Ac Accounting Services
01.2014 - 03.2018
Auto Body Clerk
Planet Honda
08.2007 - 11.2014
Office Manager
Dinmar Auto Repair
10.2001 - 07.2007
East Side High School
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