Tania Chilcott

Diagnostic Imaging Assistant

Providence Swedish

12.1999 - 12.2023

Organized and maintained confidential files and records, ensuring easy retrieval of information when needed
Coordinated office supplies inventory, placing orders to ensure adequate stock levels while minimizing costs
Screened incoming calls and emails, responding promptly or redirecting them to appropriate personnel as necessary
Maintaining efficient filing systems that improved document organization
Scheduled interviews for job applicants using online platforms or coordinating with external recruitment agencies
Maintained confidentiality of sensitive information including employee records, financial data, contracts
Utilized standardized templates for commonly used documents such as memos or meeting agendas to improve efficiency across the organization
Performed general clerical duties such as photocopying documents, scanning files into digital format, faxing materials when required
Implemented an electronic filing system which reduced physical storage space requirements
Supported HR department in managing employee onboarding process including preparing new hire paperwork, conducting orientation sessions, and setting up workstations
Maintained accurate attendance records for employees, tracking vacation and sick leave balances
Assisted in the coordination of company-wide training programs, including scheduling sessions, booking venues, and distributing training materials
Managed office equipment maintenance and repairs by coordinating with vendors, resulting in minimal downtime and increased productivity