Tanica Dixon
Winchester,CA
Summary
Detail-oriented Senior Executive Assistant with 20 years of experience in calendar management and executive support. Proven ability to enhance productivity through effective problem-solving and streamlined operations.
Overview
29
29
years of professional experience
Work History
Senior Executive Assistant
Oracle Corporation
Redwood Shores, CA
11.2005 - Current
- Managed scheduling and complex travel for an Executive Vice President, Senior Vice President, Group Vice Presidents, and Vice presidents for 20 years to maximize productivity and efficiency. At times, I would manage up to 4 executives.
- Managed and approved all HR related workflows, expense report, job offers, and transfers, within the organization.
- Streamlined operations and tasks, allowing senior staff to increase productivity.
- Coordinated communication between executive office and internal/external partner to streamline information flow.
- Mentored four administrative assistants in our team on administrative best practices, fostering a culture of teamwork and continuous improvement.
- Built Oracles Monthly Marketing Articles using template builder with the Marketing Director.
- Helped to manage weekly Scrum virtual internal meetings with the Senior Program Manager.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
- Processed travel expenses and reimbursements my manager.
- Volunteered to help with special projects of varying degrees of complexity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed organizational meetings, seminars and meetings with customers for Oracle Health Care and Java One conferences.
- Assisted senior management with major initiatives and projects.
- Expedited resolutions on pressing matters through effective prioritization of tasks according to urgency level required by executives.
- Scheduled monthly and annual offsite visits with top national and international executives.
- Updated spreadsheets to track top level meetings with the Chief of Staff.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Office Manager/Legal Assistant
Stattler, Johansen & Adeli LLP
Palo Alto
02.1997 - 09.2005
- Drafted and reviewed legal documents, ensuring accuracy and compliance with regulations.
- Maintained client communication, providing updates on case status and requirements.
- Revised and finalized letters, briefs, and memos.
- Managed case files and legal documentation with meticulous attention to detail.
- Utilized legal management software to track case progress.
- Maintained organized filing systems for easy access to essential records and information.
- Provided training and mentorship to junior legal assistants on patent instructions and processes.
- Maintained strict confidentiality while handling sensitive information, protecting both clients and the firm.
- Expedited document retrieval process through implementing an efficient file cataloguing system.
- Managed front office duties, ordered supplies, answered all incoming calls and emails.
- Managed patent filing processes, ensuring timely submissions and compliance with legal requirements.
- Assisted attorneys in drafting and reviewing patent applications, enhancing clarity and accuracy of documentation.
Education
High School Diploma -
Foothill Highschool
230 Pala Ave, San Jose CA06.1994
Skills
- Calendar management proficiency
- Exceptional interpersonal skills
- Meticulous attention to detail
- Executive support expertise
- Strong organizational skills
- Event planning expertise
- Team leadership experience
- Project coordination mastery
- Skilled in office technology
- Superb technical skills
- Meeting and Project planning
- Human resources management (HRM)
- Interpersonal communication
- Project management
Timeline
Senior Executive Assistant
Oracle Corporation
11.2005 - Current
Office Manager/Legal Assistant
Stattler, Johansen & Adeli LLP
02.1997 - 09.2005
High School Diploma -
Foothill Highschool