Summary
Overview
Work History
Education
Skills
Timeline
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Tanja Odom

Fairburn,GA

Summary

Senior Executive Assistant experienced in supporting C-suite executives by organizing and managing daily routines, allowing leaders to achieve superior business results. Proven ability to manage work flow and maintain business relationships. High level of integrity and responsibility. Detail-oriented, thorough, and accurate in taking and relaying information. Driven and resourceful administrative professional with 18+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

20
20
years of professional experience

Work History

Seinor Executive Assistant/Office Manager

Brookfield Properties
03.2022 - Current
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Gatekeeper for: Managing Partner, Global Head of Portfolio Management, 1 EVP, 6 SVP's, 6 VP's, and 8 Associates all while maintaining travel, calendars, and meetings, and any additional needs of all.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Served as liaison between departments to facilitate effective communication throughout company.
  • Handled confidential and sensitive information with discretion and tact.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Assisted in development of company policies and procedures, contributing to more organized work environment.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for company.

Executive Assistant to C-Level Executives

Global Payments
03.2019 - 03.2022
  • Maintain EVP and SVP's calendar by planning and scheduling meetings, conferences, teleconferences, and travel
  • Maintain heavy travel arrangements and coordination, both domestic and international for CTO of Data and Architecture leadership team, 10 facilities, as well as security
  • Arrange complex and detailed travel plans and itineraries, compiles documents for travel related meetings
  • Prepares presentations (proof-reading & correcting presentations)
  • Compose and prepare confidential correspondence, reports and other complex documents
  • Respond to routine external correspondence via email and or telephonic
  • Anticipates needs, manages change, and handles multiple priorities in fast paced environment by providing proactive and well thought-out support
  • Proficient in Google Suite experience or Microsoft Word, Excel, and PowerPoint
  • Maintains confidentiality of all corporate, personnel and personal matters
  • Create and code requisitions using current budget information, and submit for Management/Executive approval
  • Create and update work orders on t software programs and call maintenance with work orders that are time sensitive
  • Assist in coordinating with all parties attached to real estate transaction to ensure seamless client experience
  • Oversee all contracts through closing
  • Coordinate purchases, installations, and maintenance of all office equipment.
  • Superior communication skills, with demonstrated ability to communicate with customers and other stakeholders, both internal and external.

Executive Assistant to C-Level Executives

Worldpay
01.2018 - 03.2019
  • Maintain EVP and SVP's calendar by planning and scheduling meetings, conferences, teleconferences, and travel
  • Assist with EVP and SVP's priorities and initiatives; follow up with over 30 team members and provide status updates
  • Maintain customer confidence and protect operations by keeping information confidential
  • Prepare expense reports and other reports as needed
  • Assist team with special projects
  • Organize company meetings and events on-site and off-site
  • Increased efficiencies and drove productivity for EVP by strategizing work plans and daily priorities, managed interruptions effectively, and leveraged resources.

Administrative Assistant

First Data
08.2016 - 01.2018
  • Provided administrative support to Officers of company and other executives
  • Managed extensive travel and heavy scheduling for EVP, Finance
  • Handled confidential documents, screened over 60 calls daily and worked closely with Assistants of other internal and external executives
  • Managed electronic calendars, coordinated appointments, meetings, travel plans, prepared detailed itineraries and prepared expenses with accuracy
  • Handled catering events for all departments
  • Processed new hire and termination requests
  • Managed Research budget making sure it was up-to-date and accurate and provided back-up for payroll processing all documents accurately and timely.

Administrative Assistant (Paralegal)

United States Military Entrance Processing Command (USMEPCOM)
08.2010 - 07.2015
  • Adeptly handle administration matters including screening calls, managing calendars, planning meetings, making travel arrangements composing documents, and organizing offices for efficiency
  • Managed portfolio of military justice and legal assistance action efforts though reviewed correspondence and documents to determine nature of actions requested and compliance with office procedures, manuals, and regulations
  • Created PowerPoint presentations used for business development
  • Managed day to day calendars for senior directors
  • Worked effectively with team members on short term and on-going projects to get jobs done
  • Coordinated and executed with Director of Licensing first and highly successful Annual Licensing Summit for multiple participants.

Executive, Administrative Assistant (General's Assistant)

United States Army
07.2004 - 08.2010
  • Provided administrative support to 45 Senior Leadership Members and their direct reports
  • Screened and prioritized incoming communications via phone and email
  • Handled logistics for meetings on-site and off-site, including calendar invites, badges, catering, travel and hotel, off-site team events
  • Managed all aspects of travel arrangements including preparing detailed itineraries while serving in country
  • Prepared, submitted and filed expense reports and classified special missions
  • Created and managed purchase orders
  • Completed additional projects as requested
  • Assisted receptionist and provided coverage for breaks and vacations
  • Admin Assistant while serving in Armed Forces, Iraq (Operation Enduring Freedom) (Operations Iraqi Freedom).

Education

Business Administration -

Columbia College
Park City, IL
01.2015

Skills

  • Business Rules Analysis
  • Staff Training and Instruction
  • Communication Management
  • Client Services
  • Business Process Improvement
  • Leadership Development
  • Strong skills in Microsoft Office Suite
  • Coordinate logistics of internal and external meetings
  • Ability to anticipate needs and prioritize Superior organizational skills, attention to detail and accuracy
  • Excellent oral and written communication skills
  • Strong interpersonal and leadership skills
  • Customer Service-Oriented
  • Presentation Development
  • Project Management
  • Office Administration
  • Executive Schedule Management
  • Analytical Thinking
  • Human Resources Management (HRM)

Timeline

Seinor Executive Assistant/Office Manager

Brookfield Properties
03.2022 - Current

Executive Assistant to C-Level Executives

Global Payments
03.2019 - 03.2022

Executive Assistant to C-Level Executives

Worldpay
01.2018 - 03.2019

Administrative Assistant

First Data
08.2016 - 01.2018

Administrative Assistant (Paralegal)

United States Military Entrance Processing Command (USMEPCOM)
08.2010 - 07.2015

Executive, Administrative Assistant (General's Assistant)

United States Army
07.2004 - 08.2010

Business Administration -

Columbia College

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Tanja Odom