Tanya Bell
Secane,PA
Summary
Dynamic and detail-oriented professional with extensive experience as a Legal Assistant, excelling in document preparation and client relations. Proven ability to enhance operational efficiency through effective organization and communication skills, ensuring confidentiality and accuracy in all tasks. Recognized for exceptional customer service and multitasking capabilities.
Overview
25
25
years of professional experience
Work History
Secretary
Ridley School District
07.2024 - Current
- Managed correspondence and communication between school administration and various stakeholders.
- Assisted in coordinating school functions and activities to enhance community engagement.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Organized and maintained electronic and physical filing systems for efficient document retrieval.
- Answered multi-line phone system and enthusiastically greeted callers.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Promoted a positive image of the organization through clear communication both internally with colleagues and externally with clients.
Middle Office Coordinator
Cozen O'connor
03.2019 - 09.2023
- Coordinated scheduling and meeting logistics for attorneys and clients, ensuring efficient time management.
- Streamlined communication between departments, enhancing collaboration and information sharing across teams.
- Developed and implemented administrative workflows that improved operational efficiency and reduced turnaround times.
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
- Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
- Assisted in preparing legal documents and correspondence, ensuring adherence to organizational standards and accuracy.
- Tracked records, filed documents, and maintained communication between clients to manage office activities.
Clerk Typist 3
Delaware County Department of Human Services
06.2017 - 03.2019
- Processed and typed a variety of documents, ensuring accuracy and adherence to departmental standards.
- Managed scheduling and appointment coordination for department staff, optimizing workflow efficiency.
- Maintained confidential client records and files, ensuring compliance with privacy regulations.
- Assisted in the development of internal communication materials to enhance team collaboration.
- Streamlined data entry processes, improving document retrieval time and organizational effectiveness.
- Increased operational efficiency through proficient use of office equipment such as printers, copiers, scanners, and computers.
- Delivered exceptional customer service when interacting with clients, addressing their needs promptly, and professionally.
- Assisted in maintaining a clean and orderly office space, contributing to a productive work environment for all team members.
Clerk Typist 2
Commonwealth of Pennsylvania
08.2014 - 06.2017
- Processed and formatted correspondence for various departments to ensure timely communication.
- Maintained accurate records and files, enhancing information retrieval efficiency.
- Assisted in data entry tasks, improving overall documentation accuracy.
- Collaborated with team members to streamline administrative processes and workflows.
- Maintained a high level of confidentiality when handling sensitive information, ensuring the privacy of clients and colleagues alike.
Legal Assistant
Vaira & Riley
05.2014 - 12.2014
- Implemented workflow improvements that enhanced document retrieval processes and reduced turnaround times.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
Legal Assistant
Zarwin Baum
06.2014 - 08.2014
- Managed case files and documentation using legal management software to ensure compliance and accuracy.
- Conducted thorough legal research to support attorneys in case preparation and strategy development.
- Drafted and reviewed legal correspondence, pleadings, and contracts to maintain high standards of quality.
- Coordinated communication between clients, attorneys, and external parties to facilitate efficient case management.
- Assisted in trial preparation by organizing exhibits, witness lists, and relevant documents for courtroom use.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
Legal Assistant/Floater
Duane Morris
05.2007 - 05.2012
- Managed case files and documentation, ensuring compliance with legal standards.
- Coordinated communication between clients and attorneys to facilitate case progress.
- Drafted legal documents, including motions, pleadings, and correspondence for review.
- Assisted in trial preparation by compiling evidence and preparing exhibits for presentation.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
Legal Assistant
Vaira & Riley
05.2003 - 05.2007
- Facilitated timely resolution of legal matters by preparing and organizing essential documents.
- Responded to client inquiries, providing accurate legal advice and offering assistance.
- Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
- Assisted with trial preparation, including creation of exhibits, compilation of witness lists, and organization of evidence materials.
Legal Assistant
Hangley Aronchick Segal Pudlin & Schiller
12.2000 - 03.2003
- Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
- Streamlined administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.
- Ensured compliance with legal procedures and court requirements through diligent monitoring and application of rules.
- Assisted in trial preparation by organizing exhibits, preparing witness lists, and coordinating trial logistics.
- Revised and finalized letters, briefs, and memos.
- Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
Education
No Degree - Pre-Law
Temple University
PhiladelphiaHigh School Diploma -
Penn Wood High
Lansdowne, PA06-1987
Skills
- Customer service
- Verbal and written communication
- Office administration
- Organization
- Keyboarding skills
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- Multi-line phone systems
- Supply ordering
- Mail distribution
- Inventory purchasing
- Inter-office communications
- Proofreading expertise
- Travel arrangements
- Dictation experience
- Phone etiquette
- Phone reception
- Office supply inventory
- Office correspondence
- Confidentiality
- Filing experience
- Legal documentation preparation
- Fast learner
- Multitasking and time management
- Critical thinking
- Microsoft office
- Data entry
- Clear communication
- Customer relations and communications
- Customer and client relations
- Scheduling and calendar management
- Clerical support
Timeline
Secretary
Ridley School District
07.2024 - Current
Middle Office Coordinator
Cozen O'connor
03.2019 - 09.2023
Clerk Typist 3
Delaware County Department of Human Services
06.2017 - 03.2019
Clerk Typist 2
Commonwealth of Pennsylvania
08.2014 - 06.2017
Legal Assistant
Zarwin Baum
06.2014 - 08.2014
Legal Assistant
Vaira & Riley
05.2014 - 12.2014
Legal Assistant/Floater
Duane Morris
05.2007 - 05.2012
Legal Assistant
Vaira & Riley
05.2003 - 05.2007
Legal Assistant
Hangley Aronchick Segal Pudlin & Schiller
12.2000 - 03.2003
No Degree - Pre-Law
Temple University
High School Diploma -
Penn Wood High