Tanya Gibson
Waldorf,MD
Summary
Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner, organizer, and problem solver who readily adapts to change, works independently, and exceeds expectations. Able to manage multiple priorities and meet tight deadlines without compromising quality or maintaining excellent customer service.
Overview
29
29
years of professional experience
Work History
HR ASSISTANT
Melwood Horticultural Training Center
06.2022 - Current
- Greet employees and visitors entering and exiting the building
- Act as the point of contact among executives, employees, clients, and other external partners in person, email and via telephone through the different campuses and departments
- Manage and maintain employee and visitor badges through BadgePass system Manage proxy ID through Hubman system
- Maintains office services by organizing office operations and procedures
- Preparing A/P vouchers through Unanet system, control filing systems through UKG system
- Manage supply requisitions Maintain office supplies and inventory Assist C-Suite with clerical needs
- Works closely with IT by providing guest Wi-Fi codes and returned IT equipment
- Manage and schedule meetings through Outlook and Skedda system Work with facilities and housekeeping to ensure safety on the campus
- Manage work orders through Skedda system
- Assist with Orientation and Interviews providing clerical support to the HR team and new prospects.
- Schedule meetings and manage calendars, arrange travel and lodging for HR team
HR COORDINATOR
Ultimate Staffing
10.2021 - 06.2022
- Wrote and proofread emails, memos and other types of professional correspondence
- Managed administrative tasks such as copying, filing and faxing documents
- Set up appointments and updated the master calendar
- Monitored reception area, greeted guests and escorted individuals to office locations
- Conduct COVID -19 compliance audits according to the CDC guidelines Collaborated with manager to determine department's short and long-term hiring needs
- Assist in creating and distributing badges for new hires and visitors
LEAD FACILITIES MANAGER COORDINATOR
Complete Building Service, Inc
07.2016 - 06.2019
- Assists the Facilities Manager in all aspects pertaining to the upkeep and safety of the facility including procurement Supports the Facilities Manager with contacting external customers pertaining to supplies, equipment, tools and materials Represents the Facilities Department with professionalism and tact in inter-departmental meetings to support and facilitate communication and action between departments Compiles information as it pertains to the needs of the tenant and maintenance engineers in the building to ensure supplies are received in a timely manner Evaluates supply requirements to ensure the needs of tenant requests are met making sure to maintain supply records and resolve any conflicts if necessary
- Ensures management is aware of any issues with procurements and provides them with feedback on procurement procedures Assists with purchasing supplies, materials, equipment and tools for maintenance engineers to provide effective service to the tenants per building requests
- Serves as cardholder and makes supply purchases with the supervision of the Senior Property Manager
- Checks all incoming shipment invoices against credit card procurement documents to ensure that the correct ordered items were received Coordinates all facilities actions, work direction, and support systems and provides administrative support to team updating administrative processes as necessary Supervises and trains contractors and employees as needed
- Maintains department’s files, parts, supplies and materials Manages The Maintenance Authority system and MicroMain Maintenance Management system, including receiving work requests
- Assigns work orders, enters system data, and provides overall system administration
- Manages and maintains financial information utilizing Excel detailing supply and material purchases ordered, received and issued Receives, stores and disburses supplies and materials to staff as required
- Provides vendors with Purchase Orders to process materials and consistently updates information in Excel.
OFFICE ADMINISTRATOR
Staffing Now Inc
10.2014 - 06.2016
- Reported to Vice President of Operations Helped manage the daily operations of a busy office of 32 employees, manage appointments, answer phones on a multi-line system, order monthly supplies, create purchase orders, and credit card vouchers for VP of Operations Worked with contractors to ensure smooth operation of the office (telephone, IT companies, etc.) Arranged travel plans, itineraries and meeting agenda for the President of the organization Assisted with other administrative support duties from scanning, copying and converting files into PDFs to working with MS Word documents, to creating and updating Excel files, register attendees for training events, and other clerical duties Supported the Director of Advancement with event planning, updating and creating new records in Donor Database System, donor correspondences, acknowledgement letters, and mailings Researched prospective donors and coordinate, track, and file constituent information Created employee surveys using online software Survey Monkey Provided technical support for conference meetings and coordinated and provided lunch for meetings.
OFFICE MANAGER
Veterans on the Rise
03.2014 - 06.2014
- Maintained office services by preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and performing clerical functions Supervised client scheduling, registration, medical records, billing and collection, data entry and processing of petty cash Maintained office volunteers by recruiting, selecting, orienting, and training volunteers.
PROGRAM COORDINATOR
The Vets Group, Inc
02.2013 - 06.2013
- Recruited and maximized veterans and non-veterans enrollment into courses for IT systems certification Performed recruitment meeting, counseled and advised veterans and non-veterans through basic assessment and communication Served as clerical assistant to a manager, which included keeping appointment schedules, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters Compiled data from various sources and prepared specialized reports to better assist veterans with employment and veteran eligibility benefits.
ADMISSION COORDINATOR
American Career Institute
06.2012 - 01.2013
- Assisted Registrar and Director of Admissions to ensure compliance with external standards, academic advisement and other areas of student services Coordinated recruitments, externship/job placement assistance activities, and admissions activities of the Institute Communicated admissions decisions to students, maintained all admissions files in an appropriate manner, and maintained the integrity of the student database by ensuring complete accuracy of local, state, and federal records.
ADMINISTRATIVE ASSISTANT
Ultimate Staffing Services
07.2010 - 10.2011
- Coordinated logistics for teleconference and in-person team meetings and assisted in processing meeting minutes and materials Prepared a variety of reports including, but not limited to work plans, travel plans, travel budgets, service delivery, staffing, expense reports, and equipment inventory Maintained ongoing communication systems between the team and grantees including announcement of local events Managed master schedule of regional activities, including meetings, travel, and site visits, and conference calls.
INTERIM EXECUTIVE DIRECTOR
St. James Development Corporation
02.2007 - 12.2007
- Worked with Board members to develop a basic fund development plan Implemented supportive fund development operations, established grants and proposal templates Provided oversight towards implementing fundraising events Organized outreach events and wrote grants to receive funds.
VOLUNTEER COORDINATOR
Civic Works
09.2006 - 12.2006
- Organized and planned community events Prepared and coordinated neighborhood meetings.
PLANNING ASSISTANT
DC Office of Planning
12.2005 - 08.2006
- Assisted long range planning departments with community projects, assisted with taskforce meeting and members Researched and gathered statistics of college students in Washington DC Prepared and set up community displays for various events Updated information for the Washington DC Indices project.
FLOATING LEASING CONSULTANT
Realty Management Services, Inc
09.2004 - 05.2005
- Provided customer service by greeting prospective and current residents in a professional manner Inspected models and vacant units for market ready cleanliness Traveled to properties that needed assistance troubleshooting and arranged property repairs and resolved residential complaints.
FINANCIAL OFFICE MANAGER/LEASING CONSULTANT
Capitol City Properties, Inc
01.1996 - 09.2004
- Prepared tax documents and supervised property contractors Reviewed and processed employee expense reports, maintained petty cash, and communicated with vendors to resolve payment discrepancies.
Education
Bachelor of Arts - Community Studies & Civic Engagement
University of Baltimore
Baltimore, MDSkills
- Administrative and Office Technical Support
- Office Management
- Proficient in Microsoft Office
- Scheduling/Logistics Organizing and Planning
- Customer Service
- Central Control System phone Answering
- Property Management
- Computerized Maintenance Management System
- Meetings and Travel Arrangements
Timeline
HR ASSISTANT
Melwood Horticultural Training Center
06.2022 - Current
HR COORDINATOR
Ultimate Staffing
10.2021 - 06.2022
LEAD FACILITIES MANAGER COORDINATOR
Complete Building Service, Inc
07.2016 - 06.2019
OFFICE ADMINISTRATOR
Staffing Now Inc
10.2014 - 06.2016
OFFICE MANAGER
Veterans on the Rise
03.2014 - 06.2014
PROGRAM COORDINATOR
The Vets Group, Inc
02.2013 - 06.2013
ADMISSION COORDINATOR
American Career Institute
06.2012 - 01.2013
ADMINISTRATIVE ASSISTANT
Ultimate Staffing Services
07.2010 - 10.2011
INTERIM EXECUTIVE DIRECTOR
St. James Development Corporation
02.2007 - 12.2007
VOLUNTEER COORDINATOR
Civic Works
09.2006 - 12.2006
PLANNING ASSISTANT
DC Office of Planning
12.2005 - 08.2006
FLOATING LEASING CONSULTANT
Realty Management Services, Inc
09.2004 - 05.2005
FINANCIAL OFFICE MANAGER/LEASING CONSULTANT
Capitol City Properties, Inc
01.1996 - 09.2004
Bachelor of Arts - Community Studies & Civic Engagement
University of Baltimore
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