TANYA LINTON
San Tan Valley,AZ
Summary
Administrative Assistant with 10+ years of experience supporting key stakeholders and meetings, strong organization skills and providing exemplary internal and external customer service. I am looking for a long-term permanent role where I can make high contributions to the success of the organization.
Overview
12
12
years of professional experience
Work History
Talent Acquisition Coordinator
W. L. Gore & Associates
11.2021 - 02.2024
- Engaged with key stakeholders to coordinate interview logistics to include securing meeting space, complex meeting scheduling over multiple time zones (in-person, hybrid, and virtual settings), coordinate travel logistics, create interview packet, and provide an exemplary candidate experience
- Manage requisitions within Applicant Tracking System (ATS) Taleo by creating requisitions and moving candidates through step status in the interview process
- Requisition Creation Subject Matter Expert (SME) for Medical Products Division Field Sales Talent Acquisition (MPDFSTA)
- Updated shortfall categories to ensure DE&I guidelines are being met
- Reconcile corporate monthly expenses through SAP Concur for Talent Acquisition Special Project Accounts (SPA) card for candidate and key stakeholder expenses
- Collaborate with Direct Labor/Manufacturing and Marketing Leadership to ensure interviews are scheduled in a timely manner and communicate throughout the process to share updates
- Created process improvements with Marketing Administrative Support by ensuring scheduling was done without interfering with other business priorities, but still meeting scheduling deadlines
- Created a process improvement for external candidates for in-person interviews within Taleo by creating correspondence to help them navigate Traction Guest (visitor management platform)
- Sponsored other Associates to encourage professional and personal growth and provide support to navigate the Gore Culture.
Field Sales Talent Acquisition Coordinator
W. L. Gore & Associates
10.2018 - 01.2022
- Engaged with key stakeholders to coordinate interviews logistics to include securing hotel meeting space, complex meeting scheduling over multiple time zones (in-person, hybrid, and virtual settings), coordinate travel logistics, create interview packet, and provide an exemplary candidate experience
- Partner with key stakeholders to ensure DE&I guidelines are being met
- Reconcile corporate monthly expenses through SAP Concur for Talent Acquisition Special Project Accounts (SPA) card for candidate and key stake holder expenses
- Submit candidate reimbursement requests for travel expenses
- Distribute New Hire Announcement communication to key stakeholders
- Facilitate completion of New Hire Paperwork in-person and virtually during the pandemic
- Facilitate Welcome Aboard virtually on first day during the pandemic
- Created a streamlined process for Medical Products Division Field Sales Talent Acquisition (MPDFSTA) by alleviating redundancies in the process.
Building Administrative Support / Receptionist
05.2018 - 11.2021
- Supported Regional Plant Leaders (RPL) and 250+ Associates
- Coordinated quarterly plant meetings (in-person, virtual, hybrid)
- Orchestrated execution of large events on and off-site for all Associates
- Monitored and resolved building needs, inventory, and space allocation
- Served as Gore Time Administrator ensuring accurate time reporting by Associates for payroll
- Reviewed and monitored error reports to ensure all Associates are on a primary list for the Contribution and Compensation (C&C) process
- Point of contact for visitors, vendors, and contractors
- Facilitated onboarding sessions for new hires in-person and virtually
- Coordinated, planned, and facilitated Health & Well Being events as the champion.
Plant, Marketing & MarCom Services Administrative Support
10.2011 - 05.2018
- Coordinated plant meetings, building events and team meetings on and off-site
- Processed honorariums, reimbursement, and speaker fee requests for physicians
- Served as Gore Time Administrator ensuring accurate time reporting by Associates for payroll
- Processed image requests for external/internal customers for their use and ensuring copyright agreements were signed
- Presented, facilitated, and coordinated Gore Culture Roundtables as well as Gore Reaching Out to Women (GROW) as part of our DE&I efforts for internal Associates
- Trip Reduction Coordinator at Gore for Maricopa County encouraging Associates to reduce business travel ensuring Gore's efforts to minimize the carbon footprint to include surveying the participants annually to determine data
- Health & Well Being Champion coordinated Biometric Screening events annually and implemented/conducted several events for Associates to get/stay healthy such as Maintain, Don't Gain, Walking Group and sharing healthy recipes
- Meeting planner for Global Marketing meetings
- Supported Marketing and Event Tradeshows by ensuring device demos and all marketing materials were shipped and arrived in a timely manner to the tradeshow to include travel support for all attendees
- Coordinated quarterly event meetings, including planning and facilitation team-building activities
- Maintained global email distribution lists to ensure accuracy at any given time
- Provided administrative support to the leadership team by complex calendar management and proactively resolving scheduling conflicts
- Processed translation requests to ensure marketing materials were translated to any necessary languages for our customers
- Processed Purchase Order requests through GeRT for marketing to ensure vendors are paid in a timely manner
- Meeting planner for annual marketing meetings.
Education
High School Diploma -
Corona Del Sol High School
Tempe, AZSkills
- Calendar Management
- Complex Meeting Scheduling
- Excellent Customer Service
- Ability to handle difficult personalities, creative conflict resolution
- Ability to work in teams and independently
- Ability to determine needs before they arise
- Continuous Process Improvement
- Stakeholder Engagement
- Maintain Confidentiality
- SAP Concur & Travel Management
- Excel, OneNote, Outlook, PowerPoint, Teams, and Word
- Organizational skills
- Interview scheduling
- Strong communication
- Relationship building
- Applicant tracking systems
- Adaptability
- Attention to detail
- Talent Acquisition
- In-Person and Telephone Interviewing
- Microsoft Office
Websites
Awards
Watercarrier Award for Deer Valley 2 | September 2013
References
Provided upon request
Timeline
Talent Acquisition Coordinator
W. L. Gore & Associates
11.2021 - 02.2024
Field Sales Talent Acquisition Coordinator
W. L. Gore & Associates
10.2018 - 01.2022
Building Administrative Support / Receptionist
05.2018 - 11.2021
Plant, Marketing & MarCom Services Administrative Support
10.2011 - 05.2018
High School Diploma -
Corona Del Sol High School
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