Tanya McKinnis
McKinney,TX
Summary
Accomplished Executive Assistant with a proven track record at McKinney ISD, adept in handling sensitive information and streamlining communication. Expertise in organizational tasks and administrative support, coupled with exceptional verbal and written communication skills, significantly enhances operational efficiency. Demonstrated success in fostering interdepartmental collaboration and boosting team morale, with a keen focus on achieving company objectives. Adept at managing calendars, preparing reports and coordinating meetings.
Overview
15
15
years of professional experience
Work History
Executive Assistant
McKinney ISD
06.2024 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Directory Secretary of Student Services
Frisco Independent School District
03.2022 - 06.2024
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Maintained electronic filing systems and categorized documents.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
Department Secretary of Fine Arts
Frisco Independent School District
11.2020 - 03.2022
- Maintained a professional office environment through effective organization, inventory management, and supply ordering processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Enhanced interdepartmental communication by scheduling and coordinating meetings, conferences, and events.
- Handled sensitive information with discretion while maintaining strict confidentiality standards as outlined in company policies and legal regulations.
- Received, sorted, and distributed correspondence to staff members.
- Assisted in the development of departmental procedures, maintaining an organized and up-to-date knowledge base for easy reference by team members.
- Responded to inquiries from callers seeking information.
- Assisted in budget development by tracking expenses, processing invoices, and monitoring spending trends within the department.
Fine Arts Clerk
Frisco Independent School District
03.2019 - 11.2020
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
- Improved customer satisfaction by promptly answering inquiries and providing accurate information.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Enhanced office organization with regular maintenance of files, records, and supplies inventory.
Special Events Coordinator/Preschool Teacher
Kidcare Preschool at Cottonwood Creek Church
06.2015 - 03.2019
- Designed custom event layouts that maximized available space while maintaining a visually pleasing aesthetic.
- Provided exceptional on-site support during events, addressing any issues promptly and professionally.
- Implemented creative solutions for venue challenges, optimizing space usage and enhancing the overall guest experience.
- Facilitated communication between internal events personnel and external vendors to quickly resolve any conflicts or concerns.
- Staffed events by maintaining roster of available personnel and reliable service providers.
- Organized and implemented Preschool events, including back to school night and graduation, with as many as 500 guests.
- Greeted patrons and participants at events to guide guests to locations and answer questions.
- Collaborated with vendors and suppliers to ensure seamless delivery of exceptional event services.
- Fostered positive relationships with clients, leading to repeat business and strong customer satisfaction ratings.
- Negotiated favorable agreements with vendors and facilities to keep costs low and fulfill contract budget requirements.
Assistant Director of Mother's Day Out Preschool
The Lighthouse Preschool at Collin Creek Church
03.2010 - 06.2015
- Streamlined communication between teachers, parents, and administrators to foster a collaborative learning environment.
- Oversaw the recruitment, hiring, and onboarding process for new educators to maintain a high-quality teaching staff.
- Implemented effective conflict resolution strategies for resolving issues among faculty members or between students.
- Mentored new teachers through observation, feedback, and professional development opportunities.
- Conducted regular safety drills to ensure preparedness in case of emergency situations at school premises.
- Fostered a positive school culture by promoting open communication among staff members and celebrating successes together as a team.
- Assisted the Director in developing innovative programs to improve students'' academic performance and retention rate.
- Developed strong relationships with community partners to enhance educational opportunities for students.
- Evaluated teacher performance through classroom observations and provided constructive feedback for improvement.
Education
Associate of Applied Science - Business Management
Collin College
Plano, TX05-1995
Skills
- Executive support
- Verbal and written communication
- Bookkeeping skills
- Telephone etiquette
- Organization
- Administrative support
- Office management
- Scheduling appointments
- Information confidentiality
Timeline
Executive Assistant
McKinney ISD
06.2024 - Current
Directory Secretary of Student Services
Frisco Independent School District
03.2022 - 06.2024
Department Secretary of Fine Arts
Frisco Independent School District
11.2020 - 03.2022
Fine Arts Clerk
Frisco Independent School District
03.2019 - 11.2020
Special Events Coordinator/Preschool Teacher
Kidcare Preschool at Cottonwood Creek Church
06.2015 - 03.2019
Assistant Director of Mother's Day Out Preschool
The Lighthouse Preschool at Collin Creek Church
03.2010 - 06.2015
Associate of Applied Science - Business Management
Collin College
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