Tanya Phillips
Atlanta,GA
Summary
Energetic professional with 25+ years of providing excellent project coordination and strategic solutions, with outstanding vendor management, and contract negotiation skills.
Overview
18
18
years of professional experience
Work History
Certified Notary Loan Signing Agent/CEO
Absolutely Affirmed Notary Signing Agency, LLC
Riverdale, GA
03.2021 - Current
- Collaborates with title and mortgage companies as well as third party vendors to meet with borrowers, sellers, and buyers to facilitate paperwork regarding loans, purchases and sales of real property
- Explains the purpose of each document being signed and answers any pertinent questions
- Ensures all lender requirements are met by conducting quality checks on loan documentation submitted
- Complies with privacy laws by properly disposing of non-processed paperwork with personal and financial data.
- Prepared notarized documents for signers to review, sign and date.
- Explained the signing process to borrowers, including the importance of accurate completion of forms.
- Reviewed and verified borrower identification documents according to state requirements.
- Confirmed that all signatures were properly completed and witnessed as required by law.
- Provided guidance regarding notary laws and regulations to ensure compliance with applicable laws.
- Maintained a professional demeanor while interacting with clients and other parties involved in the transaction.
- Performed multiple signings per day at various locations throughout my assigned area.
- Notarized a variety of legal documents such as wills, trusts, deeds, powers of attorney, affidavits.
General Music Teacher
M.L. King Middle School (Atlanta Public Schools)
Atlanta, GA
08.2023 - 11.2023
- Developed and implemented music curriculum for elementary school students.
- Organized and led student performances in assemblies and concerts.
- Assisted with the selection of appropriate materials for instruction, such as textbooks, reference books, recordings, films, and slides.
- Provided individual or small group instruction to meet the needs of each student's learning style.
- Encouraged creative expression through improvisation and composition activities.
- Conducted assessments to measure growth in student understanding of music theory concepts.
- Integrated technology into lessons by using computers, multimedia projectors, interactive white boards.
- Promoted a positive classroom environment that is conducive to learning while maintaining high standards of behavior.
- Maintained accurate records of student grades and attendance according to district policies.
- Participated in professional development opportunities related to teaching strategies, pedagogy, assessment practices.
- Implemented differentiated instruction techniques based on individual student needs.
- Engaged parents in discussions about how they can support their child's musical education at home.
- Attended parent-teacher conferences when necessary to discuss individual student progress or concerns about their performance in class.
- Maintained students' progress by evaluating and adjusting strategies.
- Gathered music and props for daily class instruction as well as performances.
- Mentored individual students by taking creative approach.
- Formulated and implemented effective lesson plans focusing on principles of music, musicianship, music theory and history.
- Selected and obtained materials and supplies and performance pieces to prepare for classroom instruction.
- Taught students about cultural influences in music and art styles.
Business Mgr.
M.L. King Middle School (Atlanta Public Schools)
Atlanta, GA
12.2021 - 08.2023
- Provided administrative, financial, and human resources support for School Principal and staff of 120
- Facilitated communications to administrators, parents and students
- Maintained time and attendance records and reviewed time-off data to ensure accuracy and assess leave trends via Kronos reporting and communicated employee leave needs and critical dates to the human resources/payrolls
- Primary point of contact for the district office, responding to requests and collaborating with district colleagues to build scalable, district-wide systems, policies, and procedures
- Collaborated with the Principal to develop the school’s annual budget and actively managed the school budget with full autonomy
- Managed the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests; approved school purchases under a specific financial threshold
- First school-based point of contact regarding finance and worked with district Finance teams to ensure financial compliance and reporting
- Responsible for functions at the school to include, but not limited to attendance, payroll submission, leave reporting, substitutes, etc
- Served as liaison to the central office in the handling of insurance matters, workers compensation claims, FMLA, personnel changes, employee leave
- Maintained and monitored school budget of $1.5 million, (payroll, and purchases)
- Prepared purchase requisitions ensuring compliance with purchasing procedures and regulations
- Reported to the Principal any irregularities and/or situations of non-compliance with policies or procedures
- Facilitated interview process for prospective support staff & assisted district HR with the new hire process
- Partnered with Title I to ensure budget funds were accurately forecasted and spent
- Utilized Infinite Campus for student data and communication to parents
- Performed all accounts payable and receivable transactions for the school: issued checks, prepared purchase orders, processed approved purchases, recorded expenditures, and maintained & organized all supporting documentation subjected to monthly and yearly audits
- Prepared and submitted budget transfer requests and year-end reports to the Finance Department.
- Developed and implemented policies and procedures to improve operational efficiency.
- Maintained financial records, prepared budgets, and monitored expenditures for multiple departments.
- Managed a team of staff members, providing guidance and direction to ensure successful completion of projects.
- Conducted research on current industry trends to identify potential areas for improvement in business operations.
- Organized meetings with stakeholders to discuss objectives, strategies, and timelines for completing tasks.
- Designed strategies for improving the quality of services provided by the organization.
- Provided training sessions for employees on new software systems used in business operations.
- Reviewed existing contracts with vendors and suppliers to ensure compliance with company standards.
- Recommended process improvements that would reduce costs while increasing productivity.
- Facilitated communication between different teams within the organization through regular meetings.
- Prepared monthly financial statements for review by executive leadership team.
- Implemented safety protocols throughout the workplace to protect employees from harm.
- Monitored inventory levels of supplies needed for daily operations and ordered additional items when necessary.
- Communicated client priorities, delivering presence and business objectives.
Sr. Administrative/Accounting Specialist (Facilities Management)
Georgia State
Atlanta, GA
11.2019 - 12.2021
- Provided administrative and accounting support for the Facilities Management division with primary support functions also involving acting as a backup to the Business Manager
- Oversight and supervision of the front office area, processing requisitions in the financial system for capital projects
- Reviewed service contracts for accuracy and prepares transmittals for mailing to clients
- Provided direction & supervision of the student and temporary staff that support the front desk & filing sections
- Assisted Business Manager with reviewing and processing Budget Estimate forms for renovations/FMR projects, capital and non-capital projects
- Assisted Business Manager by providing leadership and training to new employees and temp/student staff and acts lead in absence of business manager
- Utilized the University’s financial system (Spectrum) to enter requisitions, express vouchers, and journals
- Reviewed and input furniture/equipment and material purchase proposals into PantherMart
- Interfaced with project managers and superintendents to gain clarity on proposals being processed
- Reconciled and balanced general ledgers for University’s multiple renovations projects.
- Assisted with the preparation of internal audits by providing requested documentation.
- Identified discrepancies between actual results and budget and forecast estimates.
- Provided technical guidance on complex accounting issues to staff members.
- Prepared balance sheet reconciliations for review by management team.
Human Resources Assistant
Atlanta Public Schools
Atlanta, GA
01.2018 - 08.2018
- Served as Administrative Assistant/Front Desk Receptionist for the Office of Human Resources
- Obtained, compiled, organized, prepared, and secured personnel records for digital storage and retrieval
- Maintained and filed employee documents into electronic document system (Image Director)
- Coordinated special administrative projects as assigned
- Acted as lead to other staff ensuring smooth workflow, coverage of a position in absence of employee, and assisted in interpreting policies, procedures, and processes
- Assisted the HR Records Management Team with resolving questions and problems related to source documents, data entry and HR personnel actions and staff changes for assigned schools/departments
- Assisted the Recruiting and Certification Teams with reviewing and accepting required documentation, knowledge transfer to prospective educators, reviewing resumes/cover letters etc
- Recommended and referred potential candidates to HR strategic directors and hiring managers
- Coordination of interviews and pre-planning of process
- Researched and maintained current knowledge of human resource and payroll policies
- Worked closely with HR Talent Management, HR Services, Employee Relations, Recruitment, Certification, and Compensation departments
- Provided frontline technical support to potential candidates navigating and applying for employment via SearchSoft Applicant System
- Provided information and processes with regards to employment application procedures, Lawson navigation and assistance for employees, separation procedures, retirement, educator certification renewals, hiring/onboarding
- Created SOP (Standard Operating Procedures) for all HR-related functions and communicated to all stakeholders.
HR Services Project-Based Classification Assistant
Atlanta Public Schools
Atlanta, GA
01.2017 - 11.2017
- Revised and updated the inventory of all district job descriptions
- Updated existing job descriptions to a standardized language and phraseology
- Implemented a legal disclaimer to APS jobs descriptions
- Reconciled employee lists, Global HR records, organizational charts etc
- With existing job descriptions
- Identified missing job descriptions and developed job descriptions as needed
- Prepared job description inventory for SQL commands/mail merge
- Assisted the HR Records Management department with employee verifications
- Communicated with current and previous employees with regards to previous employment history and verifications
- Researched employee records drafted employment history/experience letters and completed verification forms.
Human Resources Administrator (Consultant)
Acuity Brands
Conyers, GA
07.2016 - 12.2016
- Processed and coordinated I-9 documentation/E-Verify
- Handled confidential information related to employee relations, changes in the organization, salary and bonus increases, performances, appraisals, confidential information issues, and other sensitive HR-related matters
- Created and focused on team and individual HR Process KPI’s.
- Managed all human resource documentation, including new hire letters, employee contracts and corporate policies and procedures.
- Supervised onboarding process for newly hired employees, including distribution of all paperwork.
- Handled employee conflicts efficiently while following all company procedures.
- Oversaw new employee onboarding procedures from initial training to skill development.
- Supported top talent identification processes by interviewing candidates and executing onboarding, orientation and benefits processes.
- Developed and maintained resources and materials to support hiring managers throughout onboarding life cycle.
- Informed job applicants of duties and responsibilities, compensation and benefits.
- Scheduled or conducted new employee orientations.
- Hired employees and processed hiring-related paperwork.
- Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
- Interpreted and explained human resources policies, procedures or regulations.
- Maintained employee records, ensuring accuracy and confidentiality of all documents.
- Developed job postings for open positions and managed applicant tracking system.
- Assisted in the recruitment process by conducting phone interviews and scheduling onsite interviews.
- Processed new hire paperwork and conducted onboarding orientations.
- Prepared reports regarding personnel related activities such as turnover rate, absenteeism.
- Provided assistance in the performance management process, including setting goals and objectives.
- Performed payroll functions including calculating hours worked and overtime pay rates.
- Acted as a liaison between employees and upper-level management when needed.
- Regularly updated HR databases to reflect employee information, changes in benefits and other details.
HR Specialist (Consultant)
Zodiac Aerospace (Randstad)
Peachtree City, GA
02.2016 - 05.2016
- Developed and revised job descriptions for the entire organization
- Generated a new format for all Zodiac Services job descriptions
- Conducted Intelex Safety Trainings and created relevant training courses
- Assisted HR Manager with recruiting through staffing services
- Reviewed resumes & scheduled interviews.
Office Administrator/Jr. Business Analyst
Citigroup
Warren, NJ
09.2005 - 04.2010
- Supported Director of Global Corporate Operations & Technology Infrastructure Support
- Served as subject-matter expert on financial reporting, budgeting, and coordination of financial budget saves
- Analyzed the business objectives of the stakeholder and developed solutions to their business issues
- Identified, analyzed, & documented business requirements & software throughout project life cycle
- Managed calendars, meeting coordination, event planning and conference call scheduling
- Served as a liaison with human resources & payroll department
- Assisted with job requisitions, headcount reports, PeopleSoft entries relating to employees’ payroll and time/attendance, off-shore on-boarding processes.
Skills
- Business Management
- Staff Training
- SOPs/Manual Development
- Financial Management (Budgeting & Procurement)
- Certified Loan Signing Agent (Public Notary)
- Human Resources Management
- Recruiting
- Office Administration
- Advanced Microsoft Office
- PeopleSoft (HR)
- PeopleSoft Financials
- Crystal Reports
- SearchSoft
- Database Management
- Financial Reporting
- ADP Recruiting
- ADP e-Time (Payroll)
- ADP HR Enterprise EV5
- Critical Research (Background Checks)
- ADP I-9
- Lawson/GHR
- Taleo
- Oracle
- SAP
- Kronos
- QuickBooks (Intuit Certification)
- Asana Project Management
- Sarbanes Oxley (SOX)
- SharePoint
- Aesop (Substitute System)
- Lawson
- Infinite Campus
Education Certifications
- Certified Notary Signing Agent/Notary Public (Commissioned 10/2020)
- Master of Arts, Rutgers University, Liberal Arts, Newark, NJ (May 2012)
- Bachelor of Arts, Kean University, Communications, Union, NJ (January 2000)
Relevant Experience
- Certified Notary Loan Signing Agent, Absolutely Affirmed Notary Signing Agency, LLC, Riverdale, GA, 3/21, present, Collaborates with title and mortgage companies as well as third party vendors to meet with borrowers, sellers, and buyers to facilitate paperwork regarding loans, purchases and sales of real property (also known as closings), Explains the purpose of each document being signed and answers any pertinent questions., Ensures all lender requirements are met by conducting quality checks on loan documentation submitted., Complies with privacy laws by properly disposing of non-processed paperwork with personal and financial data.
- Office Administrator/Jr. Business Analyst, Citigroup, Warren, NJ, 9/05, 4/10, Supported Director of Global Corporate Operations & Technology Infrastructure Support, staff off 75 systems administrators and database administrators with analytical functions, i.e., testing new software environments, management of software licensing, headcount management, financial reporting (SME), project management and procurement/expense services, Served as subject-matter expert on financial reporting, budgeting, and coordination of financial budget saves- ($2.7 million) for corporate P&L’s and trained business analysts on process and procedures., Analyzed the business objectives of the stakeholder and developed solutions to their business issues., Identified, analyzed, & documented business requirements & software throughout project life cycle, Managed calendars, meeting coordination, event planning and conference call scheduling, Served as a liaison with human resources & payroll department to create job requisitions, headcount reports, PeopleSoft entries relating to employees’ payroll and time/attendance, off-shore on-boarding processes.
Timeline
General Music Teacher
M.L. King Middle School (Atlanta Public Schools)
08.2023 - 11.2023
Business Mgr.
M.L. King Middle School (Atlanta Public Schools)
12.2021 - 08.2023
Certified Notary Loan Signing Agent/CEO
Absolutely Affirmed Notary Signing Agency, LLC
03.2021 - Current
Sr. Administrative/Accounting Specialist (Facilities Management)
Georgia State
11.2019 - 12.2021
Human Resources Assistant
Atlanta Public Schools
01.2018 - 08.2018
HR Services Project-Based Classification Assistant
Atlanta Public Schools
01.2017 - 11.2017
Human Resources Administrator (Consultant)
Acuity Brands
07.2016 - 12.2016
HR Specialist (Consultant)
Zodiac Aerospace (Randstad)
02.2016 - 05.2016
Office Administrator/Jr. Business Analyst
Citigroup
09.2005 - 04.2010
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