Tanya A Smith
San Francisco,CA
Summary
Accomplished professional with significant experience at Pfizer Inc. Focused on calendar management and travel coordination, driving operational efficiency through clear communication. Competent in contract execution and project delivery, consistently achieving quality results while managing budgets and encouraging team collaboration.
Overview
12
12
years of professional experience
Work History
Staff Analyst (Contract)
Santa Clara Valley Water District
09.2024 - 11.2024
- Organized and maintained record systems and databases, ensuring data accuracy through regular audits.
- Developed queries and generated reports to support data analysis and decision-making.
- Conducted research on assigned topics, compiling information from various sources for report preparation.
- Reviewed collected data to identify trends and presented findings for senior staff review.
- Edited, proofread, and submitted technical documentation, correspondence, and reports related to assigned activities.
- Coordinated agendas and prepared meeting materials as secretary for various boards and committees.
- Transcribed minutes and distributed action items for follow-up after meetings.
- Periodically reviewed files and purged records according to retention policies.
Administrative Assistant (Contract)
PresGroup
11.2023 - 02.2024
- Optimized marketing operations by streamlining processes and leveraging project management tools and software for enhanced efficiency.
- Effectively managed and organized complex schedules and calendars for executive personnel, including the Vice President.
- Utilized Monday to handle the processing of expense reports pertaining to general operational expenditures.
- Updated and maintained spreadsheets with statistical, financial and non-financial information.
- Utilized advanced time tracking software for accurate project and time management.
- Contributed to successful product launches through meticulous coordination of promotional events and activities.
- Actively assisted and participated in weekly team meetings, brainstorming sessions.
- Input new data, updated old records and cross-checked information to keep the marketing database up to date.
Administrative Assistant
Pfizer Inc.
04.2020 - 03.2023
- Managed and maintained intricate schedules and calendars across multiple global time zones for executive personnel, including the Vice President, Directors and Scientist.
- Utilized Concur to proficiently handle the creation, submission, and processing of expense reports pertaining to general operational expenditures.
- Experienced in coordinating a variety of travel arrangements, including scheduling airline tickets, accommodations, and ground transportation for executives.
- Highly proficient in the use of MS Suite, including MS Office, Teams, PowerPoint and Excel in day-to-day operations.
- Coordinated a diverse array of internal and external meetings for the department with efficiency and precision.
- Provided support to Human Resources by facilitating the onboarding of new employees and managing offboarding processes using Workday.
- Collaborated closely with the administrative team to foster new partnerships and implement updated policies.
- Organized and managed logistics for various events such as lunch meetings, team build, and offsite sessions, ensuring adherence to allocated budgets.
- Managed POs and invoices for 3rd party vendors, for lab and site.
- Maintained inventory of office and lunchroom supplies to ensure seamless operations.
Project Coordinator
Echo Summit Construction
09.2018 - 03.2019
- Maintained and monitored project plans, project schedules, work hours and project budget.
- Coordinated project change orders, submittals, RFI’s, contracts and schedules in collaboration with Project Managers and Site Superintendents.
- Invoiced clients and tracked expenses and subcontractor payments via Excel.
- Comprehensively tracked all project details and provided daily administrative support to keep projects on schedule and within budget.
- Actively set up and participated in company, client and onsite meetings.
Billing/Collections Specialist (contract)
Revinate
02.2017 - 08.2017
- Set up repayment plans and terms of sales.
- Contacted customers about billing issues through various communication mediums.
- Initiated legal proceedings for further collection efforts as necessary.
- Conducted weekly team meetings with management regarding accounting and billing issues, collection successes and updates and general Accounts Receivable matters.
Clinical Business Operations Contracts Assistant
Medivation
05.2013 - 03.2017
- Developed and maintained contracts database.
- Conducted quality-checks on all final drafts of contracts and delivered to client sites.
- Tracked and monitored open and pending contracts using Excel spreadsheets.
- Gathered data from various clinical studies and entered data into a centralized internal calendar.
- Processed all client contract amendments as they were received.
- Recorded meeting minutes to ensure staff communication and documentation.
- Coordinated project correspondence and maintained departmental schedules as required to support operational efficiency.
Education
PMP Certification -
UC Berkeley Extension
06-2025
HS Diploma -
Milpitas High School
Skills
- Calendar and office management
- Travel and event planning
- Software proficiency
- Expense reporting
- Contract execution
- Project completion
- Effective communication
- Budget management
Timeline
Staff Analyst (Contract)
Santa Clara Valley Water District
09.2024 - 11.2024
Administrative Assistant (Contract)
PresGroup
11.2023 - 02.2024
Administrative Assistant
Pfizer Inc.
04.2020 - 03.2023
Project Coordinator
Echo Summit Construction
09.2018 - 03.2019
Billing/Collections Specialist (contract)
Revinate
02.2017 - 08.2017
Clinical Business Operations Contracts Assistant
Medivation
05.2013 - 03.2017
PMP Certification -
UC Berkeley Extension
HS Diploma -
Milpitas High School
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