F. Tara Burch
Senior Executive Assistant
Newburgh,United States
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
9
9
years of professional experience
Work History
Executive Assistant
OneTen
06.2022 - Current
- Managed daily invoices, reports, and proposals
- Made travel arrangements and reservations domestically and international.
- Filed paperwork and organized computer-based information.
- Facilitated training and onboarding for incoming office staff.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects of varying degrees of complexity.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated and maintained confidential databases and records.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Created and managed office systems to efficiently deal with documentation.
Executive Assistant III
Gap Inc
06.2020 - 06.2022
- Assisted Director and SVP with calendar management ensuring that sufficient time is allocated for meetings, office hours, meals, desk work and travel
- Opened, read, and replied to e-mails, letters, and correspondence on behalf of SVP and Director
- Arranged appropriate travel, visas, agendas, necessary contacts, and other information for executive travel domestically and international
- Tracked expenses and entered deposits into Oracle Financials while reconciling monthly bank accounts to verify accuracy
- Participated in frequent communication with other administrative team members, human resources, engineering and finance department on special projects and events
- Attend meetings to record minutes.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Coordinated events and worked on ad hoc projects.
Executive Assistant
Three Cities Research
06.2017 - 06.2020
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities
- Attend meetings to record minutes.
- Filed paperwork and organized computer-based information.
- Facilitated training and onboarding for incoming office staff.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
Executive Assistant
Epicor
01.2014 - 06.2017
- Oversaw receiving and organizing correspondence, answering, and forwarding calls and creating business letters and records
- Maintained impeccable office organization to support efficiency, professionalism, and performance objectives
- Keyed in customer contacts and delivery dates to update details in company databases
- Managed office inventory and placed new supply orders.
- Filed paperwork and organized computer-based information.
- Facilitated training and onboarding for incoming office staff.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Took notes and dictation at meetings.
Education
Bachelor's degree - Business Administration and Management
University of Iowa
06.2024
Skills
- Database Administration
- Accounting
- Project Coordination
- Travel
- Interpersonal Skills
- Invoicing
- Document Management
- Meeting Scheduling
- Spreadsheets
- Data Research and Compilation
- Social Media Knowledge
- Household Management
- Resourceful Researching
- Employee Training
- Office Administration
- Goal Minded
- Bookkeeping and Basic Accounting
- Spreadsheet Tracking
- Process Improvement
- Advanced MS Office Suite Proficiency
- Excel Spreadsheets
- Report Analysis
- Project Planning
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
The way to get started is to quit talking and begin doing.
Walt Disney
Timeline
Executive Assistant
OneTen
06.2022 - Current
Executive Assistant III
Gap Inc
06.2020 - 06.2022
Executive Assistant
Three Cities Research
06.2017 - 06.2020
Executive Assistant
Epicor
01.2014 - 06.2017
Bachelor's degree - Business Administration and Management
University of Iowa
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