Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
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Tara Graves

Tara Graves

Killeen,USA

Summary

Diligent Executive Assistant with background in providing comprehensive support to senior executives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements.

Overview

10
10
years of professional experience

Work History

Executive Assistant

ECHO
07.2024 - Current
  • Handle confidential and sensitive information with discretion and tact.
  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Streamlineexecutive communication by managing emails, phone calls, and scheduling appointments.
  • Organize and coordinated conferences and monthly meetings.
  • Manage office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Provid professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Manage executive schedules, prioritizing appointments and ensuring efficient time allocation.
  • Handle confidential and sensitive information with discretion and tact.

Executive Administration Assistant

Dell Children's Medical Center
08.2022 - Current
  • Provide administrative support for executive-level employees
  • Organize complex calendars and schedules; resolving any scheduling issues
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives
  • Keeps track of office supplies by checking inventory
  • Prepare Word, Excel, PowerPoint presentations, agendas
  • Reports, special projects and other documents in support of objectives for the organization
  • Organizes successful conferences, which include all speaker and attendee travel, as well as facilities and support services
  • Coordinates catering for various meetings, distributed company-wide announcements, and booked conference rooms
  • Use navigator to create invoices, reports, and other deliverables on a monthly basis
  • Create accurate office files, updated spreadsheets, and crafted presentations to assist executives and increase team efficiency.

Executive Administrative Assistant

AdventHealth
10.2020 - 08.2022
  • Greet visitors as they arrived, determined the nature and purpose of their visit and directed them to the appropriate location
  • Stock and maintain office supplies in order to provide a neat and organized workplace
  • Accurately and efficiently scan, file documents in appropriate folders
  • Interaction with department leaders and staff members in a fast paced environment
  • Establishing and maintaining professional relationships with vendors and agencies
  • Registration for adult and children patients
  • Interview patients to obtain financial, social and medical information for admission and billing purposes
  • Reviewed, evaluated, verified and entered admission documents to determine charges and accuracy with applicable rules and regulations
  • Determined insurance carriers for billing, figures proration of liability between patient and insurance carrier
  • Answer routine questions from patients and insurance companies
  • Database and records management.

Executive Assistant

Killeen Housing Authority
10.2019 - 06.2020
  • Performed a variety of administrative work on behalf of CEO/Executive Director, such as maintaining the department's calendar, generating outgoing memos and other forms of correspondence and attending administrative issues on behalf of the CEO/Executive Director
  • Ensured assigned work was completed accurately and in a timely manner, responds to requests promptly and courteously
  • Provided administrative assistance, such as writing, editing emails, drafting memos and preparing communications on CEO/Executive Director's behalf
  • Arranged travel and prepared itineraries
  • Greeted visitors to the CEO/Executive Director's Office and provides assistance, schedules appointments or directs visitors to the appropriate staff member
  • Received incoming calls and answered general inquiries or transfer calls to the appropriate staff member
  • Coordinated the documents related with Housing annual contribution, organized files and insured proper signatures were obtained
  • Coordinated special events as directed, coordinated with vendors to arrange for rooms or other facility equipment
  • Maintained and ordered office supplies and furniture as needed
  • Assisted with the execution of board meetings by confirming attendance, notifying media and support groups of meetings and prepared necessary booklets and documents for meetings
  • Took notes and prepared confidential correspondence, board minutes, reports and other complex documents.

Leasing Supervisor

Gold Medal Property Management
10.2015 - 07.2019
  • Provided training and guidance to new staff members on leasing policies and practices.
  • Resolved customer complaints in a timely manner by providing appropriate solutions or alternatives.
  • Managed day-to-day activities involving tenants, subcontractors and property management.
  • Performed regular market surveys to determine competitive rents in the area.
  • Reviewed applications from prospective tenants to assess creditworthiness, references.
  • Coordinated move-in and move-out activities including scheduling maintenance services and conducting final walkthroughs with tenants.
  • Prepared monthly reports of occupancy levels, rent rolls and delinquency rates.
  • Monitored collection activity of past due accounts through phone calls or letters sent out to delinquent tenants.

Education

Human Resources Management

University Of Phoenix
Phoenix, AZ
10.2022

Bachelor of Science - Human Resources Management

Southern New Hampshire University
Hooksett, NH

Skills

  • Administrative professional with progressive experience of 15 years supporting senior level executives and board members in areas such as project coordination, meeting and event planning and time management Proven ability to manage multiple projects in a fast-paced work environment Fosters positive relationships internally across all levels of management and externally with clients and business professionals

Personal Information

Willing To Relocate: Anywhere

Timeline

Executive Assistant

ECHO
07.2024 - Current

Executive Administration Assistant

Dell Children's Medical Center
08.2022 - Current

Executive Administrative Assistant

AdventHealth
10.2020 - 08.2022

Executive Assistant

Killeen Housing Authority
10.2019 - 06.2020

Leasing Supervisor

Gold Medal Property Management
10.2015 - 07.2019

Human Resources Management

University Of Phoenix

Bachelor of Science - Human Resources Management

Southern New Hampshire University

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